Sr. Manager Administration - Daiki Axis Environment Pvt Ltd
(2022-04)
Comprehensive administrative operations encompassing office management, guest houses, factory facilities, security, and maintenance.
- Maintain full compliance with all statutory, regulatory, and company standards.
- Represent the Company at Police Station, Court, Hotels, Embassies, MCGM, Government Agencies & other significant Departments.
- Successfully complete internal and external ISO audits every year.
- Scheduling the health checkup camp, fire safety drill and first-aid training for all.
- Coordinate with Project team to facilitate and organize administration startup activities.
- Establishing connects with Real Estate/Facility Management Company in order to start new office/factory.
- Follow company policy and procedure with respect to the procurement of all materials and supplies.
- Effectively managing inventory and scrap across all factories and offices.
- Maintain MIS and payment logging tracking system.
- Oversee maintenance and facility management of all office and factory assets, including furniture, fixtures, and equipment, while managing AMC and SLA contracts.
- Implement a systematic process for the periodic renewal of all driving licenses, vehicle insurance, and lease contracts for all company-owned or rented vehicles, in strict accordance with company policy.
- Take charge of services like company SIM cards, mobile phones, landline phone services (new connections, breakdown).
- Maintain Health, Safety, and Environmental (HSE) compliance within the factory and office environments.
- Supervise the duties of the security, housekeeping, drivers, canteen boy, gardener and cook.
- Manage travel desk arrangements for the MD, Directors, Japanese Team, Employees, Guests, Consultants and Client including international/domestic flight bookings, visa processing, FRRO compliance, and hotel/vehicle bookings.
- Coordinate with all departments for logistics support as and when required.
- Expertise in handling all administrative operation involving monthly and yearly budgeting, procurement, vendor development & material supply.
- Directed all company events, conferences, and employee engagement activities, ensuring seamless execution from planning to completion.
- Maintain procurement records and ensure timely delivery of goods and services.
- Prepare and process purchase orders and related documentation in compliance with company policies and procedures.
- Coordinate supplier deliveries to ensure timely receipt of all items.
- Ensures knowledge of executive staff movements in and out of the organization.
- Oversee procurement of office/factory supplies, inventory, and utility vendor management (internet, telephone).
- Oversee day-to-day office operations and provide comprehensive administrative support.
- Operating the canteen within the specified budget.
Assistant Manager Administration - Jyoti Plastic Works Pvt Ltd
(2013-12 - 2022-02)
- Proven abilities in the ensuring appropriate admin of the corporate office.
- Liaisoning with Government bodies, agreement making and signing work SLA.
- Looking after AMC contract with the vendors.
- Taking care of Directors official and personal work for office and resident including court matter.
- Ensuring smooth functioning of telecommunication infrastructure, Sim cards, Mobile Phones, Data card.
- Ensure timely submission of MIS reports and renewal of insurance policy of cars and cars service maintenance.
- Expertise in handling all administrative operation involving budgeting, procurement, Vendor development material supply.
- A team player and a leader with exemplary, analytical and problem-solving skill.
- Also look after the security, peon, housekeeping, drivers and reception duties.
- Scheduled health checkup camp, fire safety drill and first-aid training for everyone.
- Also deal with Visa processing, flight booking, hotel and car booking for Director, Employees & others.
- Controlling and coordinating vendors for cost-effective operational execution.
- Also manage the infrastructure developments for both Jyoti Plastic and the Director residents.
Operations Officer (HR - Admin) - NIVEA India Pvt Ltd
(2011-04 - 2013-08)
- Proven abilities in the ensuring appropriate admin of the corporate office.
- Liaisoning with Government bodies, agreement making and signing work SLA.
- Managing the Cafeteria and guest house.
- Ensuring smooth functioning of telecommunication infrastructure.
- Arrange Stationery, Gifts, Awards, mobile, Internet & telephone bills etc, oversee and provide general administrative and clerical support.
- Ensure timely submission of MIS reports.
- Arrange and manage all company events, conferences, employee engagement.
- Expertise in handling all administrative operation involving budgeting, procurement, Vendor development & Material supply.
- Also look after the security & Housekeeping arrangement.
- Scheduled health checkup camp, fire safety drill and first-aid training for the team.
- Also deal with night escorting of staff Air booking, hotel and cab booking.
- Also manage the infrastructure developments at Nivea India.
Admin Officer - CitiFinancial Consumer Finance India Pvt Ltd
(2007-10 - 2011-03)
- Proven abilities in the ensuring appropriate admin of the multiple offices.
- Supervise the office security arrangements, Housekeeping & Maintenance by determining work & schedule.
- Manage maintenance activities of multiple office properties such as Networking Systems (Computers/Printer/Xerox machine) Water Purifier, Fire extinguisher, TV / Music systems / LCD / Slide projector, electrical fittings /fixtures, AC.
- Liaisoning work, agreement making and signing work with landlord SLA.
- Expertise in handling all administrative operation involving budgeting, procurement, Vendor development and Material supply in West Region.
- Manage vendors, involve in negotiations and ensure the services are rendered within the timeline.
- Maintain documents related to vendors / contract/ payment.
- Scheduling fire safety and first-aid training for the team at all branch office.
- Managing the Cafeteria and guest house.
- Ensuring smooth functioning of telecommunication infrastructure.
- Ensure timely submission of MIS reports.
- Controlling and coordinate vendor for cost effective execution of operation.
- Also deal with night escorting of staff Air booking, Hotel and car booking for any movement of the management.
- Also manage the infrastructure developments at CitiFinancial branch in west region.
Admin Assistant - POT POURRI (Melting Moments) world cuisine hotel
(2004-06 - 2007-09)
- To prepare Expense sheet & close cash on daily basis.
- To prepare food cost report on fortnightly & monthly basis.
- Proven abilities in the ensuring appropriate admin of the office.
- Liaisoning work related with all the government bodies.
- Arranging the fire fitted drill and first aid for the subordinates.
- Also looked after all kind of repair work.
- Updating all the Invoices in the system, making vendor payments.
- Maintain Attendance sheet of all employees.
- Updation of salary DD MIS circulated by Payroll unit.
- To prepare Cash/ Cheque deposits into Banks.
- Maintain Petty cash and processing the monthly salary.
