Savi Ombalkar

To grow with the organization by utilizing my experience in tender management, certification processes, and coordination while contributing effectively to organizational success.

Sr. Tender Executive – Certification & Tender Management - TUV India Private Limited - Mumbai

(2022-01)

• Identify and analyze tenders based on inputs from BD/Technical teams
• Review tender documents including scope, eligibility (PQR), and risk analysis
• Prepare tender summaries (GIST) - Read the Notice Inviting Tender (NIT) and Tender Document thoroughly. This includes the scope of work, technical specifications, and eligibility criteria, and coordinate with Legal team for review
• Prepare and compile all PQR required tender documents
• Fill Tender Numbers of Annexures with Accurate formatting
• Ensure submission of: Technical and commercial documents
• Submit Supporting certificates (Power of Attorney, GST, PAN, PF, ESI registrations, Accreditation certificate, Financial capacity certificate, Turnover certificate, Auditor List, Work order and completion certified etc)
• Maintain confidential data and documents
• Respond to client clarifications
• Handle EMD submission & refund process
• Arrange Technical documents as per tender portal requirements
• Upload documents on portals or submit offline bids
• Ensure 100% compliance with tender requirements
• Maintain confidentiality and accuracy of documents
• Respond to client queries and clarifications
• Track tender results and communications – tender mapped, Legal comment, Mitigation plan, Corrigendum, Submitted tenders, Price approvals, Result of tender for future reference
• Review orders as per accreditation requirements
• Verify contracts, proposals, audit mandays, and supporting documents
• Ensure validity and compliance of certificates
• Coordinate with teams to resolve documentation gaps
• Track timelines and follow up for order processing
• Review and validate audit team timesheets
• Ensure alignment with scope and accuracy of effort
• Approve or recommend corrections within timelines
• Ensure compliance with company policies and audit standards

Tender, Sales & Service Coordinator - Agile Lifescience Technologies India Pvt. Ltd. - Navi Mumbai

(2016-02 - 2022-01)

• Independently handled e-tendering for GeM Portal, Government & Private organizations
• Prepared and submitted tenders (online & offline)
• Tender Collection/submission procedures and documentation as per requirement for client
• Maintain files of all submitted tender's documents
• Coordinate, plan and gather bid submission documents for tendering/bidding activities, Tender Questionnaires and Pre-qualifications
• Monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions
• Ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with customer's tender requirements
• Ensure the adequacy of sales and service-related equipment or material
• Respond to complaints from customers and give after-sales and service support when requested
• Store and sort financial and non-financial data in electronic form and present reports
• Handle the process of all orders and dispatched with accuracy and timeliness
• Prepared sales order, Performa invoice, services and spares order, AMC order
• Order booking and order execution for sales, service department
• Prepared sales and service, AMC, Spares Quotations and invoices
• Managing the AMC & spares team. Planning of AMC dates and renewal process of AMC + new AMC targeting. Prepare and execute the plan for increasing the sale of accessories, spares and services, to achieve target growth in Spares business
• Entries in Tally system
• Keep an eye on Inventory movement on time to time basis
• Forecasting of sales and Services on quarterly basis
• Supporting the field sales and Service team
• Follow up for outstanding customers for payment
• Prepared various reports for administration department
• Registration / approvals / vendor's registration formalities for supply materials
• Process of purchase order for Import material
• Handled customer communication and payment follow-ups

Executive – Tender Department - Vector Projects (I) Pvt. Ltd. - Mumbai

(2011-06 - 2016-01)

• Analyzed tender documents and prepared pre-qualifications / Empanelment Form (Govt. / Pvt. sector) form
• Searched the relevant tenders, information about on-going tenders /projects, pre-bid meetings tender conditions, terms and preparing relevant documents for that and follow up
• Tender Collection/submission procedures and documentation as per requirement for client
• Handling on line tender activities related to Reserve Auction, and e-tenders floated by customers
• Collection of tender fees, EMDs, Power of Attorney, Bank Certificate etc form internal department
• Dispatch tender in timely
• Follow-ups for the negotiations/ status of particular tender
• Preparing Tender reports and maintain the update in system for tracking (HR MS System)
• Maintain all project related documents (Tender technical & commercial documents, Drawings, PO, Completion certificates, MOM etc)
• Support the Pan India team for any tender related queries etc
• Assist to Tender Department for Drawings / BOQ formatting
• Maintain record of company statutory documents
• Maintaining Stationery for Department purpose

Back Office Executive - Future Generali Insurance Co. Ltd. - Thane

(2008-10 - 2011-06)

• Scrutiny and data entry of insurance forms
• Policy underwriting and quality checking
• MIS reporting

Computer Operator - Manas Krushi Industrial Ltd. - Thane

(2007-09 - 2008-10)

• Drafted land-related documents and agreements (Agreement made in Land Purchasing ( Sathi karar, Kharidhe Kaht & other related form in govt format)
• Maintained MIS reports and documentation

Accountant / Clerk - Kanaya Nagar Co-operative Hsg. Society - Thane

(2005 - 2006)

• 264 Society Members Monthly Maintains bill & receipt
• Maintain Cheque, Cash voucher & Registered
• Maintain Bank Transaction Cash & chq Deposited, passbook & FD
• Maintain Staff Attendance & salary Registered
• Monthly & Annually committee members meeting arrangement
• Handling Petty cash

Bachelor of Commerce - Commerce - Mumbai University