Gomathi Chinnaswamy

Results-driven Office Administration and Workplace Operations professional with 15+ years of experience supporting senior leadership and managing end-to-end corporate administration across multinational and technology-driven organizations. Expertise in executive support, office and facilities management, recruitment, new office setup, budgeting, procurement, vendor management, travel, HR administration, employee engagement, events, and workplace services. Recognized for effectively managing multiple stakeholders, streamlining administrative processes, and delivering efficient, well-organized workplace operations.

A proactive, discreet, and solution-focused professional with strong communication, coordination, and problem-solving skills, committed to creating a productive and positive employee experience.

Office Administrator - PETRAS SOLUTIONS PRIVATE LIMITED - Chennai, Tamil Nadu, India

(2025-10)

• Manage day-to-day office administration and workplace operations to ensure smooth and efficient business functioning.
• Coordinate employee time tracking, login procedures, documentation, and administrative processes.
• Support HR processes, payroll coordination, employee welfare, and internal communication.
• Prepare and maintain MIS reports, administrative records, and employee documentation.
• Manage calendars, meetings, and administrative coordination for internal stakeholders.
• Support recruitment activities, onboarding processes, and employee coordination.
• Assist with implementation and documentation of company policies and procedures.
• Provide administrative support for company audits and compliance activities.

Administration Executive - HSBC ELECTRONIC DATA PROCESSING INDIA PVT. LTD. - Chennai, Tamil Nadu, India

(2023-03 - 2024-05)

• Managed general administration and workplace operations across facilities and employee services.
• Coordinated facility soft services, procurement, vendor management, and budgeting activities.
• Supported employee relations, engagement initiatives, and corporate events.
• Managed vendor finalization and coordination to ensure timely delivery of workplace services.
• Administered building and floor access management and supported workplace security requirements.
• Coordinated health & safety activities and workplace-related requirements.
• Managed new joiner induction, including floor walks and workplace orientation.
• Coordinated cafeteria management, resource booking, and transport management.
• Prepared MIS reports and administrative dashboards for management review.
• Supported the Chief Administrative Officer (CAO) as Secretary, including meeting and administrative coordination.

Office Manager - DENODO TECHNOLOGIES - Chennai, Tamil Nadu, India

(2018-10 - 2022-01)

• Managed overall office administration and day-to-day workplace operations.
• Coordinated business travel, employee services, and administrative requirements.
• Supported HR administration, recruitment coordination, and employee welfare initiatives.
• Managed IT administration and coordinated workplace technology requirements.
• Oversaw facility management activities and vendor coordination.
• Supported employee engagement initiatives and office events.
• Ensured smooth functioning of workplace services while maintaining a positive employee experience.

Department Coordinator - FLSMIDTH INDIA PRIVATE LTD. - Chennai, Tamil Nadu, India

(2011-11 - 2018-09)

• Provided comprehensive administrative and coordination support to department leadership and teams.
• Managed calendars, meetings, travel arrangements, and visa coordination for employees.
• Coordinated procurement, office requirements, and asset management activities.
• Supported new office setup and workplace administration.
• Handled IT tickets and acted as Super User for SIT & UAT activities.
• Coordinated meetings, events, and employee engagement activities.
• Supported departmental budgeting, planning, and administrative reporting.
• Assisted with HR processes, procedures, and employee-related coordination.
• Managed day-to-day office administration and stakeholder communication.

VP Secretary cum Plant Administrator - FORD INDIA PRIVATE LTD. - Chennai, Tamil Nadu, India

(2009-11 - 2011-11)

• Provided executive secretarial support to the Vice President.
• Managed calendars, meetings, correspondence, and administrative coordination.
• Supported purchase and finance-related activities.
• Coordinated plant planning and cross-functional administrative activities.
• Managed corporate and employee events.
• Supported HR processes, payroll coordination, and employee administration.
• Managed office administration and workplace requirements.
• Supported health & safety activities and plant-level administrative coordination.

B.Com - Corporate Secretaryship - D.B.Jain College (2005-05 - 2008-06)