Deepak Shivaji Katare

More than 20 years experience.

Experience in Handling Multiple sites in pan India like Mumbai.

Experience in Entire Administrational Work including HR operations and cafeteria operation. Coordinate office activities and operations to secure efficiency and compliance to company policies. Supervise administrative staff and divide responsibilities to ensure performance.

Manage agendas/travel arrangements/appointments etc. for the upper management. Manage phone calls and correspondence (e-mail, letters, packages etc.). Support budgeting and bookkeeping procedures. Create and update records and databases with personnel, financial and other data.

Track stocks of office supplies and place orders when necessary. Submit timely reports and prepare presentations/proposals as assigned. Thorough knowledge of methods of office administration, Accommodation Management and Facilities Operations property and Facility Management.

Strong working knowledge of all administrative & Compliance functions. Great working knowledge of material control.

Making Purchase

Requisition and Purchase Order.

Vendor

Finalization and Rate Negotiations. Considerable computer software knowledge to include Word and Excel. Remarkable ability to lead, guide, direct, develop and motivate people at all levels. Strong written and verbal communications skills.

Excellent interpersonal, customer service, team building and problem-solving skills. In-depth ability to speak, write, read and understand English and Hindi, Marathi. Uncommon ability to calmly handle difficult situations.

Great knowledge of the proper uses and storage of cleaning chemicals. Considerable knowledge of equipment such as vacuums, commercial washers and dryers. In-depth ability to select, train, evaluate, motivate and discipline as needed.

Proven ability to operate the department within the budget.

Corporate Administration and General Manager - HVS HOSPITAL - Dadar corporate, Dadar, Thane, Ghatkopar, Borivali and Pune

Total 125 staff reporting. Handling All sites Administration and facilities work – Mumbai division

• Schedule meeting and appointment
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees' queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services
• Plan in-house or off-site activities, like parties, celebrations, and conferences
• Ensure that rooms are made as per company standard
• Prepare Annual Management Budget
• Maintain par stock of guest supplies, cleaning supplies, linen and uniform
• Organize inventories with Accounts and General Store for linen, uniform and fixed assets
• Travel booking, Hotel booking and accommodation including listing work

Manager Admin and Facilities - UBS Universal AI University

(2024-09)

Reporting staff - 210, 2 Executive, 165 Housekeeping assistant, 6 waste management, 4 pest control, 30 labours, 3 pantry assistant

• Develop and implement Facilities systems and procedures
• Prepare reports for management information (MMR/QBR/DSR/MEP)
• Assist Purchase department in selecting suppliers for items related to Housekeeping
• Plan, control and supervise Horticultural activities
• Attending and resolving guest complaints

Admin & Soft Service Manager - Reliance Foundation - Jio University, Navi Mumbai (163 Acres)

(2022-11 - 2023-11)

Reporting staff - Total 129 including Housekeeping, Reception, Horticulture and Pantry boy, Office boy

Admin & Soft Service - Facilities Operation - CBRE - Birla Centurion, Worli, Mumbai-400013 (27 Acres)

(2019-08 - 2022-11)

On site position

Senior Executive – Hospitality and Property Management - Lodha Group - The World Tower, Mumbai (27 Acres)

(2018-12 - 2019-08)

On site position

Asst Admin & Soft Service Manager - CBRE - Maker Maxity, Bandra-Kurla complex, Kalanagar, Mumbai-400050 (27 Acres)

(2010-11 - 2018-12)

On site position

• MEP
• Plumbing
• Fit out
• Safety
• Technical - Meter reading and Fluctuation

Soft Service Department - Hospitality Industry - Taj Hotel Mumbai, International Hotel Andheri, Holiday Inn, Garden House Suite Hotel Andheri, Manas Lifestyle Hotel and

4 years work experience

Bachelor of Hotel Management and Tourism Studies - Hotel Management and Tourism Studies - Mumbai University (2006)