Sushma Gowda

Administrative Assistant at SP Advertising Agency with strong experience in managing day-to-day office administration, executive coordination, and operational support. Skilled in handling scheduling, internal coordination, documentation support, and ensuring smooth workflow across teams for efficient business operations. Also worked as Senior Business Development Manager at Prakruthi Recycling Private Limited, with strong expertise in client relationship management and customer coordination.

Skilled at driving business growth, building long-term partnerships, and ensuring seamless collaboration between customers and internal teams to achieve organizational objectives.

Administrative Assistant - SP ADVERTISING AGENCY

(2025-12)

Working as an Administrative Assistant and Team Lead in the Development Team.

• Coordinating with clients, landlords, and vendors for project execution and site development.
• Managing end-to-end communication and follow-ups with clients regarding approvals and payments.
• Building and preparing company profiles, presentations, and official documentation for business development activities.
• Scheduling and managing the Managing Director's calendar, appointments, meetings, and travel coordination.
• Handling administrative operations, document management, and office coordination efficiently.
• Supporting outdoor advertising project development and coordinating with multiple stakeholders for smooth execution.
• Maintaining records of invoices, payment schedules, and statutory documents.
• Leading team coordination activities and ensuring timely completion of assigned tasks and client deliverables.
• Assisting management in business communication, proposal preparation, and strategic coordination activities.
• Preparing reports, data sheets, and project status updates for management review.
• Coordinating with government authorities and local bodies for project-related follow-ups and permissions.
• Managing day-to-day office operations and ensuring smooth workflow within departments.
• Handling email correspondence, client inquiries, and internal communication professionally.
• Supporting the sales and marketing team with documentation and coordination activities.
• Monitoring project timelines and ensuring timely follow-up with concerned stakeholders.
• Maintaining confidential company records and business information securely.
• Assisting in vendor management, quotation collection, and service coordination.
• Coordinating site visits, inspections, and field team schedules for development activities.
• Ensuring smooth coordination between management, operations, finance, and development teams.

Senior Business Development Manager - PRAKRUTHI RECYCLING PRIVATE LIMUTED

(2024-06 - 2025-12)

Position Overview

• Handling documentation and coordination for TCS, Capgemini & Hitachi Pan-India e-waste project.
• Coordinating with multiple teams and vendors to ensure smooth project execution.
• Administering accurate records and compliance throughout the project lifecycle.
• Managing documentation and interaction with premium clients.
• Act as a link between clients and internal teams, listening to concerns and ensuring smooth resolution.
• Participate in preparing quotations and submitting bids.
• Ensure timely submission of required forms and documents to PCB Office, Karnataka.
• Create detailed profiles to showcase company capabilities.
• Preparation of Acknowledgement, Form 2, Form 6, Green Certificate, and Destruction Certificate for record and compliance purposes.
• Handled agreements and compliance documentation with downstream vendors.
• Prepared documentation for ISO and R2V3 audits on behalf of PRPL, and coordinated directly with auditors from SERI and AMITIVO during the audit process.
• Conduct regular plant visits and oversee ongoing operations.
• Hiring Service Engineers and Process Team Members through Indeed and WorkIndia platforms.
• Monitoring team activities across various locations throughout India.
• Coordinating and managing official visits for team members in various parts of the country.
• Handling and preparation of Transit Insurance documentation and processes.
• Helped train and support junior team members to improve their performance.
• Guiding my team in daily tasks to ensure smooth and accurate work.
• Supporting the MD by tracking and reporting team operations throughout India.
• Managing with plant staff and monitored on-site operations for efficient workflow.
• Met with clients across India to submit and review documentation.

Bachelor Of Commerce - Commerce - National College (2015)

Pre University Education - National College

Karnataka Secondary Education Examination Board - Sree Saraswathi Vidya Mandir (2010)