Prasenjit Gupta

Multi Skilled with rich experience of 22 years in maintaining Office Administration, Facility & HR Management.

Senior Executive – Administration - Wood India Engineering & Projects Private Limited (under the payroll of Taurus Contractors Pvt. Ltd.) - New Town, Rajarhat - 700156

(2023-07-05)

• Hotel & Guest House Booking for Guests travelling to Kolkata and for the new joinees.
• Hotel booking - Employees travelling to other locations.
• Hotel booking - Recruitment drive in other locations.
• Cab booking for Guests travelling to Kolkata & other local/outstation requirements.
• Lunch / Refreshment arrangements for Guests
• Periodic physical verification of cars on duty through proper check list for safety & security of staffs.
• Lunch Coupon distribution to employees and prepare monthly report for payroll deduction...
• Management of Security & House-keeping operations at Office.
• Managing Employee Health Safety & Security Environment at Office.
• Arranging Moc Evacuation drills in coordination with Building Management to make the employees and all staffs aware how to deal with emergency situations.
• Managing Sustainability campaign, making office SUP free, food waste reduction, energy saving etc.
• Managing EHS & Facility Management checklists & Audit preparation.
• AMC, PR, Agreement management related to FM services & procurement.
• Office Administration – Office upkeeping, Cafeteria Operations etc.
• Arranging Visitor entry pass / appointment for entering into the building premises.
• Coordination with Building Management Team for support & corrective actions.
• Timely processing of Monthly invoices & MIS Reports / Trackers related to FM Services.
• Handling of Vendor Management & taking care of Supplier onboarding documentation.
• Management of Petty Cash for Admin department and Admin Procurèrent.
• Supplier onboarding documentation.
• Meeting with Contractors & maintaining NOM records.
• Monitoring Employee shifting to Workstations on floors.
• Monitoring Office Equipment Maintenance / PPM.
• Access Card Activation / Deactivation during employee joining and exit and sending ERR reports.
• Managing periodical preventive maintenance of safety equipmemnts like Fire extinguishers, Fire Sniper System (Resguardo), Fire Suppression System (NOVEC), VESDA, RODENT, WLD, Online UPS, PAC. VRV AC, Split AC units, PA System etc.
• Daily office visit & corrective actions

Facilities & Admin Executive - Quess Corp Limited (deputed at ATC Telecom Infrastructure Private Limited) - Sec-V, Salt Lake, Kolkata - 700091

(2016-01-20 - 2023-06-30)

• Supporting HR & Admin Lead in all aspects of HR & Admin areas.
• Accommodation and transport management for Guests and clients.
• Periodic physical verification of cars on duty through proper check list for safety & security of staffs.
• Filing of Compliance Dashboards for HR & Admin.
• Management of Security & House-keeping operations at Office.
• Managing EHS & Facility Management checklists & Audit preparation.
• Office Administration – Office upkeeping, Cafeteria Operations etc.
• Timely processing of Monthly invoices.
• Handling of Vendor Management Admin Procurement.
• Raising of PR IN Oracle
• Management of Petty Cash for Admin department and Admin Procurèrent.
• Managing documentation on Employee joining & release.
• Sending Payroll inputs & Associate Attendance to Corporate.
• Organizing logistics at the Meeting & Conferences.
• Managing all General HR & Admin related MIS.
• Coordinating Interviews for new joinees & exit formalities
• Arranging logistics at the Training for employees.
• Site Folder Documentation – Compiling, Reconciliation & upload in the system (Tarantula).

Senior Executive - Administration - Serco Global Services - Abdalpur, Badu Road, Madhyamgram

(2012-12 - 2016-01)

Serco Global Services is a leading global Business Process Outsourcing Provider supporting multinational clients with over 50,000 employees in 99 delivery centers across US, UK, Europe, India, the Philippines, Australia, Middle East & Africa.

• Management of all General Administration areas as the Site Leader.
• Accommodation and transport management for Guests and clients, transport for employees in shits.
• Periodic physical verification of cars on duty through proper check list for safety & security of staffs.
• Proper rostering of daily transport requirements ensuring & implementing cost saving measures.
• Management of Security & House-keeping operations at Office.
• Supporting Admin Manager in preparing annual transport budget.
• Office Administration – Office up keeping Cafeteria Operations etc.
• Timely processing of Monthly invoices.
• Handling of Vendor Management.
• Management of Petty Cash for Admin department and Admin Procurement.
• Allocation of stationery to office staffs.
• Plan & execute Business Continuity plan (BCP) as per requirement.
• Worked with all General Admin Cost related MIS.

Senior Executive - Administration - Foster Wheeler India Private Limited - DLF, New Town

(2008-06 - 2012-05)

Foster Wheeler is a multinational company with Engineering and construction services in Oil Refineries, well established in India, South Africa, New Jersey, USA & in Reading, UK. In India Foster Wheeler have 3 locations, one each in Chennai, Gurgaon and Paradip. Adept in handling daily activities in co-ordination with departments for smooth support to business operations.

• Daily transport, airport transfers for guests, clients & expatriates.
• Manage general admin affairs like Cafeteria Management, pantry & house keeping services.
• Coordination with departments for workstation allocation.
• Coordination with departments for asset movements related to project requirement.
• Management of keys related to pedestals & storages.
• Employee daily transport, airport transfers, hotel reservations, guest house accommodation.
• Periodic physical verification of cars on duty through proper check list for safety & security of staffs.
• Arrangement of lunch for guests, clients & expatriates.
• Maintaining records for floor wise assets and for all the assets & in the Company guest house.
• Timely processing of Monthly invoices.
• Renewal of the lease deed & agreements related to guest house, transport services.
• Preparing monthly MIS on car hire & guest house consumption.
• Timely distribution of Sodexo pass & monthly report to Payroll.
• Management of Petty Cash for Admin department with looking after Admin procurements.
• Allocation of stationery to office staffs.
• Supporting Departmen

Science Graduate