Rajesh Sharma

I am a highly dynamic & effervescent professional with more than 28 years of experience in secretarial and administration operations. In addition to the assigned work I have also handled various projects pertaining to business operations. I have experience of working across verticals & across industries and with people from different geographies (foreign expats) and diverse background

Manager – Director’s Office at BIBA Apparels Private Limited (2008-08 – Present)

Responsible for providing end to end administrative, secretarial and operational support to the MD on daily basis

• Administrative Support: Fixing up meetings for MD with employees/external partners/vendors/Govt. bodies
• Proactively predict when schedules are likely to change and make adjustments where necessary & ensure all participants are fully informed of all changes.
• Have up-to-date calendars to ensure effective daily schedules of the reporting managers
• Remind MD about various appointments/events to ensure attendance
• Complete coordination with Senior Officials and Head of Departments reporting to the MD
• Follow up with various departments on assignments & deadlines that need to be met
• Liaising with clients, suppliers and other staff
• Calendar Management: Fully own the daily calendar coordination, plan appointments and events, manage phone calls and emails from the partners/employees
• Organizing and maintaining MD’s diaries, making appointments and coordinating Board Meetings
• Travel Management: Make travel arrangements including tickets, accommodation, local commuting, co-ordinate travel itineraries, arrange visas and other travel documentations
• Provide detailed travel itineraries (as required) and ensuring that relevant business material pertaining to each trip is collated and presented well ahead of time
• Support any mishaps during the travel around ticketing or stays or cab bookings and manage any last minute change in plan by offering alternate options
• Communication Management:
• Take notes or dictation at meetings and provide general assistance during presentations
• Recording Information and transcribing, storing, or maintaining information in written or electronic/magnetic form on MD’s behalf
• Dealing with incoming email and post, often corresponding on behalf of MD
• Composing and preparing correspondence on behalf of MD as and when required and as guided.
• Create/amend PowerPoint presentation decks/reports for partner presentations and/or internal meetings
• Events and meeting management in terms of creating list of attendees, sending invites with the agenda, booking of venue, VC arrangements, arranging for refreshments, capturing meeting minutes and disseminating meeting minutes to the participants
• Handling routine customized correspondence independently, executing necessary financial transactions and filing records for the same e.g. expense reporting, processing payments, etc.
• Handling MD’s personal-cum-confidential information and financial transactions adroitly and efficiently
• Assist with maintenance of enquiry from various partners, media, vendors and divert the queries to the right person in the company
• Devising and maintaining office systems, including data management and filing and maintaining MIS reports
• Collating reports and documents for weekly and monthly meetings as and when instructed and coordinate with different teams to ensure deliverable due to the MD reaches him on time.
• Co-coordinating with Production & Sourcing team to ensure timely deliveries of production across categories

Secretary to CEO / President US Operations at M/s Parmani Group (2005-11 – 2008-06)

Personal Assistant to Managing Director at M/s Richa Group of Industries (1997-05 – 2005-11)

Personal Assistant to Chairman & MD at M/s Haryana Telecom Ltd (Jv – Cdc, Uk; Siemens, Austria) (1995-10 – 1997-05)

PA to Chairman & Managing Director at M/s Lakshmi Precision Screws Ltd. (1993-12 – 1995-10)

Secretary to Managing Director at M/s Reva Eng. Industries Ltd. (1984-03 – 1993-11)

Bachelor of Arts (B.A) – University Of Delhi (1986)