Chetan Bhuj
Admin Professional with 16 years of experience in billing, event management, vendor management, HR Support, and workshop organization
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About
An Admin Professional with sixteen years of experience in billing, event management, vendor management, HR Support, and organising workshops. Currently employed at IIT Bombay, Industrial Design Centre (IDC) Dept. as Sr.
Project
Assistant.
Experience in day-to-day Administrative & HR activities like facility management, logistics, processing payroll, leave & attendance management in compliance with regulatory guidelines. Skilled in end-to-end Event Management from planning, registration, participants & faculty coordination, venue, resource management, logistics, and team briefings to query resolution. Supported the operations manager in overseeing daily activities and ensuring smooth operations.
Assisted in the development and implementation of process improvement initiatives. Maintained accurate records and prepared detailed reports for management review. Successful in motivating & guiding cross-functional teams for smooth business operations; problem-solver with strong interpersonal, negotiation, & analytical skills.
Experience
Sr. Project Assistant - IIT Bombay, Industrial Design Centre (IDC) Dept - Mumbai, India
(2016-07)
- Manage daily operational activities, ensuring efficiency and adherence as per company policies
- Coordinate with various departments to streamline processes and improve workflow
- Monitor performance metrics and implement strategies to meet targets
- Assist in developing and implementing operational policies and procedures
- Provide support and training to team members to enhance their skills and productivity
- Participate in cross-functional projects, contributing to overall operational improvements
- Providing support to day-to-day administrative activities for the department
- Payroll management, leaves & attendance management of team members
- Collaborating with other departments / external agencies to resolve any technical issues
- Making various reports for keeping track of day-to-day functions & work within the budget
- Driving and supervising the performance of team members to enable efficiency in operations
- Leading team of 40 for Event Planning & Management, Administrative & HR functions
- Staging key events for the organization from planning to execution and ensuring there are no shortcomings
- Overseeing entire logistics for the events and helping in the registration of the events
- Preparing proposals for events detailing timelines, venues, vendors, budgets and legal compliances
- Communicating with the faculties and participants about the information of an event and seminar
- Reviewing the list of participants and resolving event-related queries
- Managed conference and workshop budgets, securing approvals while ensuring cost-effective planning and maximizing savings
Administrative Assistant - IIT Bombay, Industrial Design Centre (IDC) Dept - Mumbai, India
(2010-08 - 2016-07)
Office Assistant - IIT Bombay, Industrial Design Centre (IDC) Dept - Mumbai, India
(2010-04 - 2010-08)
Project Assistant - IIT Bombay, Industrial Design Centre (IDC) Dept - Mumbai, India
(2008-11 - 2010-04)
Executive -Back-Office Operations - Integreon (Call Centre) - Mumbai, India
(2007-06 - 2008-10)
Education
Post Graduation Diploma - Journalism & Communication - Mumbai University (2007)
BA - English Literature - Ram Niranjan Jhunjhunwala College, Mumbai University (2006)
