Deepthi Allu

Results-driven Finance and Accounts Executive with 4+ years of progressive experience across container terminal operations, commercial accounts, and US staffing accounting. Proficient in QuickBooks, Tally ERP-9, SAP Hana, and MBAS with hands-on expertise in bank reconciliation (BRS), accounts payable and receivable, ERP-based billing, purchase order management, and statutory audit coordination. Adept at multi-bank cash flow tracking, vendor payment processing, and cross-functional reporting.

Seeking a senior accounting role to leverage financial management skills and drive process optimization.

Junior Executive – Finance & Accounts at JM Baxi – Visakha Container Terminal Private Limited (VCTPL) (Present)

• Download the previous month's bank statements in PDF format on the 1st of every month.
• Maintain a daily Excel tracker for 14 different bank account balances to monitor cash flow and liquidity.
• Perform Bank Reconciliation Statements (BRS) during the first week of every month, resolving discrepancies between bank records and internal books.
• Manage and process contract-related bills during the second week of each month.
• Record purchase orders for goods and service bills directly into the SAP Hana (ERP) system.
• Process and post entries for all corporate credit card expenses from the previous month.
• Handle Fixed Deposits (FD) and contra entries based on business requirements.
• Manage documentation requirements for Quarterly Internal Audits and Annual Statutory Audits to ensure compliance.
• Coordinate with the Corporate Head Office in Mumbai, addressing queries and providing necessary financial data and reports.
• Execute additional tasks assigned by department heads as needed.
• Handle documentation and finalization process when vendor or service contracts expire.
• Manage various ad-hoc Excel reporting tasks requested by the head office.

Commercial Executive – Accounts at NCL Industries Limited (2024-02 – 2024-11)

• Prepared daily marketing team reports, plant consumption reports, and closing stock reports in Excel; submitted to senior management via email.
• Conducted daily follow-ups on outstanding customer payments via calls and emails, consistently reducing aged receivables.
• Maintained cheque records from customers, including blank cheques, and coordinated timely cheque deposits for delayed payments after proper customer intimation.
• Collected KYC documents for new customers, created Purchase Orders (POs) in MBAS, and coordinated with operations for new customer code creation.
• Processed Order Acknowledgements (OAs) in MBAS upon receipt of new work schedules from customers.
• Collected daily and monthly bills from plant operators, entered bill and payment details in MBAS, and maintained accurate transaction logs.
• Created monthly Purchase Requisitions (PRs / Purchase Indents) in MBAS for timely procurement.
• Facilitated bi-monthly internal review meetings with the marketing team to provide process improvement inputs and customer interaction guidance.
• Conducted monthly internal audits and cross-functional meetings with plant accountants and senior managers.

Operations Executive – US Accounting at Miracle Software Systems Inc. (2021-05 – 2023-08)

• Prepared and managed vendor and client contracts including Master Service Agreements (MSAs) and Purchase Orders (POs) for US-based staffing operations.
• Handled 1099/Independent Contractor documentation preparation and amendments as per vendor requests.
• Collated, audited, and archived signed contracts and compliance documents from clients, vendors, and subcontractors.
• Managed subcontractor onboarding and background verification processes, including email ID creation and system access setup.
• Collected and consolidated timesheets from subcontractors via Excel, client portals, and internal portals; submitted to respective clients for approval.
• Processed vendor invoices in QuickBooks – entered bills, obtained approvals, and executed payments via ACH, Wire Transfer, and Cheque before deadlines.
• Prepared and applied client invoices in QuickBooks; followed up on outstanding receivables through calls, voicemails, and emails.
• Verified and cross-checked approved and paid invoices; addressed discrepancies with vendors within one business day.
• Conducted bi-annual internal audits to reconcile documents and verify pending payments across client, vendor, and subcontractor accounts.
• Maintained daily interaction with vendors and clients via calls, Zoom, and emails for end-to-end operational support.

Master of Commerce in M.Com – Andhra University (2021)

Bachelor of Commerce – Vocational in B.Com – Andhra University (2019)