Document Controller at Datamatics Global Services Ltd. (2025-12 – Present)
PITCMRL-03, Pune IT City Metro Rail Limited Project (PITCMRL)
- Creating and maintaining a register to track all incoming and outgoing mail, Minutes of Meetings, drawings, and technical submittals.
- Uploading project documents in Wrench, ensuring proper storage in designated locations with accurate metadata.
- Ensure proper organization, version control, and access management of all contracts related documents.
- Disseminate project-related copies to internal teams.
- Preparing the Monthly Progress Report (MPR) for the project, which includes a summary of completed tasks, ongoing activities, and overall progress.
- Ensuring compliance with project, contractual policies and client requirements.
- Maintaining procurement records, vendor databases and supporting audits and cost control.
Senior Document Controller/ MIS Coordinator at Asis Elektronik ve Bilişim Sistemleri A.Ş (2024-07 – 2025-09)
BHIN-07, Bhopal & Indore Metro Project (MPMRCL)
- Generated weekly MIS reports using Excel (VLOOKUP, Pivot Tables, COUNTIFS) for management review.
- Managed uploads and data verification in Cube PMIS and Confluence, ensuring accurate metadata and version control.
- Assign and manage project document numbers, ensuring proper revisions and version control.
- Coordinated document flow between engineering, QA/QC, and client teams.
- Tracked submittals, MOMs, and non-compliance notices with clear document logs.
- Maintained dashboards for document turnaround, approvals, and NCR trends.
Document Controller cum Secretary at GÜLERMAK Ağır Sanayi İnşaat ve Taahhüt A.Ş (2021-06 – 2024-06)
KNPCC-05, Kanpur MRTS Project (UPMRCL)
- Handled project documentation using OneDrive and ensured traceability for 2000+ documents.
- Supported MIS preparation for project milestones and client reporting.
- Develop and maintain a register to track incoming and outgoing correspondence.
- Review, update, and manage AutoCAD drawings in alignment with project requirements.
- Upload project documents to Aconex with proper organization and accurate metadata.
- Draft responses to client letters regarding project progress.
- Assign and manage project document numbers, ensuring proper revisions and version control.
Document Controller at Beijing National Railway Research & Design Institute of Signal & Communication Group Co. Ltd. (CRSC) (2018-08 – 2021-05)
CP-203 (DFCCL Project)
- Maintained Master Document Register, project reports, and compliance submissions.
- Coordinated submissions to Systra Mott Macdonald and DFCCIL, ensuring procedural accuracy.
- Supported team with report generation and audit-ready documentation.
- Collect, scan, and register technical documents like reports, drawings, and blueprints.
- Oversee documentation flow, ensuring confidentiality.
Document Controller cum Visa Co-ordinator at H. K. International (2016-08 – 2018-07)
- Managed visa submissions and reporting logs for KSA clients.
- Track visa status, expiry dates, renewals, and cancellations; maintain visa trackers and records.
- Prepare and verify visa documentation including forms, letters, passports, and supporting documents.
- Handle medical procedure checks for passports, NOC, and exit proofs.
- Administer and organize visa process documents.
- Provide administrative support related to travel, onboarding documentation, and compliance records.
Visa Co-ordinator at A & F Associates (2011-06 – 2016-07)
- Approved MOFA payments for health certificate registrations via e-wallets/ credit cards.
- Coordinated with consulates to expedite visa processing and resolve issues.
- Reviewed visa applications, ensured documentation compliance, and maintained status records.
- Coordinate medical tests, biometrics, police clearance, and other statutory requirements.
- Ensure compliance with local immigration laws and company policies.
- Managed medical checks, NOC, and follow-ups for KSA visa submissions.
Officer – Home & Motor Insurance at HDFC ERGO General Insurance Co. Ltd. (2007-11 – 2011-02)
- Processed home/ motor insurance policies, renewals, endorsements, and claims.
- Issue new policies, process renewals, endorsements, cancellations and manage policy documentation accurately.
- Resolved cheque discrepancies and managed policy backlog.
- Compiled Retail Health Card Reports and maintained quality records.
- Handled data updates in X-Gen, Genisys, Mirus, and Client Data Bank systems.
Executive Officer at Anand Rathi Insurance Brokers (2006-10 – 2007-10)
- Maintained and distributed monthly renewal records to branches.
- Coordinated with insurers for client renewals and dispatched proposal documents.
- Entered data in Broker Magic Package and managed premium register.
- Compiled MIS reports and prepared IRDA statements.
Office Administrator at Essamu Overseas (1999-11 – 2006-09)
- Handled daily document management, distribution, and office coordination.
- Managed petty cash, reconciled bank statements, and supported accounting tasks.
- Maintained supplies inventory and ensured timely replenishment.
- Oversaw communication logistics including courier, postage, and office expenses.
