Administration Manager / Executive Assistant -MD at Surendra Landbase Private Limited (2025-11 – 2026-01)
Managed end-to-end administration and workplace operations for a 4,500 sq. ft. corporate office supporting 150+employees, ensuring smooth coordination between leadership, sales, legal, finance, HR, and site teams.
- Provided direct executive support to senior leadership, managing schedules, high-priority meetings, documentation, and daily operational coordination to enable leadership focus on strategic business activities.
- Coordinated executive and management meetings, prepared agendas, recorded minutes, and tracked action points to ensure timely follow-ups and accountability across departments.
- Handled highly confidential documentation including real estate agreements, approvals, internal reports, and legal correspondence, maintaining strict confidentiality and document accuracy.
- Oversaw office facilities, vendor management, utilities, procurement, and service contracts, managing relationships with 15+service vendors to ensure uninterrupted workplace operations.
- Managed supplier onboarding, invoice verification, and payment coordination, supporting finance teams in maintaining smooth vendor payments and operational cost control.
- Supported real estate documentation processes, coordinating with legal teams on agreements, registrations, and compliance documentation for property transactions.
- Prepared MIS reports, operational summaries, and management updates, providing leadership with clear insights for planning and operational decision-making.
Remote Operations & Content Consultant - Part time at Pristine Medical Center (2025-01 – 2026-06)
Collaborated remotely with an international healthcare team to organize and structure patient service information aligned with healthcare operational standards.
- Researched medical service workflows and translated complex healthcare information into clear, compliant, patient-friendly documentation.
- Supported digital platform development by validating service details, ensuring accuracy and consistency across departments.
- Coordinated remotely with stakeholders for revisions, approvals, and implementation timelines, ensuring smooth project execution.
Assistant Project Manager at Human Welfare Voluntary Organisation (2023-03 – 2024-07)
Collaborated with cross-functional teams to plan and execute project activities, ensuring alignment with project timelines and organizational objectives.
- Maintained structured project documentation including reports, project plans, meeting minutes, and SOPs, ensuring organized records and transparency across stakeholders.
- Facilitated communication between senior leadership, project teams, vendors, and external stakeholders, supporting smooth project execution.
- Conducted risk assessments and monitored project progress, implementing mitigation strategies to prevent operational delays.
- Managed coordination with subcontractors and service providers, ensuring work quality and timely completion within project budgets.
- Developed and maintained centralized project documentation and reporting systems, improving record management and information accessibility.
Senior Administration Executive at DEN Networks Ltd (Reliance Industries) (2019-11 – 2022-09)
Supported administrative operations for a 7,100 sq. ft. corporate office and 20–30 regional centres with a workforce of 1,000+ employees, ensuring consistent operational coordination.
- Maintained administrative documentation including reports, meeting records, and SOPs, ensuring organized and audit-ready documentation systems.
- Coordinated communication between senior leadership, vendors, and operational teams, supporting smooth day-to-day office operations.
- Coordinated executive travel, meetings, and leadership communication, supporting senior management in managing their schedules effectively.
- Administered AMC contracts, lease documentation review, and procurement processes, ensuring compliance with corporate procurement policies.
- Collaborated with HR, IT, and administration teams to maintain efficient workplace operations and employee support services across locations.
Assistant Facility Manager at CBRE (ClientSite–Johnson Controls) (2022-10 – 2022-12)
Supported daily facility and workplace operations for a 5,200 sq. ft. corporate office supporting 200 employees, ensuring smooth administrative and operational functioning.
- Acted as the key coordination point between leadership, internal teams, contractors, and service vendors, ensuring clear communication and timely completion of site services.
- Managed vendor services including housekeeping, maintenance, security, and facility support, coordinating with 10+vendors to maintain workplace standards.
- Maintained contracts, operational reports, approvals, and confidential documentation, ensuring accurate records and compliance with corporate policies.
- Assisted leadership in tracking facility expenses, vendor invoices, and service payments, supporting budget monitoring and cost discipline.
- Coordinated site inspections, preventive maintenance schedules, and vendor service visits, ensuring uninterrupted workplace operations.
- Prepared daily, weekly, and monthly operational reports and presentations for senior leadership reviews.
- Handled vendor communication and issue resolution, ensuring timely service delivery and escalation of critical issues when required.
- Supported HSE compliance, safety inspections, and workplace audits, maintaining adherence to corporate safety standards.
- Demonstrated strong ownership and reliability in managing workplace services, enabling leadership to focus on core operational priorities.
