Sonal Rauthan

Results-driven Accounts Payable Professional with over 8 years of experience managing end-to-end AP operations for diverse international clients. Proven ability to process high-volume invoices with 100% accuracy, manage vendor master data in SAP, and optimize payment runs. Expertise in automation initiatives, delivering 396 hours of annual savings through workflow design and AI-assisted macros, demonstrating a commitment to efficiency and operational excellence.

ACCOUNTS PAYABLE PROFESSIONAL at FISERV INDIA PVT LTD (2023-09 – Present)

• Spearheaded end-to-end AP operations for EMEA clients across Germany, Poland, and the Netherlands, processing direct debit entries for accurate matching against GL and vendor accounts, ensuring 100% compliance with company policies, and managing PO and Non-PO invoice processing along with vendor statement reconciliations.
• Verified high-volume vendor invoices with unwavering accuracy, ensuring timely payments and fostering strong supplier relationships to support uninterrupted operations at Fiserv.
• Managed Vendor Master Data lifecycle, including the creation, modification, and validation of German vendor records in SAP, ensuring accuracy of banking details, payment terms, and compliance documentation in alignment with audit requirements and internal controls.
• Executed domestic and international payment runs, including direct debit cycles, validating payment proposals and resolving discrepancies prior to bank submission.
• Conducted bank reconciliations and supported month-end close activities, ensuring accurate transaction matching and timely resolution of outstanding items.
• Designed and deployed an automated invoice intake workflow, capturing invoices from a shared mailbox and uploading them directly into SharePoint with automatic vendor data extraction, achieving an annual saving of 220 hours.
• Engineered an AI-assisted macro to trigger automated approval reminder emails at defined intervals, eliminating manual follow-up and realising a further annual saving of 176 hours.
• Delivered a combined 396 hours in annual savings across the AP function through the aforementioned automation initiatives.
• Served as the primary point of contact for vendor and internal stakeholder queries, resolving invoice holds and payment discrepancies to sustain supplier relationships and SLA compliance.

SENIOR FINANCE ANALYST-ACCOUNTS PAYABLE at JONES LANG LASALLE (2020-05 – 2023-09)

• Collaborated cross-functionally with US-based stakeholders and external vendors, ensuring invoice processing and payment cycles consistently met Service Level Agreement (SLA) commitments.
• Classified invoices by type (PO and Non-PO), meticulously screened key fields for accuracy, and processed them through the Oracle JD Edwards ERP to advance each invoice through the payment workflow.
• Reconciled vendor statements, investigated discrepancies, and resolved outstanding items to maintain precise and up-to-date financial records.
• Received, reviewed, and processed invoices across all purchase categories in accordance with established procedures, addressing complex or disputed invoices to prevent payment delays.
• Identified and proposed enhancements to AP workflows, contributing to strengthened supplier relationships and more efficient operations.
• Monitored and actioned aging invoice reports to reduce overdue balances and mitigate the risk of financial penalties or compliance breaches.
• Prepared month-end accrual reports for stakeholders, ensuring all outstanding liabilities were accurately captured and booked within closing deadlines.
• Maintained consistent vendor communication to proactively identify and resolve service concerns, driving continuous improvement in supplier performance.

PROCESS ASSOCIATE at GENPACT (2018-08 – 2020-03)

• Processed a high volume of PO and Non-PO invoices for the US region, ensuring accuracy and timely completion.
• Ensured the prompt processing of vendor invoice payments in strict adherence to contractual payment terms.
• Audited processed invoices for data accuracy before payment run execution, thereby minimising errors and discrepancies.
• Executed payment voids as per client instructions, maintaining accurate transaction records.
• Processed urgent and expedited payment requests within the ERP systems (Salesforce and Workday) to meet critical business deadlines.
• Served as the primary point of contact for vendor invoice inquiries, ensuring prompt resolution and vendor satisfaction.
• Performed two-way and three-way matching of invoices against purchase orders and goods receipts to guarantee payment accuracy.
• Maintained comprehensive invoicing documentation, ensuring accuracy, accessibility, and audit readiness.

Trainee at NHPC (2017-06 – 2017-07)

• Document Management — Maintained accurate and organised invoicing documentation to support audit readiness and compliance.

Master of Commerce – IGNOU (INDIRA GANDHI NATIONAL OPEN UNIVERSITY) (2018-04 – 2020-01)

Bachelor of Commerce (Honors) – Jagannath International management School (GGSIPU) (2015-04 – 2018-01)

Senior Secondary School – Drona's International School (CBSE) (2013-03 – 2015-03)

Secondary School – The Asian School (CBSE) (2013-01 – 2013-01)