Jaini Shah

Post graduate with excellent qualifications and valuable experience of customer service, management and team leader gained in a diverse range of environments who is now looking for a new and challenging opportunity. Demonstrates the ability to lead and motivate the team to satisfy all requirements and can be relied upon to work independently without supervision. Able to work well on his own initiative and to demonstrate the highest levels of organisation and prioritisation required to meet tight deadlines.

Possesses excellent interpersonal skills and can communicate concisely at all levels.

Executive Assistant to Director at Glamiva overseas Pvt Ltd (Virgo laminates) (2025-08 – Present)

• Operation of back end (plant overseas)
• Travel & logistics management
• Purchase of raw materials of plant (purchase department)
• Administration of management desk
• Overseas guest booking and travel management
• Handling marketing activities (Visiting card, Birthday wishes, anniversary wishes, brochures printing, Catalogue printing, event handling)
• Calendar & Meeting Management: Scheduling appointments, managing time-sensitive matters, and organizing board or team meetings
• Travel & Logistics: Coordinating complex travel itineraries, accommodation, and transportation
• Communication Liaison: Screening calls, managing email inbox, drafting memos, and handling correspondence
• Documentation & Reporting: Preparing reports, presentations, and maintaining filing systems
• Confidentiality: Maintaining discretion with sensitive company, financial, and personal information
• Project & Admin Support: Assisting with special projects, taking meeting minutes, and coordinating office supplies

Executive Assistant to MD & CEO at Sunhearrt ceramik (2022-07 – 2024-07)

• Assist in planning and execution of special projects and initiatives driven by the MD
• Track project timelines, deliverables, and outcomes to ensure alignment with organizational goals
• Prepare MIS reports, Sales data for meeting purpose
• Arrange meeting (Virtual or on-site) & note down minutes of meeting, & Take an action of highlights plan
• Presentation preparation for meeting
• Coordinate with channel partner as well as clients
• Participate in events and coordinate with the branding and marketing team
• Sales team & sales head-monthly expenses check & verify with data and coordinate with the account department
• Flights/CAB/hotel booking for Sales head & management. (As and when required)
• Conference booking for Meeting
• Plan and execute corporate events. (Domestic)
• Answering calls and Email on behalf of Managing director
• Manage Director schedule and arrange meeting during note down minutes of meeting and take necessary action
• Record the meeting if required
• Purchase new equipment for office

Sr. Sales Coordinator cum Executive Assistant at Macon's Equipment pvt ltd (2020-06 – 2022-05)

• Make a new customer contact create in CRM
• Order processing
• Follow up with clients for quotations & complaints
• Payment follow ups
• Dispatch coordination
• Presentation preparation
• MIS reports (As required from upper level)
• Making price list & same as updated in system
• Making travel arrangements (As & when required)
• Participants in events & coordinate with branding & marketing department
• Complete SCM channel to engage with clients/vendors/distributors/production team
• Update to send daily reports
• Monthly/Quarterly meetings with sales head
• Making sales team target reports
• Sales team & sales head-monthly expenses check & verify with data and coordinate with account department
• Flights/CAB/hotel booking for Sales head & management. (As and when required)
• Meeting arrangement
• Facility management & Confidential data filing
• Answering calls and Email on behalf of Managing director
• Office management

Accountant Assistant at Monarch Networth Capital Ltd (2018-03 – 2020-05)

• Daybook keeping
• Purchase/sales entry, vendor payment, Petty cash, vouchers
• MIS on monthly basis (prepaid/provision/Assets)
• Handling other sub or group company GST
• GST Reconciliation (GSTR-2A)
• Filing GST Return (Monthly Basis) GSTR-1 & 3b

Business Development Executive Cum Sales Coordinator at Magic building solutions (2015-01 – 2017-12)

• Analyze current and past expense budgets, sales, product deficiencies, and revenues
• Provide recommendations for the company's growth and resolution of problems
• Engage in market research in order to identify new opportunities for business
• Explain to potential customers about the various benefits offered by company products or services following them up so as to close the business deals
• Respond to queries and complaints from clients as regards the company's products; this should be done in a timely fashion
• Develop business proposals for existing and new customers
• Develop innovative strategies for retaining clients this includes undertaking interviews in order to get feedback and incorporate it into the growth plan
• Prepare annual budget (marketing) and track expenses relating to the budget
• Develop comprehensive knowledge about the business and its development practices, its marketing Activities, prospective clients, and the trends for the industry
• Establish a knowledge storehouse of clients, referrals, REPs, presentations, and prospects
• Participate in forums related to the industry; conferences and client discussions. In other words, act as a representative of the company
• Determine cross-selling opportunities among different offices
• Supervise database of client relationship management and utilize the result to manage customers and the mailing lists
• Hire, guide and train the person

Operation, Admin Executive Cum Executive Assistant at Landmark Honda (2010-03 – 2014-12)

• Prepare All Documents of RTO & Insurance
• Back office work-daily Follow ups Of Procurement team and sales team
• Organize Events and being a part of events, daily Updates on Social media content
• Making the Price List & address to concern department as well as update on social networking sites
• Co-Ordinate with senior department for approval
• Daily Follows with CRM
• Handling reception & E-MALL. Inward & Outward Register maintain
• Back office
• Tickets booking
• Documentation Filing
• Handling corporate event
• Coordinate with Internal and External departments of all branches

Master of Commerce in M.COM – University of Gujarat (2009)

Bachelor of Commerce in B.COM – University of Gujarat (2007)