Robin Fernandes

Administration and Accounts Executive with 5+ years of experience, seeking full-time administrative roles.

Administration and Accounts Executive at Suman HR Consultants (2020-01 – Present)

• On daily basis check / control over staff attendance / late comings / maintaining leave documents.
• Petty Cash Management, Local purchase against requisitions, housekeeping and control, AC, Electrical installations, Computer systems and CCTV maintenance.
• Accounts maintaining in Tally ERP.
• Accounting of all invoices / bills received from vendors / service providers, agencies and suppliers.
• Daily maintenance of Bank Statements and tallying the same on monthly basis.
• Maintaining Good relationship with creditors and arranging payments of credit bills.
• Day-to-day administration of routine jobs of the company as per the given Instructions by Managing Director / Proprietor.
• Maintaining books of accounts as per norms, preparations of annual budget, PRO jobs with Banks, BMC, POE, GST, Professional Tax, Income Tax, Provident Fund Dept., Labour Commissioner, and Board of Directors.
• Should keep smooth relationship with local area people (Surrounding Office and Branches).
• Prepare and submit statements required as per norms to the departments of BMC, POE, GST, Professional Tax, Provident Fund, Income tax and Banks, Insurance Companies and Company Register.
• Should maintain good relationship with consultants like service Tax, Income Tax, and Auditors.
• Prepare Employee salary sheet.
• Preparation of bank payment vouchers, accounting of cheques& issuing of cheques to vendors / service providers, agencies and suppliers.
• Raising of invoices / issuing receipts for payment to be received from clients & candidates.
• Accounting of receipt for remittance received from clients as well as cash receipt from candidates.
• Preparation of Bank Reconciliation Statement on Monthly basis.
• Accounting of cash payment & preparation of cash vouchers and reconciling the cash with the books of accounts.
• Accounting of Journal entries for all expenses, bank self-withdrawals, monthly payment etc.
• Maintaining Employees Personal Files and updating documents as and when required.
• Ticket & Visa documentation process.
• File documents in physical and digital records and ensure appropriate storage
• Manage the processes around documentation within the organisation
• Maintain confidentiality around sensitive documentation.
• Preparation of Invoices of Clients and follow-up with Clients for Payments.
• Preparation of Monthly MIS reports for the Management and submission of the same to the Managing Director / Proprietor.
• Close supervision of Staff at HO and Branches and providing inputs required for the same.
• Normally reporting to Managing Director.
• Any other Assignments given by the MD or as per requirement from time to time.
• Job Specification discussed in details with client.
• Hold team meeting to discuss requirement, plan campaign & allocate resources.
• Carefully constructs search string for finding candidates through portals / Database.
• Chosen best CV's from sourcing & advertising.
• Arrange Interview campaign.
• Preparing Advertisement Design of Recruitment Campaign using Canva and sharing on Social Media.
• After interview, provide candidate feedback within an acceptable timeframe to client.
• Get interview feedback by client.
• Assist with emigration clearance / Induction / Insurance.

Recruitment cum Processing Coordinator at Suman HR Consultants (2018-10 – 2019-12)

• Recruiting candidates for Oil & Gas companies in Middle East Countries.
• Handling Original passports & documents of the candidates.
• Calling candidates for the requirements given by the overseas clients & Checking the Availability of candidates.
• Shortlisting the candidates with the technical team & forwarding it to the Clients.
• Filling Emigration form online of ECR candidates, Uploading their original documents and submitting.
• Checking Emigration of ECR candidates. Completing the Emigration process.
• Follow-up with clients for Emigration process.
• Follow-up for Emigration training of ECR candidates.
• Scanning Original documents of the candidates.
• Set up, copy, scan and store documents
• Manage requests for documentation.
• Maintaining Passport database of all the candidates.
• Ticket & Visa documentation process.
• Scanning & Filling of Documents as per Index.
• Uploading the Scan Documents on the Server.
• Preparation of Final Documents for Hand Over to the candidate for Travelling

Bachelor of Science – Karnataka University (2014 – 2017)

HSC – Department of Pre-University Education (2012 – 2014)

SSLC – DKSEEB (2011 – 2012)