Ramya

Qualified Company Secretary with 10 years of experience in corporate governance, SEBI/RBI/ FEMA/ROC compliance, board meeting management, and regulatory reporting. Skilled in maintaining statutory records, drafting resolutions, and ensuring adherence to legal frameworks.

Company Secretary at SFI Financial Services Private Limited (2026-01 – Present)

The Companies Act 1956, The Companies Act, 2013 and rules & regulations there under.

• Drafting of Agenda, Minutes and other documents resolutions for various purposes, drafting of notice to call Board Meeting, General Meeting and also prepared minutes of meetings of Board of Directors, its Committees and Members, maintenance of statutory register for the client companies
• Maintenance of Statutory Registers as per Companies Act, 2013
• Handling of all RoC Compliances under the Companies Act, 2013
• Dematerialization of Debentures
• Handling Compliances under RBI

Practicing Company Secretary, Sole Proprietor at RAMYA & ASSOCIATES - LEGAL & SECRETARIAL (2014-09 – 2025-11)

Core Services Offered: The Companies Act 1956, The Companies Act, 2013 and rules & regulations there under.

• Incorporation of the Company including joint Ventures, Subsidiaries, Public and Private companies
• Drafting of Agenda, Minutes and other documents resolutions for various purposes, drafting of notice to call Board Meeting, General Meeting and also prepared minutes of meetings of Board of Directors, its Committees and Members, maintenance of statutory register for the client companies
• Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
• Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
• Maintenance of Statutory Registers as per Companies Act, 2013
• Handling of all RoC Compliances under the Companies Act, 2013
• Preparation of annual reports and returns of the organization
• Handling the compliance under Income Tax act, FEMA, RBI and SEBI
• Ensuring the company complies with all applicable laws, regulations and guidelines as per Companies Act and SEBI regulations
• Drafting and vetting of legal documents including MOU, agreement, contracts, undertakings under commercial laws, IPR and Corporate laws

Company Secretary at Odyssey Technologies Limited (2011-05 – 2014-05)

• Responsible for all the compliance under the Listing Agreement and SEBI compliances and returns
• Drafting and vetting of Loan Documents, Agreements and Contracts
• Compliance under Intellectual Property Act and its provisions, Copyrights and Trade Marks includes application, appearance and filings
• Preparation of agendas and papers for board meetings, committees, and Annual General Meetings (AGMs) and follow up on action points
• Convene and service AGM(s), EGM(s), Board Meeting(s), take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments
• Overseeing all secretarial functions, including the maintenance of statutory registers, fillings and records with regulatory authorities; Handling of all RoC Compliances under the Companies Act, 2013
• Preparation of annual reports and returns of the organization, XBRL Annual Filing
• Other Event Base work such as Change of name of the Company, Conversion of Company, Significant Beneficial Owner report, Notice to Members seeking Information, Change/Increase in Paid-Up Share Capital, Increase in Authorized Share Capital, Shifting of Registered Office, Preparation of Certified True Copy of Resolution, Appointment of Director, Regularization of Additional Director, Appointment of Auditor, Transfer/ Transmission of Shares, Preparation of Digital Signature Certificate, Creation/ Modification/ Satisfaction of Charge

Executive Secretarial at Tatia Global Venture Limited (2010-04 – 2010-11)

• Preparing disclosures under clause 35, 41, 43, 47, 49 & 55A and SEBI 8(3) on quarterly and yearly basis
• Handled all aspects of Investor Department i.e. Share Transfer, Demat, Remat and investors grievance redressal
• Timely compliance with Stock Exchanges/ SEBI/ Registrar of Companies/ Company Law Board to ensure transparency in company's activities
• Preparation of Reports / Applications on occurrence basis (e.g. compounding, 212 (8), revocation of questionnaire, and other replies to the circular issued by the regulatory authorities.)

Trainee - Secretarial at Lakshmi Subramanian and Associates (2008-11 – 2010-04)

• Statutory Compliance with Company Law Board, Registrar of Companies, SEBI and Stock Exchanges
• Assisted in the preparation of a scheme of amalgamation
• Preparation of Annual Report and Annual Return various Forms and Returns which needs to be filed on event basis
• Handling all tasks related to conducting of Board / Committee / General Meetings and preparation of Minutes and Agendas'
• Handling the Loan Documentation and Preparation and Filing of Creation/Modification of Charges
• Incorporation of Companies
• Winding up of Companies and Striking of name u/s. 560 of the Companies Act, 1956
• Preparation of Secretarial Compliance Certificate
• Preparation of Petitions for compounding of offences
• Inspection of documents and preparation of Search Reports
• Due Diligence
• Central Government's approval on matters relating to appointment / payment of remuneration to the Working Directors, contracts / arrangements with private companies
• Investors' Servicing Activities – Transfer / Transmission / Transposition of Shares, Issue of Duplicate Share Certificates, Redressal of investors' grievances, Redressal of complaints received from Stock Exchanges / SEBI and other Statutory Authorities
• Handling Listed Companies under SEBI Rules and Regulations
• Preparation of Secretarial Audit Report/Transfer Compliance Certificate
• Maintenance of Statutory Registers

A.C.S. in Company Secretaries – Institute of Company Secretaries of India (ICSI) (2011)

LL.B. in Law – SV University, Chittur (2013)

M.S.W. in Social Work – Bharathiar University Coimbatore (2005 – 2007)

B.A. in Economics – Periyar University, Salem (2003 – 2005)