Reena Phiip1

Experienced Administrative Professional with 20 years of service in the Indian Air Force (IAF), with strong expertise in administrative operations, office management, coordination, and liaison functions, currently working as Senior Executive in Fire Department at Medanta Hospital Gurugram. Skilled in handling personnel administration, records management, documentation control, correspondence, and compliance with defence protocols and standard procedures. Proven ability to manage multiple responsibilities, coordinate across departments, and ensure smooth execution of daily administrative activities.

Adept in inter-departmental liaisoning, data management, reporting, and resource planning to support efficient and organized operations. Recognized for maintaining accuracy, confidentiality, and discipline while delivering results in fast-paced, high-pressure environments.

Senior Executive in Fire Department at Medanta Hospital Gurugram (2025-12 – Present)

Working as a Senior Executive in the Fire Department at Medanta Hospital, responsible for ensuring fire safety, emergency preparedness, and compliance with hospital safety standards in a high-risk healthcare environment.

Administration (Defence Infrastructure Management from Planning to Execution) at Indian Air Force (2005-03 – 2025-03)

• Successfully managed manpower, resources, logistics, catering, mess, and accommodation during peacetime operations, military exercises, and crisis situations, ensuring operational readiness and continuity.
• Demonstrated expertise in evaluating requirements, planning, budgeting, and executing Defence Infrastructure Projects, including land management and optimal fund utilization, ensuring compliance with organizational objectives and judicial expenditure practices.
• Oversaw Commercial Shopping Complexes at multiple Air Force Stations through effective liaison; assisted in preparation of lease/rent agreements, rent collection, and allied charges, ensuring smooth operations and revenue management.
• Exhibited excellence in event planning and coordination, organizing high-level meetings, conferences, Air Force Day celebrations, sports championships, cultural events, and AFWWA programs, enhancing organizational engagement and morale.
• Managed staff development, motivation, mentoring, and training programs; provided guidance on workplace policies, disciplinary matters, and performance evaluation to ensure team effectiveness.
• Experienced in maintaining confidential personnel records and leveraging IAF HRIS platforms including e-Office, e-Filing, Online Leave Application (OLA), Database Services, Online Pay & Allowances, Leave Travel Claims, and Accommodation Portal.
• Coordinated employee grievances and workplace disputes, providing timely, professional, and constructive resolutions to maintain workforce harmony.
• Knowledgeable in government procurement (GeM), Office Contingency Grants (OCG), equipment stores management, and inventory control, ensuring compliance and operational efficiency.
• Hands-on experience in security audits, assessments, procurement, fire and safety management across multiple Air Force Stations and Command Headquarters, ensuring adherence to safety and operational protocols.

Equivalent graduation – Indian Air Force education society