Deepak Khairnar

Supply Chain and Logistics professional with 13+ years of progressive experience in multinational engineering and manufacturing environments. Expertise in international procurement, import operations, customs compliance, global logistics, order management, and commercial coordination. Proven ability to collaborate with overseas suppliers, optimize freight operations, ensure regulatory compliance, and deliver exceptional customer service.

Hands-on experience with SAP ERP, cross-functional stakeholder management, and continuous process improvement.

Deputy Manager – Supply Chain & Logistics - PIOVAN INDIA PVT. LTD.

(2015-06)

Lead end-to-end Supply Chain, Import & Export, and Commercial Operations for machinery and spare parts sourced from Italy, Germany, China, and other international suppliers.

• Manage the complete order lifecycle from customer purchase order through procurement, import, customs clearance, warehousing, dispatch, invoicing, and payment realization.
• Handle 50–60 international import shipments annually, managing imports valued at approximately ₹10–12 Crore from Italy, Germany, China, and other global suppliers.
• Oversee internal order management, ensuring seamless coordination between Sales, Procurement, Stores, Finance, Service, and Logistics teams.
• Plan and manage domestic dispatches, including dispatch planning, preparation of packing lists, shipment documentation, and coordination with transporters to ensure on-time deliveries.
• Coordinate with overseas suppliers, freight forwarders, customs brokers (CHA), transporters, finance, stores, sales, and service departments to ensure smooth supply chain execution.
• Negotiate freight contracts and logistics services, achieving approximately 10% reduction in freight costs while maintaining service levels.
• Ensure timely customs clearance through accurate import documentation and full compliance with BOE, SVB, EPR, Customs regulations, and international trade requirements.
• Handle commercial documentation and payment terms, including Letter of Credit (LC), Cash Against Documents (CAD), Advance Bank Guarantee (ABG), and Performance Bank Guarantee (PBG).
• Monitor shipment schedules, proactively resolve logistics bottlenecks, and expedite critical shipments to minimize delays.
• Maintain optimum inventory levels of critical spare parts to support customer service requirements and reduce equipment downtime.
• Drive SAP ERP-based improvements for order tracking, shipment visibility, documentation control, inventory management, and operational reporting.
• Build and maintain strong relationships with international suppliers, logistics partners, customers, and internal stakeholders to ensure efficient business operations.
• Plan and coordinate the logistics and commercial activities for international exhibitions, including shipment planning, export/import documentation, customs coordination, and timely delivery of exhibition materials

Sales Coordinator - PIOVAN INDIA PVT. LTD.

(2013-03 - 2015-04)

• Coordinated import procurement and international logistics activities.
• Managed purchase orders, shipment planning, customs documentation, and delivery schedules.
• Coordinated with overseas suppliers and freight forwarders for timely deliveries.
• Supported inventory management and spare parts planning.
• Maintained documentation and commercial records.

Sales Coordinator - VALRACK MODULAR SYSTEMS PVT. LTD.

(2011-06 - 2013-02)

• Managed sales order coordination and dispatch planning.
• Worked with production and design teams for timely execution.
• Optimized logistics planning and depot replenishment.

Billing Executive – Revenue Assurance - RELIANCE BPO PVT. LTD.

(2008-05 - 2010-09)

• Resolved customer billing issues within SLA.
• Handled customer escalations and revenue assurance activities.

Bachelor of Commerce - B.Com. - Mumbai University | R.K.T. College (2008)