Lead Specialist AR / Accounts Receivable /Invoicing /Payables- Team Lead at XPO Logistics Worldwide India Pvt ltd (Now RXO India Managed Transportation) (2020-02-16 – Present)
- 2024-2025 – Working in a Project OTM SAAS where we are moving / testing a account from OTM software to Cloud (SAAS). Connecting with Various Team for Smooth transition of accounts and ensuring the timely and correct invoice to customer.
- 2023 -Worked on project where two accounting systems got merged in to ONE ERP, testing all the customer invoice and carrier invoice have been smoothly processed to Oracle new system and handled inquiries or if any discrepancies in system, checking everything works good in system. (Connecting with IT support team, Onshore accounting team).
- Maintaining Customer ledger and Reconciliation on Monthly basis.
- Invoice processing and Sending further to client on timely basis.
- Working on closing open items and providing accrual data on Monthly basis.
- Connecting with IT support team and Oracle Team with IQ's and improvement.
- Resolving client query or any dispute
- Assisting audit team in resolving any discrepancies.
- Checking with customer for Payment on due date/ Ageing report to customer.
- Handling team members queries and resolving them.
- For all the new customer while in transition doing proper testing in UAT instance if any issue will further connect with respective team for correction, to ensure the smooth process while onboard in Production instance.
- Quality check for the team members if all the invoicing processing with accurate data.
- MIS data and Invoice report to Management.
- Customer invoicing in Oracle Software on Daily/Weekly/Monthly basis
- Generation of invoices as per customer requirement/Contract agreed.
- Prioritized and organized work assignments of invoice to meet deadlines.
- We receive Email from Finset team (Audit purpose) for invoices stuck in system we take corrective action to posted invoices.
- While checking the invoices if any losses is identified will ensure same is highlighted to operation head to take corrective action.
- Following up with support team for OTM incident resolution so invoice can be posted in oracle for timely invoicing.
- Maintaining client accounts by processing applications, policy changes, calculating premium and inputting information in database.
- If any discrepancies or mismatch of rates will highlight the issue to rate team to rectify the issue.
- Calculating the rates in Czar lite for approving invoices.
Sr Accounts Executive at ATC Global Logistics Pvt ltd. (2019-04-22 – 2020-02-14)
- Accounts Payable /Invoicing
- Sending Age wise report to Customer for payment
- Giving Balance Confirmation/Reconciliation
- Checking Selling & buying rates before raising invoice to customer for all branch customers.
- Customer ledger reconciliation and booking purchase and Journal entries
- Making bank Payment entries
- Checking Purchase & Sales entries and doing reconciliation of vendor account and making vendor Payment.
- Solving Queries of GST & TDS for Return File.
- Co-ordinate with AIRLINES to get the CSR invoices on F/N basis.
- Follow up with branches for AWB copy for working on Airline invoice details.
- Cross check & verify correctness of CSR with AWB & buying & selling rate.
- If any loss, then highlight to concern person to recheck & provide management approval.
- Making entries in system & process for payment. Printing Cheque & distribute it to concern airlines.
Accounts Executive at Capricorn logistics pvt. ltd. (2015-02-16 – 2019-04-19)
- Co-ordinate with AIRLINES to get the CSR invoices on F/N basis.
- Follow up with branches for AWB copy for working on Airline invoice details.
- Cross check & verify correctness of CSR with AWB & buying& selling rates.
- If any loss, then highlight to concern person to recheck & provide management approval.
- Making entries in system & process for payment. Printing Cheque & distribute it to concern Airlines.
- Checking Sales invoices all over branches related Air export
- Sales Reconciliation (Operation Package) Vs SUN (Accounting Package)
- Co-ordinate with branches for DSR closing on day-to-day basis to raise invoice & posted to account.
- Generating weekly "Pending Shipment report" sending it to all branches.
- On every month sending Job billing status report for MIS purpose.
- Providing Balance conformation of customer to Credit control dept. for NDC.
- Provide payment details working to Credit control dept.
- Working on Cost Vs Revenue statement received from MIS dept.
- Preparing & sending data in XL statement to client as per their set format
- Sun sales reversal on day-to-day basis.
- Checking "Pending Job Remarks" updated by branches & doing Job close on day-to-day basis & if any mistake in "Pending Job remarks" then doing follow up to correct it.
- Sending Monthly Ack upload report to Credit control dept. for payment follow up purpose.
Naresh Steel Industries Pvt Ltd (2014-11-05 – 2015-02-10)
- Making day to day planning
- Updating EPA stock
- Corresponding in mails with Tata steel
- Making entries in Tally ERP 9
- Updating ETO stock offered from Tata steel.
Customer service executive at Freight log forwarders pvt. Ltd. (2013-06-14 – 2014-04-30)
- Updating the container details
- Corresponding in mails
- Conversation with customers& nominations
- Updating shipper with their shipments on daily basis.
- Taking rates from shipping lines
Jr. Accountant at Indolloyd Freight System Pvt. Ltd. (Group of Vikram Logistics & Maritime Services Pvt. Ltd.) (2012-06-01 – 2013-06-05)
- Preparation of cash and bank vouchers
- Updating of journal and sales entry in the system Tally 9.0
- Preparation of cheques.
- Looking after day-to-day activities of bank.
- Bank reconciliation on daily bases.
- Preparation of Cash and fund flow.
- Preparation of invoices.
