Chetan Menge

Highly Motivated Depended, Enthusiastic and qualified professional with around 6.7 years of experience across the industries. T.Y.B.M.S – Finance Graduate.

Fleet Personnel Officer (Crewing Department) - STS Marine Management Pvt Ltd, India - India

(2026-02)

Joining & Crew Manning Process

• Handling Ten MR - Oil Tanker vessels & Two Oil/Chemical Tanker vessels.
• Souring new candidates for all 12 vessels (Ukraine, Bangladeshi, Indian & Pakistani - Nationality).
• Arranging CES Test & Initial document check as per requirements
• Arranging Interview of New-hand candidates with MSI & TSI for respective vessels & Final Interview arrangements with Fleet Manager & CEO.
• Handling Ex-hand planning for all 12 vessels (Ukraine, Bangladeshi, Indian & Pakistani - Nationality).
• Performing document check as per checklist for New & Ex-hand candidates.
• Arranging Briefings for New & Ex-hand candidates with Superintendents prior joining's.
• Arranging Pre joining Medical for approved New & Ex-hand candidates as per vessel & flag requirement
• Performing Pre joining formalities, arranging Type Specific ECDIS & required course as per vessel & company requirements
• Prepare months crew planner for all vessel and updating urgent requirements to team members for souring
• Attending Audits for Crewing Departments as crewing representative.
• Following up with branch offices in Lagos & Lome for Nigeran joiners & documentations
• Arrange visa formalities & crew change as per port call with port agent & vessels
• Following up for updating of DG Sign On & Sign Off for Indian National Officer & crew
• Currently handling Two takeover - LPG & Oil Tanker vessels – Souring & Joining coordination

Sr. Executive (Crewing Operation), Fleet Personnel - Marshal Ship Management Pvt. Ltd, India - India

(2021-11 - 2025-03)

Joining & Crew Manning Process

• Handling Crew Changes for 10 Gas Tankers, 3 Bulk Carriers & 2 Heavy Lift Carriers (For Crios, Koban & Draco Buren).
• Coordinating with Operation Team for Crew Change arrangements for all 15 Vessels.
• Planning Monthly Crew Change for all vessel as per requirement onboard for Multiple Nationalities.
• Monitoring and resolving onboard vessel concerns.
• Coordinating with Manning Agency for Ex-hands Readiness & Souring for New Requirements.
• Managing onboard Medical P&I cases and following up with Insurance Club till seafarer is medically fit.
• Coordinating with Travel Agencies for Visa Application Formalities & Documentation.
• Approving Overtime & Rest Hours for onboard crew members.
• Coordinating with Souring Department to fulfill monthly requirement for crew change.
• Arranging Interviews for new hand candidates with MSI/TSI of respective vessels.
• Arranging Briefing / De-Briefing for Top 5 Officers prior joining & after sign off.
• Assigning appraisals for Top 5 Officers to MSI/TSI of respective vessels.
• Handling new Takeovers Vessel (Bulk, Container, Tanker & Heavy Lift Carriers).
• Maintaining Monthly KPI – Overview of vessel (include medical case, overdue relief, onboard cadet follow-up).
• Arranging promotion committee for all officers as per promotion protocol.
• Maintaining Financial report as per budget allocated by Management.
• Maintaining Crew Complement onboard as per Management.
• Following up with E-migration Team for Updating Sign On/Off details on DG Shipping Website.

Crew Coordinator – Manning, Joining & Crew Manning Process - Synergy Maritime Recruitment Services Pvt. Ltd, Mumbai - Mumbai

(2020-09 - 2021-06)

Joining & Crew Manning Process

• Handling joining formalities of Indian Officers & Rating for 19 Tanker Vessels.
• Arranging Crew Change for Indian Nationals and Coordinating with Port Agents for Crew Change arrangements.
• Domestic / International flight booking for Joining Vessel & Pre-Joining Medicals
• Preparing Joining Documentation for Officers & Ratings.
• Handling Planning for Indian Rating as per requirement.
• Arranging Pre-Joining Medicals / COVID Test & Travel arrangement for Indian Officers & Ratings
• Updating details of seafarers in System (Omega & Shippalm Software)
• Checking Matrix & Compliance for joining crew in System.
• Coordinating with Visa & Flag License Department for Visa & Flag License requirements as per vessel.
• Generating Employment Contracts for Joining Crew.
• Generating E-migrate & Updating Sign On/Off details on DG Shipping Website.
• Coordinating with vendor for connecting Boiler suits/Safety shoes/PPE kit for joining crew.
• Post Joining process: Keep a track of all follows up post joining (Flag License, Deductions, Early relief etc.)
• Submit initial documentation for Personnel Signing Off on Medical Grounds.
• Maintain Re-Joining Bonus/Additional Allowance List/Sick Wages/Travel Wages and sending same to accounts every month end.
• Resolve account queries and update Omega Crew History.
• Send Extension Contracts on vessels & informing Planner on Relief Request from vessels / Promotion Onboard requirements.
• Verifying certificates/documents of seafarer prior joining from Master Checker on DG Website.
• Maintaining Crew Complement onboard as per Management.
• Following up with E-migration Team for Updating Sign On/Off details on DG Shipping Website.

Fleet Personnel Assistant, Joining & Crew Manning Process - Anglo-Eastern Ship Management Pvt Ltd, Mumbai - Mumbai

(2020-02 - 2020-06)

Joining & Crew Manning Process

• Handling joining formalities of Indian / Sri Lankan / Bangladeshi crew for 15 Container Vessels.
• Preparing Joining Documentation for Officers & Ratings.
• Arranging Pre-Joining Medicals / COVID Test & Cab arrangement for Officers & Ratings
• Updating details of seafarers in System.
• Coordinating with Visa & Flag License Department for Visa & Flag License requirements as per vessel.
• Follow up for generating E-migrate & Updating Sign On/Off details on DG Shipping Website.
• Follow up for generating Employment Contract with Wages Department.
• Coordinating with branch offices for Medicals / Safety Gear arrangements.
• Follow up with vessel for Crew Mail Packages of Flag License for joining crew.
• Coordinating with Training Department for arrangements of Inhouse Courses for joining crew.

Junior Personnel Officer, Joining & Crew Manning Process - Northern Marine Management Pvt Ltd, Mumbai (On behalf of Chevron Shipping Company LLC) - Mumbai

(2018-05 - 2020-02)

Joining & Crew Manning Process

• Handling joining formalities of Indian crew for 6 Tanker Vessels.
• Preparing Joining Documentation for Officers & Ratings.
• International / Domestic flight booking for Joining.
• Coordinating with Port Agents with regards to OKTB & LOG for seafarers.
• Checking Compliance for joiner in Software. (IPPS – Integrated Personnel & Payroll System)
• Preparing document to process transit visa for Joining. (China, Korea, Singapore, Australian/MCV)
• Processing Visa for Officers & Ratings for Training. (UK, USA, Denmark, Manila)
• Domestic Flights & Hotel Reservation for Medicals & Visa Interview.
• Domestic Travel & Hotel Reservation Invoices Clearing/Processing for Payments.
• Medical Booking for Officers & Ratings.
• Providing Covering & Invitation Letter for Visas as per Visa Requirements.
• Coordinating with Clients & Seafarers for Training/Visa.
• Updating Pre-Sea Experience, Training Document/Certificates & Medical of Seafarers in System.
• Coordinating with Seafarers for Safety Equipment's. (Safety Shoes & Warm Clothes)
• Clearing Manning Related Vendor invoices in System (Eye-Share Software)

Documentation Executive (On Third Party Payroll), Recruitment & Documentation Process - Bernhard Schulte Ship Management Ltd, Mumbai - Mumbai

(2017-06 - 2018-03)

Recruitment & Documentation Process - Documentation Process & Contract Updating

• Understanding of various requirements of Crew Members for various Vessels.
• Identifying the appropriate seafarers as per their requirements.
• Entering appropriate details of seafarers in System (PAL Software)
• Updating details of Passport and CDC (Continuous Discharge Certificate)
• Entering Certificates & Courses of seafarers as per their Ranks.
• Adding the Experiences of seafarer as per CDC & Companies Databases.
• Feeding Bank details as per Seafarers Account Details.
• Updating Various Test Results & Interview Form.
• Generating Per-Departure Checklist of seafarers as per their Rank and Requirements of Vessels.
• Obtaining Agreements, Terms and Condition, Complaints & Produce, Declaration & Undertaking as per Companies Offers.
• Updating Medical Report of Seafarers.
• Uploading of Passport and CDC (Continuous Discharge Certificate) in System.
• COC (Certificates of Competence), GMDSS (General Operators Certificate-GOC)
• COP (Certificate of Proficiency) & Watch Keeping Certificate updating.
• Updating Various VISA's (US VISA, Chinese VISA and Australia VISA)
• Uploading & Updating Originals Course Certificates of Seafarers.
• Medical Reports & Vaccination Reports updating.
• Emails of Claims & Invoice of Medical & Travelling Allowances.
• Flag Documents (Panama, Singapore, Liberia, Marshall Island, Japan)
• Flag CDC (Continuous Discharge Certificate) & Full-term Certificate Updating.
• Updating Flags CRA as per mails.

Back Office Executive (Internship), TDS Department - IDBI Bank Ltd, Central Processing Unit, Mumbai - Mumbai

(2016-04 - 2016-06)

TDS Department - 15G/15H Form Processing

• Physical Auditing, Verification & Numbering of Form 15G/15H.
• Excel Entry of Form 15G/15H Form Company Data Base.
• Auditing Excel Entries Details of 15G/15H Form with Company Data Base.
• Compilation & Uploading of 15G/15H Form Details on IDBI Data Base.

T.Y.B.M.S - Finance - Tolani College of Commerce (2017-04)

H.S.C. - Lords Universal College of Commerce & Science (2014-02)

S.S.C. - St Lawrence English High School (2012-03)