Sachinam Kori

Experienced and organized in Executive Assistant and administrations with over 9+ years of experience supporting to Directors and senior leaderships, managing office operations, and ensuring smooth organizational functionality. Adept at managing calendar, handling sensitive information, and overseeing administrative work. known for reliability, discretion, and excellent interpersonal skills.

Executive Assistant to Director - Abhyansh Shipping Services India Pvt Ltd - Mumbai (Belapur)

(2025-12)

• Managed and monitored the Director's Outlook mails, ensuring timely communication, prioritization, and follow-up on critical matters and also important mail for Joint Directors
• Maintained and coordinated both Directors' calendars, appointments, meetings and schedules to optimize productivity
• Prepared agendas, reports and Minutes of Meeting (MOM)
• Acted as a liaison between Directors, internal departments, clients, and external stakeholders
• Coordinated travel arrangements, flight bookings, hotel reservations for Directors, employees, and channel partners
• Prepared lead generation database of prospective clients in Fertilizer and Agriculture sectors
• Organized and coordinated business events, conferences, exhibitions for Directors
• Maintained records of Directors' expense vouchers and ensured timely submission and coordination with the Accounts Department
• Organized board meetings, leadership reviews, and corporate events
• Review with Digital Marketing team
• Executed and Implemented Task Tracker applications
• Maintained records, databases, and filing systems for easy retrieval and compliance purposes
• Maintained sales reports, customer databases, and performance tracking records across multiple locations
• Coordinated weekly sales review meetings and monitored target achievement and customer acquisition activities
• Managed vendor communications, procurement activities, and administrative support functions
• Handled expense reports, reimbursements, and budget tracking for executive offices
• Tracked action items, project timelines, and follow-ups to ensure timely completion of tasks
• Managed confidential documents, contracts, and sensitive business information with discretion
• Managed and resolved administrative and operational queries related to administrative ensuring smooth day-to-day office operations
• Coordinated and managed IT-related issues, including system access, hardware/software support, troubleshooting, and liaison with IT vendors and support teams
• Managed office facility requirements, including air conditioning (AC) maintenance, servicing schedules, and vendor coordination

Executive Assistant to VP - Veritas Logistics Pvt Ltd - Mumbai (Belapur)

(2025-06 - 2025-11)

• Manage and maintain VP's daily schedules, calendars, and appointments
• E-mail and WhatsApp meeting schedule one day before in advance
• Create, transcribe and distribute meeting agendas and Minutes
• Book Flight tickets and travel arrangements for VP
• Prepare and maintain expense report, travelling report and vouchers report
• Serve as the point of contact between the VP and internal and external stakeholders
• Follow up on key action items, decisions, and deadlines from meetings
• Coordinate and follow up on key projects, ensuring timely execution of priorities
• Maintain hard copies and soft copies various Important files and data
• Maintained VP detailed records of all outward courier, including recipient details, tracking numbers, contents, dispatch dates, and delivery confirmations to ensure accountability and timely delivery
• Monthly and weekly report from all Branch Manager and General Managers
• Support internal reporting by compiling client updates and task progress
• Actions point to be taken and follow up with them
• Facilitate smooth communication between executive leadership and various departments, employees, and partners
• Prepare meeting agendas, record minutes, and ensure timely follow-up on action items
• Record meeting discussions and provide minutes to all participant
• Review, assess, routes, answer and monitor follow-up actions steps, gather and analysis information as required and updates in CRM
• Consolidate information and Systematize data to be shared internally and externally
• To interact and provide support to various departments
• Liaise with internal departments and external stakeholders professionally
• Keep track and record Admin supplies
• Responsible for electrical, electronics, and mechanical maintenance and repair
• Negotiate Suppliers to get the best price for purchases
• Generate Purchase order and Requisitions file and submit to recipient as required
• Manages query related admin and clerical Staff

Front Desk Executive & Administrative - Nagarkot Forwarders Pvt. Ltd - Mumbai (Chembur)

(2016-11 - 2025-05)

• Managed the Managing Director's calendar using Outlook, coordinating meetings, appointments organized scheduling
• Responded to emails and document requests on behalf of the MD, ensuring prompt and accurate communication
• Maintained the Director's documents in an organized and secure filing system
• Maintained a confidentiality in handling sensitive information and executive matters
• Handled timely payments for the Director, including credit card bills and LIC premiums
• Drafted and prepared formal letters and business correspondence
• Acted as the primary point of contact for the MD, managing both internal and external communications
• Managed and maintained stamp paper for the Managing Director, ensuring proper documentation and timely use
• Prepared and maintained accurate monthly MD expense reports
• Oversaw administrative procedures, including ordering, sorting, and distributing office supplies across all branches
• Managed the operation of Essl biometric machines across all branches, ensuring accurate attendance tracking
• Coordinated the preparation and timely submission of documentation for customs pass renewals, including uploading files to the official portal on behalf of senior management
• Managed the end-to-end process for renewing Customs and BPT passes, including preparing required documentation and ensuring accurate and timely uploads to the respective online portals
• Maintained detailed records of all outward courier shipments, including recipient details, tracking numbers, contents, dispatch dates, and delivery confirmations to ensure accountability and timely delivery
• Liaised with internal departments to manage courier requests, prioritize urgent dispatches, and confirm successful delivery with recipients
• Updating databases and spreadsheets for efficient tracking and reporting
• Ensuring that office equipment (computers, printers, phones, etc.) is in good working condition and ordering replacements when needed
• Coordinated AMCs for IT systems, Telecom services, fire extinguishers, and air conditioning units, ensuring timely renewals
• Asset management, setting up IT infrastructure as per office requirement
• Responsible for electrical, electronics, and mechanical maintenance and repair
• Answer phone calls, route them to the appropriate person, and take accurate messages
• Greet visitors and determine access to the appropriate executive or staff member
• Delegate tasks as directed by management to support daily operations
• Oversee the performance of clerical Staff
• Independently managed administrative tasks ensuring the proper functioning of electricity, stationery, facilities, and access to drinking water
• Managed and maintained the systems, equipment, and assets to ensure facility reliability
• Assign duties, inspect work, and investigate complaints regarding housekeeping
• Obtaining quotations and preparing comparative analysis before finalising
• Managed, maintained, and supported the reliability of the systems, equipment, properties, and assets in the facility
• Handled attendance and prepared MIS reports in Excel, ensuring accurate employee records
• Conducted employee joining formalities, including policy briefing and coordination of other on boarding activities
• Prepared vouchers and maintained petty cash records
• Maintained accurate data for new joiners and exiting employees
• Interviewed operators and supervisors alongside the HR Head for recruitment
• Facilitated employee welfare programs, ensuring a positive work environment
• Time Tracking and Managing attendance, leave requests, and assisting payroll with accurate employee data
• Coordinated Diwali gifting initiatives with HR, overseeing the selection, procurement, and distribution of gifts to employees, Clients ensuring a seamless and timely process to employee engagement

BMS - SNDT University (2016)

EA - Davar's Collage