Madhusudan Panda

Experienced Personal Assistant with 14 years of supporting executives and senior management. Specializes in schedule management, meeting coordination, and handling confidential information to optimize administrative processes. Committed to enhancing organizational efficiency and communication within a fast-paced environment.

Personal Assistant to the Director (Operation & Maintenance) - Ferro Alloys Corporation Ltd - Bhadrak, Odisha

(2018-07-09)

A Subsidiary of Vedanta Ltd.

• Reported directly to the Director of Operations and Maintenance, facilitating communication and operational updates.
• Manage confidential information, draft reports, and maintain office correspondence, statutory records and all other file formats.
• Organized and coordinated meetings, conferences, and travel arrangements.
• Managed office logistics and oversaw office layout and equipment maintenance to optimize efficiency.
• Created and managed material requisition in SAP to ensure timely allocation of resources and availability of office equipment for official needs.
• Managed end-to-end vendor bill processing in SAP, ensuring accuracy, compliance, and timely approvals.
• Conducted annual appraisals, established performance metrics (KPIs), and promoted a high-morale, accountable work culture.
• Address employee grievances and ensure smooth relations with labor unions or workers' committees.

PA to Principal - Raajdhani Engineering College - Bhubaneswar, Odisha

(2012-06-01 - 2018-08-31)

• Handled incoming and outgoing correspondence for the Principal, drafting replies promptly.
• Managed incoming and outgoing correspondence for the Principal, drafting timely replies to enhance communication flow.
• Manage all administrative activities with precision and discretion, including drafting official letters, preparing student-related communications, and maintaining updated staff records.
• Ensure that all documentation and staff information are handled with the highest level of confidentiality and integrity, safeguarding sensitive institutional data.
• Acted as a vital link between the Principal, teaching staff, students, parents, and the broader community.
• Track and manage parent complaints or concerns, ensuring the Principal receives the information needed to resolve them swiftly.
• Prepare official communication including working papers, reports, memoranda, notices, policies, and procedures on all matters relating to the college, staff, and students.
• Facilitated communication between the Principal and various stakeholders including staff, students, and parents.
• Monitored and addressed parent complaints or concerns, ensuring the Principal received critical information for prompt resolution.
• Demonstrated skill in managing multiple tasks simultaneously with efficiency and accuracy.
• Managed workload effectively under pressure, maintaining focus and meeting deadlines.
• Strong skills in record management, ensuring information is stored and maintained accurately for easy retrieval and compliance.

MBA - HR & IT - Swami Vivekanand Subharti University (2022) Meerut, U.P

MA - Sociology - Chaudhary Charan Singh University (2019) Meerut, U.P

PGDCA - National Trust of Education & Management (2011) Bhubaneswar, Odisha

Bachelor of Arts - Sociology - Utkal University (2009) Odisha

Intermediate of Arts - Council of Higher Secondary Education (2006) Odisha

HSC - Board of Secondary Education (2004) Odisha