Document Controller - Eurocoustic Products Ltd. - Pondicherry, India
(2021-05 - 2025-10)
Rebar Epoxy Coating Plant
- Report writing, records scanning, imaging processes, quality assurance for case review sheets.
- Managed the project email inbox to ensure that internal requests are handled in a timely manner.
- Ensured the project teams followed the defined internal document review and approval process.
- Quality checked, processed and distributed official documents that were sent and received from the client.
- Receipt, registered and distributed of Contractor/Vendor and internal documentation.
- Ensured all documentation is collected, logged, copied, filed and distributed accordingly in a timely manner.
- Provided information regarding the document control team for the weekly and monthly reports.
- Provided audits of document control practices within the project.
- Responsible for coordinating with clients and / or agencies to ensure proper personnel movement.
- Controlled all incoming documentation, from suppliers and clients.
Document Controller - BILFINGERDEUTSCHE BABCOCK L.L.C. - Abu Dhabi (Ruwais), UAE
(2019-04 - 2020-12)
Project Management. Projects: Service water eye shower modification/BMS Burner Management System/Bernoulli for Client: Takreer Refinery
- Received, issued, log, update and keeping of all the project related documentations i.e Drawings, Specifications, Data Sheets, Design calculations etc.
- Provide the ability to control the documentation flow, filling/archiving, and document handover activities for the Project sites, both for the Head office and Project sites throughout all phases (Engineering, Procurement, Construction and Commissioning etc.) of the Project.
- Provide a review of all the final documentation being generated, in both hard copy and electronic versions, by project sub-contractors and suppliers in order to ensure that all contractual requirements will be met.
- Using of FTP Electronic Server and Microsoft Outlook Application for sharing Documents related to the Project.
- Day to Day liaison with Engineering and Project Document controllers to ensure efficient and effective control of all Project documentation from any source either generated internally or externally.
- Assist the Tender Team in preparing Technical and Commercial Proposals.
- Control Technical Document Register (TDR) to ensure the status of all Technical Documents until getting the approval and Control, filing/archiving Correspondences, Drawings and Technical Documents, Invoice and Performa Invoice, Technical and Commercial Proposals, Pre-Qualification and other company official non-technical documents.
Document Controller - BILFINGERDEUTSCHE BABCOCK L.L.C. - Abu Dhabi, UAE
(2017-10 - 2019-03)
Project Management. Project: Power & Steam Integration Project SMP Works-Pipe Rack / ATA CTC & BOP for Client: Emirates Global Aluminum (EGA)
- Develop and maintain document control processes for the efficient management and recording all documentations.
- Ensure that all the relevant Project Documentation are registered / Maintained in the Electronic Document Management System (EDMS).
- Develop Photocopies / Binding and transmitting of Documents as part of client's submission.
- Understand and manage client EDMS system.
- Assist with the general project Administration.
- Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue's relating to Documentation.
- To maintain a safe and secured working environment within Document Control.
Document Controller - BILFINGERDEUTSCHE BABCOCK L.L.C. - Dubai, UAE
(2015-02 - 2017-09)
Project Management. Project: Replacement of HRSGS & Associated works for Frame 9BE Gas Turbines for Client: Emirates Global Aluminum (EGA)
- Responsible for day-to-day Document Management workload.
- Support Technical Project team and other departments.
- Perform document control duties, which includes: registering all the incoming and outgoing correspondence, transmitting drawings and documents and other related documentations from Project Side.
- Responsible for managing emails, queries and distributing to the concerned personnel for their information.
- Consolidate all progress reports from Project Site and submitted to each department head for weekly progress report and Project cost and Schedule.
- Maintain and arrange schedule of all the Engineers assigned for weekly meetings. Duty includes set-up and coordinate meetings.
- Maintain the Project Master Document Register for tracking all technical and non-technical documents.
- Provide other related documents such as drawing, transmittal and other specification needed during the audit.
- Responsible in monitoring stationary inventory, supplies and purchasing of orders.
- Maintain confidential records and Files.
- Distribute all the technical documents issued by the CONTRACTOR to all relevant Engineers as well as Department Heads.
Document Controller - BILFINGERDEUTSCHE BABCOCK L.L.C. - Das Island, UAE
(2013-01 - 2015-01)
Engineering. Project: ADMA Segregation of Exchangers at CTU Plant, (Offshore) Das Island for Client: ADMA-OPCO
- Exposure in Engineering design office, experience in leading a small group of Document Controllers, managing Site Document Control team, in addition to the execution of my own document control duties.
- I am responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
- I am responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
- Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
- Maintain registers of all receipts and issues or submissions of documents and correspondence.
- Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
- Ensure the effective running of the day-to-day operations of the document center.
- Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company's quality requirements and timely deadlines (milestones).
- Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
- Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
- Assist with the implementation, management and administration of the electronic document management system.
- Perform document control & Quality management activities.
- Maintain procedures for maintaining documents and manage change control of documents.
- Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
- Ensure that Project Team and contractors comply with the document management system process and procedures.
- Work closely and liaise with contractors' document control group in all matters relating to document control.
- Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
- Receiving and distributing all documents. Preparation Transmittal Sheets for Inspection Requests, Material & Shop drawing submittals and filing etc.
- To ensure compliance with quality assurance requirements at all time.
- Coordinate engineering key performance indicators.
Document Controller - LARSEN & TOUBRO - Kudankulam, India
(2012-09 - 2012-11)
Mechanical (Stores). Nuclear Power Plant shutdown work
- Receipts, Inspection of Materials, Item wise Segregation, Posting in ERP Software Package.
- Issues – Related with Mechanical Dept., Cycle Count on Daily Basis, Stock Reports – Monthly.
- Stock Verification, Shift Allocation, Man Power Arrangement, Vehicle Arrangement for Stuffing, De-Stuffing of Materials.
- Material Accounting and Information, Stock Control, Scrap Disposal, Proper usage & deployment of Material Handling Equipment's.
- Deciding space for un-loading and safe protection for un-loading Materials.
- Ageing Analysis / Inventory control for all Materials / Stock lying in Stores.
SAP Data Entry Clerk - ADGAS (Abu Dhabi Gas Liquefaction Company Ltd.) - Das Island, U.A.E.
(2012-04 - 2012-05)
Turnaround & Planning / Maintenance. LNG Plant shutdown work
- SAP Entry Of Daily Time Sheet
- Checking Of Weekly Report.
- Create spreadsheets, summaries, and other records and issue reports from the data gathered as required to compile data.
- Preparing Summary Of Timesheet On Daily Basis
Document Controller - GEAP INTERNATIONAL LLC. - Jebel Ali – Free Zone, Dubai, U.A.E.
(2008-01 - 2011-04)
Steel Trading
- Ensure the right quantity of the right product is moved out of the warehouse to the right customer
- Responsible for preparing the MDN for all the inbound and ensure that the quantity received matches with the shipper's invoice
- Collaborate for conducting cycle count, stock checking and annual stock counting
- Provide daily and monthly stock reports with remarks for management review.
- Overseeing paperwork related to Free Zone authority, Customs and Port
- Make delivery note for all type of dispatching.
- Prepare Daily dispatch details and local purchase order
- Update Daily stock details and send to authorized persons.
- Ensure the warehouse operators perform to the optional benefit of the organization.
- Carries out regular stock checks, cycle counts and location checks to achieve stock integrity and prepares necessary reports on variances.
Document Controller - IECO FASTNERS & FABRICATORS PVT LTD - Mumbai, India
(2001 - 2007)
Export (Manufacturer / Exporter Bolts, Nuts & Studs)
Assistant Technical - GANDHI EXPORTS - Mumbai, India
(1999 - 2000)
Export (Manufacturer / Exporter of S.S. Utensils and Kitchenware Items)
Assistant Technical - OPAL EXPORTS - Mumbai, India
(1996 - 1998)
Export (Exporter of Granite, Marble, Slate, etc.)
- Coordinating with overseas buyers for procuring forward contracts and following up in house for timely execution of orders.
- Coordinating between plant & logistic service providers for effecting seamless deliveries.
- Preparing and submitting various export documentation and ensuring compliance with the legalities
- Tracking the movement of shipments with the shipping lines, Airlines, Clearing House Agents and keeping client informed on the status of deliveries.
- Liaison with various statutory bodies like Customs, Excise, Octroi, DGFT & Export Promotion Council for obtaining Export Licensing & duty drawback claims under export benefit schemes.
- Liaison with inspection agencies & laboratories for testing of sample.
- ECGC Cover & Insurance Formalities of Export.
- Handling of MRR Book, SB Book, C Book, R Book, L Book, W.O. Book & Purchase, Expense registers.
- Coordinating with banks and other Institutions for negotiating LCs, Bills discounting and availing of export finance.
