Kalpesh Rajput

Results-driven Tender with 12+ years of experience in bid management, procurement, and contract negotiation. Expertise in preparing competitive tender submissions, analyzing bid opportunities, and ensuring compliance with procurement regulations. Adept at coordinating with cross-functional teams to develop winning proposals and secure high-value contracts.

Tender Manager and Assistant of Manager at ARHAN INFRAPROJECTS PVT LTD. NAVI MUMBAI (2024-04 – Present)

• Tender Management: Oversee the entire tendering process from preparation to submission, ensuring all deadlines are met.
• Bid Preparation: Collaborate with cross-functional teams to gather necessary information and develop comprehensive bid proposals.
• Market Analysis: Conduct market research to identify new opportunities and understand competitor strategies
• Project Scheduling: Create and manage project schedules, timelines, and milestones.
• Resource Allocation: Coordinate resource allocation, including personnel, equipment, and materials.
• Compliance: Ensure all tender submissions comply with legal and organizational requirements.
• Stakeholder Communication: Liaise with clients, suppliers, and internal teams to clarify requirements and negotiate terms.
• Quality Control: Ensure project deliverables meet quality standards, and implement quality control processes.
• Team Collaboration: Facilitate collaboration among project team members, and ensure effective communication.
• Documentation and Reporting: Maintain accurate records of all tender documents, correspondence and project documentation, including plans, schedules, and reports.
• Project Closure: Assist in project closure activities, including documentation, evaluation, and lessons learned.

Tender Manager at Roongta Developers (Surat) (2023-10 – 2024-03)

• Managed the end-to-end bid preparation process for government and private sector tenders.
• Conducted market research to identify viable bidding opportunities.
• Developed technical and financial proposals in collaboration with project teams.
• Reviewed contract terms and conditions, ensuring compliance with legal requirements.
• Improved bid success rate by implementing strategic improvements in tender submissions

Self Employed at Balaji E tender and Online Solution, Jalgaon Jamod Dist - Buldhna (2019-11 – 2023-09)

• Search tenders matching our product and services criteria from Tender portals like Gem, mahatenders, Central tender.
• Reviewing tender documents, scope of works, checking the feasibility for qualification, financial criteria, risk matrix.
• Uploading Products in Gem Portal.
• Create Gem Services.
• Reparation of Pre bid queries.
• Ensure timely submission of tenders and its follow up.
• Follow-up with clients for EMD & SD Refund etc.
• Preparation of Representation against Technical and Commercials terms to recommend revised specifications to gain winning probability
• Tracking the status of the tenders which participated earlier submitted regularly from the tender floating stage up-to award of work. Verification/study of LOA / LOI / Detailed order in line with specifications and check for deviations, if any.

Tender Consultant at R S Construction PVT LTD. (Nagpur) (2017-06 – 2019-10)

• Analyze tender opportunities and develop strategic bidding plans.
• Coordinate with internal teams to prepare competitive and compliant bids.
• Ensure tender documents are submitted on time and meet client requirements.
• Conduct risk assessments and provide recommendations on tender viability.
• Liaise with suppliers, subcontractors, and stakeholders for pricing and proposals.
• Maintain up-to-date knowledge of procurement policies and industry regulations.

Project Coordinator and Tender Engineer (E-Governance projects) at ABM Knowledgeware Limited. (Clint side Jalgaon Jamod Muncipal Councial Dist: Buldhana) (2014-12 – 2017-05)

• Assess project requirements and objectives defined by the municipal council.
• Review project plans, specifications, and scope to understand the project's technical aspects.
• Assist client in preparation of the DPR, RFPs and other project documents.
• Assist client in procurement process for bid management Marketplace (GeM) tender portal and vendor onboarding process.
• Ensure that all tendering processes adhere to municipal, state and federal laws and regulations.
• Stay updated on procurement laws and regulations that may impact the tendering process.
• Maintain accurate records of all tender-related documents, correspondence, and communications.
• Prepare and distribute necessary forms, documents, and contracts.
• Prepare tender documents and advertisements for publication.
• Coordinate with the municipal council's public relations team or legal department for timely and compliant publication.
• Establish criteria for prequalification of potential contractors and suppliers.
• Evaluate and rank vendors based on their qualifications, financial stability, and previous performance.
• Respond to inquiries from prospective bidders and provide clarifications on the tender documents.
• Ensure all bidders have access to the same information to maintain fairness.
• Receive and register bid submissions within specified deadlines.
• Ensure that all submitted bids are complete and meet the requirements.
• Organize and conduct bid opening sessions in accordance with established procedures.
• Evaluate bids based on predetermined criteria, including technical compliance, cost, and quality.
• Recommend the award of contracts to the municipal council based on evaluation results.
• Prepare award documents and contracts for the selected contractors.
• Negotiate contract terms and conditions with selected contractors.
• Ensure that contracts align with municipal council policies and regulations.
• Maintain regular communication with bidders, contractors, and municipal council officials.
• Provide status updates and reports on the progress of the tendering process.
• Address disputes, protests, or conflicts related to the tendering process.
• Collaborate with legal counsel and relevant authorities to resolve issues.
• Ensure that the awarded contracts meet quality and performance standards.
• Oversee construction progress to verify compliance with contract specifications.
• Monitor and manage the budget allocated for the tendering process.
• Control costs associated with the procurement process.
• Stay informed about industry best practices and market trends.
• Benchmark the municipal council's tendering process against industry standards.
• Hand on data analysis and preparing analytical reports, creation of dashboards.
• Evaluate and enhance the efficiency and transparency of the tendering process through periodic reviews.
• Implement improvements based on lessons learned from previous projects
• Monitoring of project progress, conducting performance testing/User Acceptance Testing (UAT) and prepare testing compliance document.

Desktop Support Engineer at MAGNA Infotech Limited. (Clint Side SIEMENS IT Solution & Services Pvt. Ltd.) (2010-10 – 2014-04)

Reporting: HOD

• Managed and administered Windows/Linux systems Performed periodic maintenance, provided technical support and executed systems engineering.
• Installation & configuration of new HP/DELL Servers, Desktops, Laptops & Upgradation of existing Servers/Desktops/Laptops (i.e.CPU, HDDs, RAM etc) as per requirements.
• Coordination with Dell, HP or Microsoft for Hardware, Software or Operating System related support.
• Installation, configuration and troubleshooting of DNS, AD and DHCP issues.
• Installation, Configuration & troubleshooting software like Microsoft Office (Office 2007, 2010 and 2013 SE), OCS, Lync, Adobe flash player & reader, Tata photon and other basic softwares.
• Os Installation, Configuration & Troubleshooting of Antivirus Softwares like Trend micro, Quick Heal, AVG and Kaspersky Troubleshooting of Virus/Antivirus related issues.
• Installation of various patches (OS & Anti-virus).
• Remote management using RDC, Putty, OCS and Lync (office communicator) etc.
• Troubleshooting application issues and coordinating with the development team for the solution and providing them end-to end support, working on ticket analysis, service interruption analysis, triaging of issues, and follow-up with relevant teams for resolution.
• Reviewing application and error logs periodically and troubleshooting for the identified issue and taking up accordingly with developers with resolutions
• Installation/up gradation, Configuration and troubleshooting of Microsoft Outlook client.
• Installation, Configuration & Troubleshooting of Network printers. (HP LaserJet 4200, 2420, Xerox, canon etc)
• Troubleshooting of network related issues.
• Managing Technical escalation & get required internal/external groups together to resolve production site issues effectively.
• Inventory Management of IT assets.
• Excellent experience of BMC Remedy, AR Migrator, with direct Remedy ticketing tool, including Remedy User 7.1

Bachelor of Computer Application in BCA – EIILM University

Diploma in Computer Technology in Polytechnic – M.S.B.T.E. Mumbai