Executive Assistant cum HR Manager - FUTURA SSL PVT. Ltd - Chennai
(2024-01)
- Following up with respective department HOD's to submit the MIS details such as Sales analysis, salesperson report (Sales Done) yearly and quarterly, outstanding report, collection Report
- Organizing and managing the employer's schedule, including setting up meetings, appointments, and reminders
- Coordinating with internal and external parties to ensure a smooth flow of the employer's day
- Handling and prioritizing email correspondence, drafting and responding to messages on behalf of the employer, and managing phone calls
- Screening and filtering communications to reduce distractions
- Booking flights, accommodations, transportation, and other travel-related logistics for both business and personal trips
- Coordinating complex itineraries and ensuring that all travel arrangements run smoothly
- Managing documents, files, and records, both physical and digital
- Organizing, filing, and retrieving important documents such as credit notes, debit notes, Expenses, salesman Claim sheet, Sales report, collection report, Dealer/Channel Partners Agreements, Security Cheques
- Assisting in preparing materials for meetings, taking minutes during meetings, and ensuring that the employer is well-prepared for any engagements
- Having records of all sales data, Salesperson Analysis data, Collections, Outstanding data, Collection analysis, Sourcing project data, Agreements data
- Drafting and proofreading business letters, memos, reports, and other documents
- Sourcing Competitor projections, Exhibition Arrangements, Dealer & Channel partner searching through Online site, Facebook, Instagram, Linked In
- Conducting research on various topics, such as industry trends, competitors, travel destinations, and other areas of interest to the employer
- Maintaining a high level of discretion and confidentiality regarding the employer's personal and professional matters
- Keeping track of expenses, processing reimbursements, and maintaining financial records
- Preparing follow-up list and updating the Management on the actual progress against the schedules
- Getting Agreements signed with necessary security cheques if time period lapses or validity over
- Managing resources, such as staff, various machines and equipment required for household operations, household finances, the various materials required for operations, time, and the required expertise for all household operations and services
- Organizing and coordinating events, whether they are professional meetings, conferences, or personal gatherings
- Using office software and tools such as word processing, spreadsheet, and presentation software
- Using Maxx (ERP) to access all reports from sales, proforma, reports, ledgers
- Using excel, word and other tools as such requirements arise
- Being flexible and able to handle unexpected tasks or changes in priorities
- Assisting with personal tasks such as shopping, making reservations, and managing household matter and handling team hindrances
- Recruiting
- Managing employee relations
- Administering payroll
- Managing compensation and benefits packages
- Handling disciplinary needs
- Supporting employee development
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