Madasu Viharika

Senior HR Operations & US Payroll Specialist with 5+ years of experience managing end-to-end US payroll, HR operations, and employee onboarding for US staffing environments. Proven expertise in ADP Workforce Now, payroll processing, timesheets, compliance with state sick leave laws, E-Verify, and benefits administration. Adept at collaborating with cross-functional teams, resolving payroll discrepancies, and improving operational efficiency.

Seeking growth-oriented roles with opportunities to lead, optimize processes, and drive compliance excellence. Open to day-shift HR operations / payroll roles with a focus on process, compliance, and systems.

Senior HR Operation & US Payroll Specialist at Rail Infotech Pvt Ltd (2025-09 – Present)

• Managed end-to-end US payroll processing, ensuring accurate and timely payroll for employees and consultants in compliance with federal and state regulations.
• Oversaw timesheet validation, payroll imports, and reconciliations, proactively identifying and resolving discrepancies prior to payroll finalization.
• Administered multi-state payroll compliance, including tracking and application of state and local sick leave, PTO, and wage regulations.
• Acted as the primary point of contact for payroll escalations, resolving employee and vendor payroll issues with a high level of accuracy and confidentiality.
• Handled new hire onboarding processes, including collection, verification, and maintenance of onboarding documentation.
• Updated and managed E-Verify cases for new hires to ensure compliance with US employment eligibility requirements.
• Created and maintained payroll import files for ADP, ensuring data accuracy and smooth payroll execution.
• Maintained employee data in HR and payroll systems, ensuring 100% data integrity and confidentiality.
• Tracked and administered Vacation, PTO, and State Sick Leave balances in accordance with state-specific labor laws.
• Monitored compliance with state sick leave policies across multiple US states and updated records accordingly.
• Coordinated with internal teams to address payroll and onboarding queries, providing timely resolution and support.
• Assisted in generating payroll and HR reports for internal review and audits.

HR Executive at Wenable Technologies Pvt Ltd (2021-08 – 2025-08)

Worked as a HR Sr. Executive for US based company around 4 years.

• Oversaw payroll processing, ensuring accurate payments while adhering to strict deadlines for submission.
• Facilitated open communication channels between employees and management to promote a positive workplace culture.
• Streamlined HR processes by implementing efficient workflows and reducing paperwork.
• Implemented successful training programs, enhancing employee skills and productivity levels across the organization.
• Working closely with hiring manager to stay informed of their hiring needs within finding the right candidate to fill the requisition.
• Posting requirements in several media job sites like Naukri, LinkedIn, Etc...
• Evaluating applicants by discussing job requirements and by running the internal background verification, employment verification, and reference checks.
• Process multi-state payroll for 300+ employees ensuring accuracy and compliance with federal, state, and local laws.
• Sourcing candidates on a daily basis, determine applicant's qualifications by comparing qualifications to job requirements.
• Schedule candidates for interviews, follow-up on feedbacks from the hiring manager and analyzing responses.
• Assisting New hires with Onboarding processing/Paperwork & training.
• Maintain payroll records and generate reports for audits and financial analysis.
• Involving in Attendance Posting Systems and informing to Hiring manager about their pay processing.
• Keeping Track of PTO, Leave Encashment, Bonus and Salary Hikes.
• Working on US & Indian Payroll standards.
• For US payroll, need to work on collecting timesheets for our W2 candidates and 1099 candidates.
• Verifying the received timesheets by client timesheets and processing for payroll.
• Involving with H1B Processing with Immigration Team.
• Involve in doing I-9 Verification for our US W2 Payroll Candidates.
• Calculating the paid Vacation, Sick leaves based on the state they lived and paid accordingly.

Talent Acquisition at Artifint Technologies Pvt Ltd (2020-08 – 2021-08)

Dynamic and result-oriented individual around 1.0 years of US Recruiting experience.

• Sourcing the candidates based on our Direct client Requirements and screening them for our requirements.
• Experience working in job boards like Dice, Monster, Tech Fetch, Career Builder, Indeed, Google Groups, Recruiter network, LinkedIn etc.
• Negotiating the rate part based on their skills and performance.
• Have good knowledge of VISA classification and TAX Terms (W2/ Corp to Corp/ 1099).
• Provides complete support to our candidates until they get placed in a company.
• Provides contract-based Jobs, as soon as the job ends will place in new project.
• Scheduling interviews of our US consultants, helping to place in a project.
• Working with MS-Office like Execl, Word, Power Point, Zimbra, Portals.
• Communication with people for Interview support.
• Communicating with consultant and providing best support team and Orientation.
• Involving into Pay terms and Payroll part.

Associate - BEO at Spandana Sphoorty Financial Limited (2020-01 – 2020-07)

Worked as Associate Back End Operations for 6 months

• Supported back-end operations related to microfinance loan processing and customer account management.
• Verified and validated loan application documents, KYC details, and customer records for accuracy and completeness
• Maintained proper documentation and records for internal and external audits.
• Met daily targets and SLAs while managing high-volume transactional work.

Bachelor of Technology in Electronics and Communications Engineering – Balaji Institute of Technology and Science (2019-05)

Intermediate in MPC – Padmavathi Junior College for Women (2015-04)

SSC – Ekashila E-Techno School (2013-05)