Akiko Sunohara

Extensive executive secretary/department secretary experience in cosmetic area of the luxury brand company and reinsurance company. High level English communication and multitasking skills to handle secretarial and administrative duties including general affairs and some HR affairs. (scheduling, arranging and coordinating various assignments, building collaborative relationships with related departments and administrative teams to ensure smooth operation of the organization and accomplishing tasks and assignments. Able to handle urgent and newly assigned work efficiently.

Conducted secretarial work at departments of PR, Watch and Fine Jewelry, Finance and Operations. Excellent communication, coordination and administrative arrangements.

Senior Office Manager - Manhattan Associates K.K.

(2021-09)

• Coordinated promotional events. Generated agendas, meetings, itineraries, travel arrangements and expense reports.
• Conducted general affairs/HR work including expats support (taking care of preparation of living in Japan such as VISA acquisition matters and housing) and laboratory research facility asset management.
• Managed outsourcing service staff and new employees including training and orientation. Support.
• Visitor Support
• Procedures for Office Layout Changes and Relocation
• In-house Event coordination
• General Affair Matters

Executive Secretary to Managing Director and Administrative Assistant - Chanel G.K. Japan - G.K. Chanel R&I Chiba, Japan

(2005-10 - 2020-08)

Assigned by the company. former Name: K.K. Chanel Research and Technology Development Laboratory

• Arranged and conducted tasks for meetings (board meetings, global meetings and offsite and local meetings) by coordinating all schedules to fully meet requests in collaboration with secretaries and administration teams of foreign country branches including the head office in France and the U.S.
• Prepared reports and presentation materials for management and executives as well as generated meeting agenda in both Japanese and English.
• Coordinated promotional events. Generated agendas, meetings, itineraries, travel arrangements and expense reports.
• Support tasks included: process management for producing cosmetic products, managing patent information, helping researchers on request and arranging trips, handling expense reimbursements.
• Conducted general affairs/HR work including expats support (taking care of preparation of living in Japan such as VISA acquisition matters and housing) and laboratory research facility asset management.
• Managed outsourcing service staff and new employees including training and orientation. Support.

Executive Assistant - Chanel G.K. - Tokyo, Japan

(2019-10 - 2020-04)

Substitute for employee taking a maternity leave. Finance and Operations Department

• Generated monthly reports by gathering sales reports of three departments and submitted to the headquarters in France.

Executive Assistant to General Manager, Watch & Fine Jewelry - Chanel G.K. - Tokyo, Japan

(2019-07 - 2019-10)

Substitute for an Executive Assistant

• Conducted executive secretarial work for the department director. (global executive)
• Generated data and submitted monthly sales reports to headquarters in France.

PR Management Department, Coordinator - Chanel K.K. (Chanel G.K.) - Tokyo, Japan

(2016-10 - 2017-04)

Substitute for an employee taking a maternity leave

• Coordinated promotional events for Chanel G.K. by promoting and attracting PR companies and journalists as well as supporting students of Tokyo University of Arts support.
• Handled media matters.

Executive Assistant to Director, Global Markets Department - Deutsche Securities - Tokyo, Japan

(2005-03 - 2005-07)

Executive Secretary, Life Reinsurance department - General Reinsurance - Tokyo, Japan

(2001-08 - 2005-03)

• Conducted secretarial work for a German Director of Medical Department including liaising with insurance companies in Germany and the U.S.
• Handled matters on underwriters (risk analysts) and assisted with inspection work on insurance companies by inviting underwriters (Germany and the U.S). 4 times/year
• Coordinated events.

Executive Secretary, International Division - Fujisawa Pharmaceuticals, Co., Ltd - Osaka, Japan

(1998-08 - 1999-10)

Contract staff. Present name: Astellas Pharm Inc.

Administrative assistant to salespersons - Tokyo Electron Limited - Osaka, Japan

(1991-04 - 1996-06)

• Support to salesperson including scheduling, business trip arrangements, expense reimbursements, ordering and delivery management, sales negotiation of semiconductor parts and inventory management.

Administrative Assistant - Katherine Gibbs School (1996-10 - 1997-10) Boston, U.S.A

Bachelor of Arts - English Literature - Baika women's collage (1987-04 - 1991-10) Osaka, Japan