Sameer Pingle

Administration & Facilities Management professional with 8+ years of experience in managing end-to-end office operations and infrastructure. Expertise in facility management, vendor management, procurement, and asset lifecycle management. Proven ability to implement cost control measures and optimize administrative processes for operational efficiency.

Strong experience in travel management, logistics coordination, and executive support. Skilled in handling government liaison, statutory compliance, and external agency coordination. Proficient in workplace management, office setup, renovation, and infrastructure planning.

Experienced in budgeting, petty cash management, expense tracking, and MIS reporting. Adept at managing housekeeping, security, maintenance (HVAC, electrical, etc.), and overall facility operations. Strong coordination and communication skills with ability to manage multi-vendor and cross-functional teams.

Basic exposure to HR functions including onboarding, employee support.

Admin Manager at Avanti Exim Pte Ltd (2023-10 – Present)

• Manage day-to-day office administration and ensure smooth operational workflow.
• Oversee facility management, vendor coordination, and asset tracking.
• Maintain accurate records and documentation for administrative processes.
• Handle visa processing and documentation for employees.
• Manage purchase orders (PO) and coordinate with third-party staff/vendors.
• Administer petty cash, expense tracking, and bill reimbursements.
• Coordinate travel arrangements including bookings and itineraries.
• Monitor employee leave records and support attendance management.
• Plan and execute employee engagement activities and office events.

HR & Admin Executive at mPHATEK Systems (2022-07 – 2023-09)

• Managed end-to-end office administration including inventory, asset management, procurement, and record maintenance.
• Handled domestic & international travel arrangements, visa processing (UAE, South Africa), forex, and travel insurance.
• Led vendor management activities including sourcing, negotiation, and performance monitoring to ensure cost-effective operations.
• Oversaw facility management including housekeeping, security, maintenance (HVAC, electrical, plumbing), and AMC coordination.
• Executed employee onboarding, maintained employee records, and coordinated background verification (BGV) processes.
• Planned and managed employee engagement initiatives, corporate events, and large-scale functions (e.g., GITEX, festive celebrations).
• Managed petty cash, expense reports, vendor payments, and coordinated with accounts for billing and invoicing.
• Acted as a single point of contact for employees, managed executive calendars, meetings, and internal/external communications.

HR & Admin Executive at OmTech Electrical Solutions & Pvt Ltd (2018-03 – 2022-04)

• Managed end-to-end HR operations and administration for 200+ employees, including recruitment, onboarding, induction, and employee lifecycle management.
• Administered payroll processing (GreytHR), attendance, leave management, full & final settlements, and statutory compliance (PF, ESIC, PT).
• Handled domestic & international travel, reimbursements, and expense management.
• Led vendor and facility management including procurement, contract negotiation, housekeeping, security, maintenance (HVAC, electrical, etc.), and cost optimization.
• Executed employee engagement initiatives, corporate events, and acted as a single point of contact for employee relations and HR support.
• Oversaw general administration including asset management, record keeping, banking coordination, government liaison, and smooth office operations.

Senior Admin Manager at B-smart Pvt Ltd (2017-01 – 2017-06)

• Managed end-to-end administrative operations including housekeeping, security, canteen, stationery control, and workstation management.
• Coordinated vendor management activities including selection, negotiation, purchase orders, and payment processing.
• Supported onboarding and offboarding processes, ensuring timely allocation and recovery of assets and workplace setup.
• Managed travel arrangements, executive calendars, MIS reporting, and documentation for senior management.
• Liaised with external authorities (SEZ, MSEB, Fire Department) and coordinated compliance activities such as fire drills and inspections.
• Organized meetings, trainings, client visits, events, and handled facility requirements including VC/WebEx setup and infrastructure maintenance.

Admin & Infrastructure Executive at CholaMs General Ins & Co. Ltd. (2015-06 – 2016-12)

• Managed end-to-end general administration including inventory control, asset management, record keeping, procurement, and office operations.
• Coordinated vendor management activities including sourcing, negotiation, and procurement planning aligned with organizational needs.
• Oversaw facility management including housekeeping, security, and availability of office supplies, ensuring smooth day-to-day operations.
• Supervised maintenance activities including HVAC, electrical systems, plumbing, carpentry, landscaping, and AMC coordination for equipment.
• Led office setup and renovation projects, including rollout activities, travel bookings, and logistical coordination.
• Handled onboarding formalities and liaised with government authorities (MSEB, BSNL, local bodies) for compliance and administrative requirements.

Admin Executive at Prudential Infotech (2014-07 – 2015-06)

• Managed facility operations including workplace management, housekeeping coordination, and maintenance of office infrastructure.
• Handled asset management, inventory tracking, and ensured optimal utilization of resources.
• Monitored cost control initiatives and managed petty cash, expense tracking, and bill processing.
• Coordinated travel and visitor management, including guest house and company lease accommodation.
• Ensured statutory compliance and liaised with external authorities for administrative requirements.
• Supported employee lifecycle activities including joining and exit formalities.

Masters of Computer Application – Pune University (2010 – 2010)

Bachelor of Computer Application – SRTM University (Nanded) (2007 – 2007)