Deepali Marathe

Results-driven as Experienced Document Controller, Operations & Administrative Executive with 10 years of experience in office administration, MIS reporting, travel coordination, vendor management, documentation control, customer support, and SAP/CRM operations. Proven ability to manage business operations, coordinate with stakeholders, maintain accurate records, and improve process efficiency. Proficient in Advanced Excel, SAP, CRM, DMS, and Vendor Registration Systems.

Strong organizational, communication, and multitasking skills with a commitment to operational excellence.

DOCUMENT CONTROLLER & OPERATIONS EXECUTIVE at Vinayak Tours and Travels (2022-09 – Present)

• Maintain and control 8000+ physical and electronic documents, including contracts, invoices, vendor records, HR files, travel records, and operational documents with 100% document traceability.
• Develop and maintain a systematic filing and indexing system, reducing document retrieval time by 40%.
• Process and manage 250+ invoices and billing documents every month, ensuring timely verification and payment processing.
• Prepare, review, and maintain document registers, master document lists, and document tracking logs for accurate record management.
• Control document numbering, version control, revision history, and approval workflows to ensure only the latest approved documents are in circulation
• Verify document completeness, formatting, and compliance before internal circulation and external submission
• Coordinate with 30+ vendors, hotels, transport partners, and corporate clients for documentation, quotations, agreements, and travel records
• Maintain vendor documentation including contracts, GST documents, bank details, compliance records, and agreement renewals
• Prepare and maintain employee documentation including attendance, leave records, onboarding documents, and personnel files for 12+ employees
• Coordinate travel bookings and prepare travel itineraries for 100+ corporate and leisure travelers every month
• Archive completed documents according to company retention policies while ensuring confidentiality of sensitive information
• Generate operational and MIS reports using Advanced Excel for management decision-making.
• Support internal audits by providing complete and accurate documentation whenever required.
• Ensure proper document distribution, acknowledgment, and record updates across departments.
• Maintain confidentiality and security of business-critical documents while complying with company documentation standards

MIS EXECUTIVE at Voltas Ltd (2020-07 – 2022-03)

• Created and managed 7000+ sales orders using SAP and CRM, maintaining 99.9% accuracy and ensuring timely order processing
• Generated 50+ MIS reports, dashboards, and business performance reports every month using Advanced Excel, enabling management to make data-driven decisions
• Managed vendor registration records for 500+ vendors through the Vendor Registration System (VRS), ensuring complete and accurate documentation
• Coordinated with 20+ Sales, Operations, and Finance teams to resolve order processing issues, improve workflow efficiency, and ensure timely customer deliveries
• Processed high volumes of sales orders, customer information, and operational data while consistently meeting strict turnaround time (TAT) and quality standards
• Maintained 100% accuracy in order processing, documentation, and MIS reporting by adhering to internal quality and compliance standards.
• Monitored order status, coordinated with cross-functional teams, and ensured timely closure of pending transactions
• Assisted in preparing management presentations, data analysis reports, and business summaries to support operational planning and decision-making.
• Maintained organized digital records and operational documentation, ensuring quick retrieval and audit readiness.
• Created, updated, and maintained vendor codes across multiple city locations while ensuring data integrity and compliance with company standards.

EXECUTIVE - DOCUMENT CONTROLLER at Gammon India Ltd (2016-07 – 2019-12)

• Managed document control activities for 15+ infrastructure projects simultaneously
• Controlled 5,000+ engineering, contractual, legal, and project documents throughout their lifecycle
• Implemented document control SOPs covering document receipt, scanning, indexing, distribution, retrieval, and archival
• Managed contract agreements, arbitration files, correspondence records, legal documentation, and engineering documents.
• Maintained 120+ Bank Guarantees, ensuring timely renewals and preventing project delays
• Controlled document revisions, version history, numbering, and approval status in accordance with project procedures
• Uploaded and maintained project documents within the Document Management System (DMS) with 100% document traceability
• Prepared official correspondence including Bank Guarantee extensions, Power of Attorney, Extension of Time, and client communications
• Verified engineering drawings before issue by checking title blocks, revision clouds, document numbers, and drawing status
• Maintained transmittal registers for incoming and outgoing project documentation.
• Coordinated with Engineering, QA/QC, Planning, Legal, Procurement, Accounts, and Clients for timely documents submission.
• Ensured only current revisions were distributed while preventing obsolete document circulation.
• Maintained confidential project records in compliance with company document control procedures

PG Diploma in Finance Management – Welingkar Institute of Management, Mumbai (2019-01 – 2020-01)

Diploma in Electronics & Tele-Communication – D.G.

Ruparel

College, Mumbai (2012-01 – 2015-01)

HSC – Nav-Hind Jr. College, Mumbai (2010-01 – 2012-01)

SSC – I.E.S. V.N. Sule Guruji, Mumbai (2009-01 – 2010-01)