Vishakha .s.b

EA to Principal & HR Executive - Orchids The International School

(2024-01)

As an Executive Assistant to Principal:

Coordinate daily schedules, meetings, and appointments for the Principal
Draft, format, and manage official communication, circulars, and reports
Maintain and track school-level documentation, compliance, and deadlines
Handle event coordination, academic calendar alignment, and documentation follow-ups
Serve as a liaison between the Principal and teaching/non-teaching staff
Prepare minutes of meetings (MoMs), action trackers, and follow-ups

HR Executive - Orchids The International School

(2024-01)

Assist in end-to-end recruitment processes including posting jobs, scheduling interviews, and follow-ups
Maintain employee records, attendance, leave, and documentation tracking
Help organize onboarding, induction, and training sessions for new staff
Coordinate monthly MIS reports, performance review documentation, and appraisal data
Support in grievance handling, internal communication, and HR documentation
Manage calendars, schedule meetings and maintain confidential staff records
Coordinate with departments to ensure smooth daily operations
Prepare reports, presentations, agendas, and minutes
Handle executive correspondence and develop organized filing systems for quick information retrieval
Liaise between Principal and parents to ensure smooth communication, promptly address inquiries, and warmly welcome parents on campus
Schedule appointments for parents and staff with the Principal and Operations Manager, coordinate team calendars, and ensure accurate paperwork submission for approvals
Track team and student attendance, compile regular reports on absences, address concerns with staff, and maintain accurate records in the database
Conduct exit interviews to gather feedback, manage resignation and termination processes, ensure completion of necessary documentation, process final settlements, and oversee clearance procedures, including the return of company property and revocation of system access

Project Coordinator / HR Executive - Wapiti Buildtech Private Limited

(2019-07 - 2023-11)

Provided comprehensive daily calendar management for the CEO and coordinated executive scheduling to optimize workflow and operational efficiency
Managed the end-to-end procurement process, including sourcing vendors for raw materials, collaborating with product designers, and navigating product licensing requirements
Spearheaded the recruitment lifecycle for a startup production environment, managing candidate sourcing, screening, and interview processes to build a high-performing creative team
Developed engaging content for company social media platforms and authored professional copy for product labels, ensuring brand voice consistency across all touchpoints
Drafted and distributed official press releases for high-profile product launches to secure media coverage and enhance market visibility
Facilitated seamless communication as a primary liaison between the COO, internal teams, external vendors, and global clients through professional email correspondence and structured team meetings
Organized and moderated weekly team meetings to align project objectives, track milestones, and foster a collaborative work culture

Management Trainee - Admin/Operations - Wapiti Buildtech Private Limited

(2015-05 - 2016-06)

Preparing, updating, and managing reports, documents, and records related to project timelines and costs
Assisting in the logistical coordination of construction sites, including equipment tracking and material supply management
Learning company procedures to identify areas for enhancing operational efficiency
Monitoring adherence to health and safety standards and company policies on-site
Gathering data and creating reports on project metrics, budget tracking, and performance
Working with various departments and team members to facilitate smooth communication and workflow

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