Executive Assistant at Calsoft Private Limited (2025-01 – Present)
Primary Role: Executive Assistant
- Managing the executive's calendar and circulating Minutes of Meetings (MoMs) highlighting key decisions, action items, and follow-ups.
- Managing office operations and monitoring the progress of assigned tasks, projects, and strategic initiatives.
- Planning and coordinating domestic and international travel arrangements. Building relationships with internal and external stakeholders.
Project Coordinator and Assistant Auditor at Calsoft Private Limited (2025-01 – Present)
Secondary Role: Project Coordinator and Assistant Auditor
- Managing end-to-end onboarding and offboarding activities for onsite and offsite employees. Maintaining asset allocation, documentation, timesheet, system access, asset recovery and exit formalities.
- Facilitating pre-joining formalities and Background Verification (BGV). Managing trackers and dashboards to ensure timely completion.
- Assisting the ISO Auditor in Internal Audits. Tracking and maintaining project reports QBR, MSR and WSR with project managers.
Executive Assistant to Chief Operations Officer at Centre for Computational Technologies (2022-12 – 2024-12)
Primary Role: Executive Assistant and Operations Manager. Acted as a strategic partner to the COO by understanding business priorities and supporting decision-making across HR, Operations, IT, Resource Management, Training and Incubation, Administration, Cost Optimisation, and Process Improvement.
- Monitored and tracked multiple projects and strategic initiatives, ensuring timely delivery and adherence to budget constraints, while leading the rollout of company-wide initiatives to achieve full adoption.
- Created and implemented policies and procedures aligning with organisational goals and requirements to improve operational efficiency.
- Analysed process improvement opportunities and implemented solutions to minimise errors and reduce turnaround time.
- Collaborated with the IT team to analyse organisation-wide automation requests and proposed solutions to reduce manual effort and streamline workflows. Established a ticketing system and provided timely support for employee queries.
- Assisted the COO in analytics, decision-making and leadership. Published and monitored department-wise weekly Power BI reports.
- Built strong relationships with internal/external stakeholders, communicated across all levels, collaborated with cross-functional teams, and recommended appropriate solutions. Negotiated with vendors and suppliers and finalised commercial agreements.
- Managed the COO's calendar and executive travel arrangements, ensuring compliance with company travel policies.
- Supervising the COO's budget and expenses and ensuring they are aligned with the company's overall financial goals and budgetary needs.
Executive Assistant and Operations Manager - Achievements at Centre for Computational Technologies (2022-12 – 2024-12)
Achievements
- Successfully coordinated and delivered multiple cross-functional projects on time and within budget.
- Designed and implemented service requests system, performance management system and leadership development program.
- Created and maintained comprehensive reports and dashboards, providing actionable insights to support executive decision-making. Conducted data analysis that identified cost-saving opportunities, resulting in a 15% reduction in operational expenses.
- Introduced process improvements that reduced workload by 30% and standardized procedures for recurring tasks, improving consistency and efficiency across the departments.
- Successfully planned and executed corporate events, town halls and annual retreats, receiving positive feedback from attendees while ensuring seamless execution and productive outcomes.
- Implemented a new task management system for team, resulting in 30% improvement in overall team performance and completion rates.
Resource Management Executive at Centre for Computational Technologies (2022-12 – 2024-12)
Secondary Role: Resource Management Executive. Aligned resource deployment with current and forecasted project needs, maintaining optimal bench strength through proactive workforce planning.
- Drove resource engagement, upskilling, and retention while minimizing idle time through timely redeployment.
- Conducted competency mapping and skill assessments to align resource capabilities with business requirements.
- Built and maintained skill-wise resource database and published weekly Bench Reports in Power BI to provide deployment visibility.
- Designed and implemented Bench and Resource Management policies to improve utilization and deployment efficiency.
- Automated bench reporting by integrating HRMS data with Power BI, eliminating manual Excel-based tracking.
Resource Management Executive - Achievements at Centre for Computational Technologies (2022-12 – 2024-12)
Achievements
- Effectively allocated and deployed resources across multiple projects and reducing the need for additional hiring.
- Developed a competency mapping system that aligned employee skills with project requirements and enhanced upskilling.
- Implemented employee engagement and retention programmes, resulting in a reduction in employee attrition.
- Developed and implemented policies ensuring effective stakeholder alignment, and adherence across the organisation.
