Jignasha Zala

A strategic planner offering Nearly 12 years of experience with proficiency in managing overall Export - Import operations with extensive knowledge of the government policies & regulations and provisions of various statutory acts. Skilled in driving export shipment operations like FOB, CIF, DDP, DDU, EXW, DAP. Skilled in managing export operations related to Export Benefits, Letter of Credit, Pre-Shipment- Post Shipment Procedure, Foreign Trade Schemes like EPCG, DEPB and Advance Authorization & Procedures.

Sound understanding of all formalities for smooth shipping related operations. Expertise in implementing cost saving measures to achieve reduction in terms of raw materials and procurement. Proficient in handling complete commercial documentation involved in import & export trade and tracking various drawbacks.

Resourceful at maintaining relationships with clients to achieve quality product and service norms by resolving their service-related critical issues. Capabilities in coordinating with internal/external customers for running successful business operations and experience of implementing procedures and service standards for business excellence. An enterprising leader with strong analytical, communication and interpersonal skills.

Sr. Executive- Dispatch - Comfit & Valves Pvt Ltd - Laxmipura Ta.: Kadi Dist.: Mehsana

(2025-09)

• Plan and manage transportation strategies for both inbound and outbound logistics.
• Oversee daily transportation operations, including dispatch, routing, and shipment tracking.
• Negotiate contracts and freight rates with third-party logistics providers and transport vendors.
• Monitor fleet performance, ensuring timely maintenance and repairs to reduce downtime.
• Timely delivery of goods to customers.
• Maintain and handle all transportation-related documentation, including invoices, permits, and compliance records.
• Ensure compliance with national transportation regulations and safety standards.
• Knowledge in MM, PP & WM Module, Google Form, Google Sheet, MS Office, Advance Excel: Pivots, V-Lookup, Query etc.
• Inbound & Outbound-: Move inventory RM or supplies from suppliers to the company. Moving inventory out of the warehouse confirming orders packing products & delivering it to respective department or respective customers.
• Supervised day-to-day operations to meet performances quality and service expectations.
• Completed regular inventory counts to verify stock levels addresses discrepancies, and forecast future needs.
• Mentored team members to enhance professional development and accountability in workplace.
• Developed loyal and highly satisfied customer base through proactive management of team customer service strategies.
• Made hiring recommendations to increase companies productivity and profitability with quality workers.

Sr. Executive- Exim - Biomatrix Healthcare Pvt Ltd. - Ahmedabad

(2023-02 - 2025-08)

• Preparing Entire Export Documentation (Pre & Post Documents)
• Preparing Commercial Invoices & Packing List, Certificate of Origin, LC Documents.
• Sending Post Documents to customer after receipt of BL
• Liaison with Bank for negotiating of bank documents and Export Payments.
• Direct Communication with overseas buyers through calls and emails.
• Communicating & follow up with Logistic agencies for required documentation.
• To maintain co-ordination between related department.
• Performing the tasks of shipping documents like- Preparing Sales Invoice, Packing List, Export Documents, Import Documents, LC (Letter of Credit), DGFT, FPS and Final BRC (Bank Realization Certificate) etc.
• Sending Post Documents to customer after receipt of BL.
• Preparing Application for Submission of Proof of Export Documentation.
• Manage whole process of imports from booking material till material reaches factory.
• Checking all the documents, advising errors and making sure to receive appropriate documents.
• Preparing Third country Export – Import Documents
• Preparing Applications like BVAC, CNCA, Feri Documents

Sr. Executive – SCM - Technova Plastics Industries Pvt Ltd - Rajpur, Ta.: Kadi Dist.: Mehsana

(2018-12 - 2023-02)

• Purchase order issuance and mail to party.
• Bank Liaison for Advance payment and LC Issuance, If require.
• Follow up with Oversea Client for material shipment
• Draft documents checking and approval to party.
• Day to Day Container Tracking.
• Well, pre planning for custom clearance and Transportation
• Researching potential vendors
• Comparing and evaluating offers from suppliers
• Negotiating contract terms of agreement and pricing
• Track orders and ensure timely delivery
• Review quality of purchased products
• Enter order details (e.g., vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information and invoices
• Prepare reports on purchases, including cost analyses
• Monitor stock levels and place orders as needed
• Coordinate with warehouse staff to ensure proper storage

Import Export Executive - Navpad Pigments Pvt. Ltd. - Ghumasan, Ta.: Kadi Dist.: Mehsana

(2016-05 - 2018-12)

• Arranging Freight Forwarding for CIF shipment as well as if require in FOB terms.
• Insurance Cover as per shipment terms.
• Arranging the Transportation as per Shipping Line D.O and clearance Process.
• Fill up Draft BL detail and forward to Shipping line.
• Post Shipment Docs submission to Bank.
• Follow up to CHA after clearance.
• Day to Day Container Tracking.
• Follow up with Oversea Client for material shipment.
• Draft documents checking and approval to party.

Admin Executive - Shree Rama Multi-Tech Limited - Moti Bhoyan, Ta.: Kalol, Dist.: Gandhinagar

(2014-02 - 2016-05)

• Independently Handel all day-to-day activity related to Morning Wishes
• Courier Maintain Work, Supervise House Keeping and Canteen service.
• Attending Guests, Hotel Booking and Travel Ticket Booking
• Arranging Meetings for Director, Material to Dispatch any Country.
• All Festival Event Program Arrange.
• Maintain Stationery Items.

M.H.R.D.M - Gujarat Vidyapith, Ahmedabad (2012-02)

B.A - North Gujarat University, Patan (2005-06)

12th - G.S.E.B (2001)

10th - G.S.E.B (1998)