Vivek Kp

Import & Export Documentation Executive with over 9 years of experience in international trade operations, export and import documentation, freight forwarding coordination, customs clearance follow-up, shipment tracking, and logistics management. Experienced in preparing commercial documents, coordinating with freight forwarders, shipping lines, customs brokers, overseas customers, and suppliers across GCC countries. Strong knowledge of international shipment documentation, shipping procedures, and end-to-end export and import operations.

Trading and Investment at FREELANCE TRADING

• Trading and Investment.

Procurement Executive at LEAMS EDUCATION (Dubai) (2022-05 – 2023-02)

• Procured stationery, books, laboratory items, sport equipment, uniform
• Obtain and compare quotations from multiple suppliers.
• Prepare and issue purchase orders.
• Coordinate with vendors for timely delivery of material.
• Verified Invoices delivery challans.
• Maintain procurement records and supplier data base.

Import & Export Executive at GLOBAL INDUSTRIAL TRADING & MARKETING PVT LTD GCC & UAE BASED COMPANY (2016-08 – 2022-04)

Responsible for handling complete export and import documentation and coordinating international shipments for GCC customers.

• Managed complete import and export documentation from order processing to shipment completion.
• Prepared Commercial Invoices, Packing Lists and other shipping documents.
• Coordinated with freight forwarders, shipping lines and customs brokers for timely shipment movement.
• Followed up on customs clearance activities to avoid shipment delays.
• Tracked international shipments from dispatch until final delivery.
• Coordinated with overseas customers and suppliers regarding shipment schedules and documentation requirements.
• Maintained shipment records and documentation for future reference and audit purposes.
• Worked closely with internal departments to ensure timely dispatch of export shipments.
• Ensured compliance with company procedures and international shipping requirements.
• Handled major GCC customers including SABIC, YASREF, Chemanol, NOMAC and Petro Rabigh.
• Managed documentation for 250+ international import and export shipments annually.

Purchase Engineer at AL ANBARI COMPANY UNDER SK E&C- SAUDI ARABIA (2014-09 – 2016-05)

• Researched and evaluated suppliers.
• Prepared bid comparison summaries for management approval.
• Managed purchase orders and supplier follow-up.
• Coordinated material procurement and delivery schedules.
• Verified warehouse inventory before placing purchase orders.
• Maintained procurement documentation including delivery notes, invoices, warranty certificates and subcontract documents.
• Prepared weekly procurement reports.

Purchase Executive at RAJU ENTERPRISES-JSW STEEL LTD (2013-06 – 2014-07)

• Managed procurement of materials and equipment.
• Coordinated with vendors for timely material delivery.
• Assisted in project planning and procurement scheduling.
• Prepared purchase specifications and procurement documentation.
• Monitored procurement costs and project budgets.

Bachelor of Mechanical Engineering in Mechanical Engineering – Nehru College of Engineering & Research Centre, Thrissur (2013)