Executive Assistant/Group Secretary - Hindustan Unilever Limited
(2025-10)
- Email drafting, follow ups for payments, fixing up head's appointments, meeting rooms booking
- Manage travel and where required calendars for B&W, PC and Digital legal heads
- Assisting the B&W, PC and Digital legal teams on any administrative, event related activities & filing
- Support with notarization and other support work instructed by above mentioned teams
- Managing stakeholders' calendars and team travel arrangements & reimbursement
- Facilitating all spend-related activities for brands in compliance with Unilever contracts
- Managing end-to-end spend processes such as purchase requisitions, purchase order, legal vendor creation, supplier and customer contracts, invoicing and payments
- Vendor management-coordinating with vendors for onboarding, unblocking and query resolution & invoice payments
- Support with presentations, budget management and tracking and excel related calculations and tracking
Executive Assistant To Director - Coastal Marine Construction And Engineering Limited - Andheri
(2023-09 - 2025-02)
- Preparing, updating & managing calendar for meeting
- Sending meeting invites for virtual meeting
- Capture follow up instructions from meetings, discussions, emails and action follow up
- Follow up from teams regarding project update and daily payment follow up
- Formatting documents & excel sheet
- Co-ordination with internal department as well with clients for meetings
- Maintain follow up task list
- Update on outcome of follow up and closure
- Searching for flight tickets & flight options and booking the same
- Getting done online web check in & boarding pass
- Hotel options as per meeting suitable locations and booking the same
- Credit card statements and payments, Expense claims and reimbursements
- Track property rent receipts and track refunds on bookings/expenses
- Emails Handling (drafting mails and letters)
- Daily Follow up for outstanding payments
- Assisting with the entire business trip like Visa process, flight booking and hotel reservations
- All kind of registration for conferences
- Assisting executives in preparing report in excel and powerpoint
- Processing for invoice payments and reimbursement of credit cards
- Scheduling meetings with clients for ICIS conference (Virtual or face to face)
Executive Assistant To Director - Metalscrap Recycling Pvt. Ltd. - Andheri
(2021-03 - 2022-06)
- Sort and prioritize emails and respond to same
- Dealing with email queries and enquiries
- Letter drafting
- Follow up for payment and coordination with clients
- Maintain all important files and records
- Act as the point of contact among executives, employees, clients and other external partners
- Manage executives calendar and set up meetings
- Make travel and accommodation arrangements
- Format information for internal and external communication – memos, emails, presentation reports
- Rack daily expenses and prepare weekly, monthly, quarterly reports
Web Marketing Cum Executive Assistant To Director - Asian Adores - Andheri
(2016-12 - 2019-08)
- Letter drafting and sending quotes to enquiries received from Indiamart and Alibaba
- To do product promotion on e-commerce websites like Alibaba, Indiamart
- To bring in enquiries by doing proper promotion and listing on B2B websites
- To keep track and respond to inquiries and key performance indicators
- To increase the visibility of products on B2B portals
- Sending reminders to clients and prospective customers
- To fulfill daily key result area activity
Executive Assistant To Director - Arkin Institute - Andheri
(2014 - 2015)
- Checking mails, sorting and reply to students/parents on course related queries
- Co-coordinating between teachers and students/parents for class timings
- Follow up for fees
- Daily updating excel sheet of students attendance
- Petty cash handling
