Sujatha Manoharan

Experienced Executive Assistant and Administration & Commercial professional with extensive experience supporting senior management and coordinating administrative, commercial, HR and operational activities. Strong background in executive scheduling, travel and visa coordination, office administration, employee records, attendance, reimbursements, supplier and freight-forwarder coordination, import/export documentation, and cross-functional follow-up. Known for maintaining confidentiality, coordinating multiple stakeholders and ensuring day-to-day activities are followed through to completion.

Executive Assistant to the Managing Director at Suolificio Linea Italia (India) Pvt. Ltd. (2010-01 – Present)

• Provide day-to-day executive support to the Managing Director, including appointment scheduling, senior-management coordination, client communication, calls, correspondence, conferences and travel arrangements.
• Analyse business information and prepare inputs, monthly progress reports, meeting agendas and follow-up reports to support management review.
• Coordinate with senior management, clients and internal departments while maintaining confidentiality of business and operational information.
• Delegate and follow up on routine work assigned to clerical staff and consolidate status information for management.
• Manage office inventory requirements, including anticipating needs, evaluating supplies, placing orders and verifying receipts.
• Coordinate visitor and customer interactions and ensure enquiries are appropriately directed and followed up.
• Coordinate joining formalities for new recruits, employee records, staff grievances and employee welfare activities.
• Maintain leave and attendance information and department-wise data relating to KRA, PMS and incentives.
• Maintain employee databases in physical and digital formats and coordinate preparation of SOPs for factory departments.
• Coordinate vehicle and petrol reimbursement data and support ESI deduction, remittance and return-filing activities.
• Work with factory departments on social-audit documentation and compliance requirements under applicable local laws.

Manager – Administration & Commercial at Suolificio Linea Italia (India) Pvt. Ltd. (2005-01 – 2010-12)

• Managed day-to-day office administration, including incoming/outgoing mail, post, courier and email coordination.
• Organised domestic and international air/train/bus travel, passports, visas, travel insurance and foreign-exchange arrangements.
• Coordinated hotel reservations in India and overseas for buyers, collaborators and domestic guests.
• Maintained airline mileage records and coordinated director-level club membership activities.
• Coordinated payments and follow-up for electricity, telephone, building maintenance, rent, data-card, water tax and property tax relating to offices, residences and guest houses.
• Arranged airport pick-up/drop services and coordinated office-vehicle repairs, maintenance and insurance updates.
• Coordinated with event-management and marketing teams for annual trade fairs and supported office/guest-house housekeeping and upkeep.
• Liaised with Italian suppliers regarding raw materials, machinery and footwear components.
• Coordinated with freight forwarders and clearing agents for import shipment clearance through sea and air customs.

Officer – Administration & Commercial at Chemcrown Exports Ltd. (1997-01 – 2005-12)

Officer – Administration at Eastern Vanguard Forex Ltd. (1996-01 – 1997-12)

Officer – Front Office & Administration at Arma Hospitals (1987-01 – 1994-12)

Bachelor of Arts in Literature