Executive Assistant & Project Coordinator at Mihira Visual Labs (2025-10 – Present)
Dual-function role — driving C-suite executive support while simultaneously owning project tracking and stakeholder coordination for strategic initiatives across the organisation.
- Managed complex, dynamic calendars for 3 C-Level executives — prioritising competing demands, protecting deep-work time, and ensuring zero scheduling conflicts across 20+ weekly touchpoints.
- End-to-end travel management across 10+ cities — flights, hotels, ground transport, visa coordination, and expense reconciliation; delivered flawlessly across 100% of executive trips.
- Central liaison between senior leaders and internal/external stakeholders; drafted and disseminated executive-level project updates, ensuring consistent messaging at all levels.
- Managed all sensitive communications, board-level information, and personnel matters with absolute discretion across 3 executive relationships.
- Planned, scheduled, and facilitated 20+ Steering Committee and project review meetings per quarter — owning agendas, pre-read packs, and distributing minutes within 24 hours.
- Maintained live project trackers for 5+ concurrent initiatives; proactively flagged risks and schedule slippages before they escalated, ensuring on-time delivery across all workstreams.
- Owned end-to-end action log management — assigning owners, setting deadlines, and following up across responsible parties to achieve a 100% closure rate on tracked deliverables.
- Identified project risks and resource bottlenecks early; escalated with structured impact assessments to enable rapid executive decision-making and course correction.
- Co-authored and maintained Standard Operating Procedures for 4+ administrative and project functions — improving team consistency and reducing onboarding time.
Executive Assistant & Operations Coordinator at PI Datacenters Pvt Ltd (2015-03 – 2025-09)
Decade-long tenure as the CEO's most trusted operational partner in one of India's leading data centre organisations — evolving from executive support into a strategic operations and project coordination role across finance, vendor, and multi-stakeholder programmes.
- Managed communications flow between CEO and 50+ internal/external stakeholders across finance, operations, legal, and vendor ecosystems — enabling decisions 30% faster through structured briefings.
- Supervised executive calendars across 260+ working days/year; arranged 10+ annual multi-city conference trips with zero logistical failures across a 10-year tenure.
- Processed 50+ monthly invoices, expense claims, and proposals; maintained impeccable bookkeeping records that passed every annual audit without exception over 10 consecutive years.
- Produced high-stakes reports, board presentations, executive memos, and vendor proposals — all delivered to the CEO's standard with zero revisions required on 90%+ of submissions.
- Led implementation of administrative and executive policy changes across the organisation — tracking adoption metrics quarterly and reporting outcomes directly to the CEO.
- Coordinated across 15+ vendor relationships for procurement, service renewals, and contract management — ensuring alignment with project timelines and budget parameters.
- Maintained project and departmental budget trackers, providing the CEO with monthly variance analysis and spend forecasts to support financial decision-making.
- Embedded within strategic initiative teams to coordinate deliverables, meeting schedules, and stakeholder communications — acting as the operational backbone for CEO-sponsored projects.
- Designed and implemented administrative workflows that reduced duplicated effort by standardising documentation, approval chains, and reporting formats across departments.
Executive Assistant & Business Intelligence Coordinator at Apollo Sugar Clinics (2014-05 – 2015-03)
Fast-track EA role within a high-growth healthcare chain — supporting the CEO with operational coordination, business intelligence, and project-level administrative management across a rapidly scaling clinic network.
- Managed complex, multi-location calendars for 5+ senior executives — coordinating across clinic sites, board meetings, and external appointments with zero scheduling errors.
- Drafted contracts, purchase orders, invoices, and business agreements supporting daily commercial activity across the clinic network — processed 30+ documents per month.
- Designed and maintained Management Information dashboards integrating data from finance and sales systems — delivering the CEO a consolidated weekly performance view across all clinic locations.
- Tracked KPIs against business targets on a weekly cadence, identifying trends and anomalies; presented findings in structured CEO briefings to drive proactive course correction.
- Produced structured status reports for clinic expansion and operational projects — ensuring the CEO had accurate, timely information to make high-stakes investment and staffing decisions.
- Bridged finance, operations, and clinical departments to compile consolidated project and performance data — reducing the CEO's information-gathering time by 50%.
