Admin Executive and Billing Executive at J Sagar Associates Bangalore (2013-10 – 2025-03)
A Full-Time Admin Executive and Billing Executive handling administrative and billing operations for a law firm with 7 partners.
- Entering data in Zoho for expenses
- Organizing travel including ticket booking, hotel and car booking (Domestic and International), tour planning, visa arrangement, web check-in, cancellation and rescheduling
- Providing clerical and administrative support
- Handling day to day secretarial activities for 7 partners in the firm
- Coordinating and Implementing office procedures and Overseeing Junior Staff
- General Word Processing
- Dealing with telephone and email enquiries handling EPBX
- Creating and maintaining filing systems
- Keeping diaries and taking appointments
- Arranging meetings, Taking minutes and Keeping notes
- Looking after budgets, ordering and maintaining stationery and equipment supplies
- Organizing and Storing paperwork, documents and computer-based information
- Supporting and assisting human resources programs (benefits, pay, etc.) administration and interpretation to ensure policies and procedures are handled in a consistent and timely manner
- Accurately diagnosing organizational issues, developing solutions, assisting with payroll, recruiting, and employee relations
- Paying Professional Tax online, TDS filling, Individual income tax online filling, preparing Form16 for employees
- Receiving and transferring phone calls
- Connecting international calls to the concern person
- Virtual meeting setup's (Zoom, Google meet, Webex & Team's)
- Webinar setup's
- General enquiry calls (Personal and Official)
- Maintenance of Inwards / Outward courier register (Official Couriers)
- International courier via Blue dart
- Personal Couriers enquiry – DTDC, Blue Dart, FedEx etc.
- Receiving Visitors / Client Meeting Requests, Calendar management (Official & Personal), Leave, Late coming, Meeting Schedules, Reminders, Events / Workshops, RSVP / Registration
- Conference Rooms Availability / Management (Conference Room 1, 2 & 3)
- Travel Arrangements (Official and Personal) for International and Domestic Air Ticketing, Cancellation and Re-Scheduling, Tele check-in and Web check-in, Visa, Train Tickets / Tatkal bookings, Foreign Exchange, Cab Booking
- Local Taxi booking – Easy Cabs, Meru Cabs, Cell Cabs and Call Taxi
- Accommodation arrangements (Official and Personal) for Multiple Locations (Mumbai, New Delhi, Bangalore, Chennai, Hyderabad, Kolkatta, Pune and Jaipur)
- Hotel Reservation and Service Apartment booking
- WebEx – Audio Conference Providing participant and leader PIN
- Recruitment / Internship - Providing stationery for New Associates and Interns
- Tele Service - New Phone Connection - Fixed lines, Shifting Phone (Extensions)
- Procurement of Telephone Instruments
- Annual Firm Retreat organization
- Procurements - Stationery, Toner, Newspaper / Magazine, House Keeping Materials
- Pantry Items management - Tea / Coffee / Green Tea / Lemon Tea / Water Bottles
- Printing of Stationery
- House Keeping Management including Repairs & Maintenance, AC, Furniture's & Fixture, Telephones, Projector, Screen, Electrician, Plumbing & Daksh account assistance
- Handling the AMC annual renewal for UPS, EPBX & AC's
Samvad responsibilities at Samvad Partners Bangalore (2025-04 – Present)
