Krishnaprasad Menon

Greetings!

My name is Krishnaprasad Menon. l have more than 20 years of experience in the industry like Oil & Gas and Information Technology. With 6 years of overseas experience and 6 years in India as a Document Controller and more than 8 years of experience in It sector. More consistency I have good knowledge and experience in MS-OFFICE like word, excel using formulas and functions and also in Microsoft Dynamics ERP applications.

Being a good listener and clear communicator, I wish to work with different people. I enjoy solving problems and coming up with solutions in timely manner.

Understanding documentation system, requirements and procedures of respective Client / Project.

• Preparing dedicated Project document control procedure based on client procedures and standards.
• Understanding Client Document Template System.
• Setting up an electronic library system for the management of technical documentations.
• Developing electronic filing and archiving system for easy issuance, storage, retrieval and management of documents.
• Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document,

drawing number allocation.

• Assigning standardized document / drawing numbering based on document control procedure.
• Maintaining proper organization and storage of documents and information.
• Ensuring all documentation meets formal requirements and standards based on the document control procedure.
• Sorting, storing and retrieving electronic and hard copy documents.
• Formatting documents to suit with client document formatting requirements.
• Processing and controlling all project document types on day-to-day basis in an accurate and timely manner.
• Filing documents in physical and digital records and ensure appropriate storage.
• Producing document progress reports for senior managers.
• Conducting regular reviews and document audits.
• Implementing shared folder system for sharing ‘read only’ electronic copy with Project team.
• Training employees about the project documentation system on how to use and access the documents in the shared folder.
• Providing full admin support to the team.
• Maintaining EPIC Project engineering documentation tracking register for various documents like Specification, datasheets,

Procedures, Designs Calculations, Weight Calculations, Stress and surge Analysis, Engineering Drawings, etc.

• Maintaining Vendor document tracking register based on VDRL.
• Maintaining Correspondence log for incoming and outgoing Letters, Faxes etc.
• Maintaining dedicated log of Minutes of Meetings, Monthly Invoice to Client, Monthly Invoice from Sub Contractors, technical queries, etc.
• Document Transmittals are being prepared for submission of documents to client, forwarding documents to subcontractors and Vendors.
• Adhering to Client document numbering procedure.
• Adhering to client document revision procedure.
• Following up with Project team for timely submission of documents and reports.
• Controlling all documents like Technical Queries, Site Queries, and Engineering Queries, Material Submittals Drawing etc. with proper numbering.
• Supporting Project Manager during Audit and as required.
• Preparing ad-hoc templates, reports on projects as required.
• Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager.
• Maintaining confidentiality of sensitive documentation.

Bachelor of Arts from University of Calicut.