Jesmi Pauly

HR, Payroll, Compensation &

Benefits and Administration Professional with 6+ years of experience in Payroll Operations, HR Generalist activities, and employee lifecycle management across Indian and Malaysian environments. Expertise in end-to-end payroll processing for 2000+ employees, statutory compliance, payroll reconciliation, salary structuring, attendance & leave management, tax deductions, and full & final settlements. Experienced in handling multi-country payroll operations with high accuracy, confidentiality, audit-ready documentation, and compliance with labor laws and company policies. Strong experience in HR operations including recruitment coordination, onboarding, employee documentation, HRMS/HRIS management, training coordination, employee relations, and administrative support activities. Skilled in maintaining confidential employee records, audit-ready documentation, and ensuring compliance with labor laws and organizational policies. Hands-on experience with payroll systems and tools including Workday HCM, ADP Workforce, GreytHR, Zoho Payroll, QuickPay Q7, and advanced MS Excel functions such as VLOOKUP, XLOOKUP, Pivot Tables, payroll reporting, MIS reporting, and payroll data validation. Proven ability to manage high-volume payroll operations with accuracy, efficiency, and strict deadline adherence. Well-versed in Indian & Malaysian statutory compliance including PF, ESI, PT, TDS, EPF, SOCSO, EIS, HRDF, and payroll taxation. Experienced in payroll audits, compliance documentation, payroll reconciliation, and employee query resolution. Skilled in handling confidential employee data, payroll system coordination, and HR administrative operations. Proven ability to improve payroll accuracy, streamline processes, and ensure timely payroll execution in high-volume and fast-paced environments.

Payroll Executive | Compensation & Benefits | Payroll Compliance & HR Operations - Netcat Technologies Private Limited - Chennai, TN

(2022-10 - 2026-03)

• Oversaw end-to-end payroll operations for high-volume employee populations using HR2000, QuickPay Q7, and Zoho Payroll, ensuring accurate salary processing, timely disbursement, payroll reconciliation, and adherence to SLA-driven timelines with high payroll accuracy.
• Administered payroll inputs including attendance, overtime, leave, incentives, reimbursements, tax deductions, bonuses, and full & final settlements while maintaining payroll data integrity and audit-ready documentation.
• Executed payroll processing and employee master data management within HR2000, QuickPay Q7, and Zoho Payroll systems, ensuring accurate salary structures, statutory deductions, banking details, and employee lifecycle updates with strict confidentiality.
• Ensured compliance with statutory regulations including EPF, SOCSO, EIS, HRDF, and income tax requirements through accurate calculations, filings, reporting, and payroll compliance verification activities.
• Performed payroll validation, variance analysis, payroll reconciliation, MIS reporting, and audit support activities in collaboration with HR, Finance, and Compliance teams to resolve discrepancies and maintain regulatory compliance.
• Resolved employee payroll queries related to salary, taxation, deductions, benefits, and payroll discrepancies while supporting payroll process improvements, SOP standardization, payroll automation initiatives, and operational efficiency improvements.

Executive Coordinator | Client Coordination & MIS Management | Administrative Support - Adroit Inspection Services Private Limited - Chennai, TN

(2021-11 - 2022-07)

• Arranged daily administrative and operational activities for executives, managing schedules, meetings, priorities, and follow-ups to ensure smooth business operations and effective time management.
• Controlled professional communication through emails, phone calls, and internal correspondence while maintaining accurate records, documentation, and confidential business information.
• Prepared, upheld, and updated MIS reports, trackers, and operational data to support management reporting, performance monitoring, and decision-making activities.
• Scheduled client appointments, coordinate meeting arrangements, and sustained updated client information and activity records within internal software systems and databases.
• Collaborated with cross-functional teams to support administrative coordination, task tracking, workflow management, and timely completion of assigned operational activities.

HR & Admin Executive | HR Operations & Compliance | Payroll & Employee Lifecycle Management - Alego Fire System Private Limited - Thrissur, KL

(2019-06 - 2021-05)

• Managed end-to-end HR operations including recruitment, onboarding, appraisals, employee lifecycle management, and exit formalities while ensuring smooth HR process execution.
• Executed payroll processing, salary administration, attendance, leave management, compensation & benefits, payroll reconciliation, and full & final settlements using HRMS, payroll software, and eSSL punch card attendance tracking systems with high accuracy and timely salary disbursement.
• Administered statutory compliance activities including PF, ESI, PT, TDS, labour law compliance, payroll filings, and audit documentation while ensuring regulatory adherence and policy compliance.
• Maintained employee records, HR databases, payroll documentation, attendance registers, and confidential HRMIS data with strong documentation control and accuracy.
• Coordinated with HR, Finance, and management teams for payroll processing, MIS reporting, employee query resolution, and reconciliation activities to support seamless HR operations.
• Supervised HR administration, office operations, project documentation, quotations, cheque processing, email communication, and record management while supporting overall business operations.
• Supported HR policy implementation, compensation & benefits coordination, employee communication, process improvements, and administrative activities to enhance operational efficiency and employee experience.

IT Admin & Office Staff | Legal Administration & Operations Coordinator - Thrissur Law Associates (Arbitration Office) - Thrissur, KL

(2018-05 - 2019-05)

• Prepared and directed arbitration notices, legal documents, memos, and official correspondence while ensuring accuracy, confidentiality, and proper documentation control.
• Organized with clients and internal teams to handle case-related communication, document collection, follow-ups, and operational support activities in a professional manner.
• Preserved legal records, client documentation, reports, and administrative files with strong focus on data accuracy, record management, and compliance requirements.
• Handled administrative and IT coordination activities including email communication, scheduling, issue tracking, and basic IT troubleshooting to support smooth day-to-day business operations.

Bachelors - Bachelors of Computer Applications (BCA) - Bharathiar University Coimbatore, TN

Masters - Master of Business Administration in Human Resource Management - Bharathiar University Coimbatore, TN