Allan Okello

Results-driven Procurement & Supply Chain Specialist with over 5 years of progressive experience across utility, manufacturing, and retail sectors. Proven track record in procurement management, inventory control, logistics coordination, and storekeeping. Adept at preparing procurement documentation, analyzing quotations and tenders, managing both local and international purchases, and ensuring compliance with procurement policies.

Skilled in optimizing revenue collection, reducing non-revenue losses, and enhancing stock accuracy. Recognized for exceptional organizational skills, cross-functional collaboration, and maintaining supplier relationships to improve cost-efficiency and service delivery. A consistent performer with the ability to adapt quickly, meet deadlines, and uphold quality and compliance standards.

STORES OFFICER - BUY LOCK ACCESS LIMITED - Kisumu, Kenya

(2024-01)

• Check incoming food, beverages, and supplies against delivery notes
• Inspect the freshness, expiry dates, and packaging of items
• Track stock levels using FIFO (First-In, First-Out) rotation
• Release ingredients and supplies to departments based on authorized requisitions
• Maintain proper temperature and hygiene conditions in cold rooms and dry stores
• Log daily stock movements, balances, and wastages in the system
• Conduct weekly or monthly physical stock counts to match system records
• Flag low stock levels to the purchasing team for timely reordering

SUPPLY CHAIN DEPARTMENT - STORES ASSISTANT - KISUMU WATER AND SANITATION COMPANY (KIWASCO) - Kisumu, Kenya

(2018-01 - 2023-12)

• Receive materials and goods from suppliers and verify compliance with order specifications
• Link Goods Received Notes (GRNs) and invoices to the Local Purchase Order (LPO) for proper documentation and processing
• Ensure stock issues are made only with prescribed approvals and update both manual and computerized inventory systems
• Conduct periodic reconciliations of physical stocks against receipts and dispatches to minimize losses
• Monitor stock levels to ensure timely replenishment and avoid stockouts or overstocking
• Identify and report slow-moving or dead stock to management for appropriate action
• Generate accurate and timely reports, including purchase analysis, for decision-making and performance tracking
• Supervise proper stacking & labeling of goods and materials with clear product descriptions, delivery dates, and quantities
• Maintain safe custody of store keys and enforce access controls to ensure inventory security
• Organize and monitor the packaging and loading of goods for delivery and prepare necessary consignment documentation
• Act as secretary to the inspection and acceptance committee, documenting inspection outcomes
• Participate in periodic stock takes to validate inventory records and ensure accuracy
• Maintain warehouse cleanliness and orderliness to protect goods from damage and meet health and safety standards
• File all documents accompanying goods systematically for ease of retrieval and compliance auditing

COMMERCIAL DEPARTMENT - COMMERCIAL OFFICER - KISUMU WATER AND SANITATION COMPANY (KIWASCO) - Kisumu, Kenya

(2012-01 - 2017-12)

• Optimized revenue collection processes, achieving and maintaining a 115% revenue collection rate
• Expanded the customer base through outreach initiatives, marketing campaigns, and effective service delivery
• Conducted accurate and timely meter readings to ensure proper billing and reduce revenue losses
• Reported leaks and illegal connections to reduce non-revenue water and enhance service efficiency
• Delivered exceptional customer service by addressing complaints promptly and resolving account-related issues
• Maintained up-to-date customer records and billing data in line with company policies and audit requirements
• Participated in data validation and correction exercises to ensure accurate billing and customer information
• Collaborated with field teams to identify and resolve meter anomalies, faulty readings, and unmetered connections
• Educated customers on water conservation practices, billing systems, and service procedures to improve satisfaction
• Ensured timely follow-up on outstanding customer accounts to minimize arrears and maintain positive cash flow
• Demonstrated task flexibility by supporting various departmental functions, including customer registration and service disconnections

SALES PERSON - NIKMATT LIMITED - Kenya

(2010-01 - 2012-12)

• Achieved consistent sales growth by meeting and exceeding monthly sales targets through effective customer engagement and product knowledge
• Assessed customer needs and provided tailored product recommendations, resulting in improved satisfaction and increased repeat business
• Managed inventory levels, conducted regular stock balancing, and maintained accurate stock records to ensure availability and reduce losses
• Coordinated marketing and promotional activities to boost product visibility and drive sales
• Resolved customer complaints professionally, ensuring high customer satisfaction and retention
• Led daily task allocation and coordinated team efforts to ensure smooth operations and goal achievement
• Processed sales transactions using POS systems and maintained accurate records of daily sales
• Conducted regular market research to stay informed about customer preferences and competitor trends
• Maintained visual merchandising standards by organizing product displays and ensuring cleanliness of the sales area
• Participated in staff training programs to enhance product knowledge and improve sales techniques

PROCUREMENT ASSISTANT - SONY SUGAR COMPANY - Kenya

(2009-01 - 2009-05)

• Prepared procurement documentation including Requests for Quotations (RFQs), tender documents, and purchase orders in compliance with company policies
• Analyzed quotations and tenders to support supplier selection based on price, quality, and delivery timelines
• Coordinated both overseas and local purchases, ensuring timely procurement and adherence to specifications
• Processed payments for overseas suppliers, ensuring compliance with international procurement and finance regulations
• Managed delivery notes and matched them with goods received and purchase orders to ensure accuracy in supply records
• Assisted in preparing quality control certificates to confirm that received goods met required standards
• Initiated inventory replenishment processes and prepared purchase requisitions based on stock level analysis
• Maintained supplier records and procurement documentation for easy retrieval and audit readiness
• Monitored procurement timelines and followed up with suppliers to avoid delays in delivery
• Supported contract management by tracking expiration dates and renewal requirements
• Liaised with the finance department to ensure timely invoicing, reconciliations, and payment processing
• Participated in vendor evaluation exercises to support supplier performance reviews and compliance

BSC - PROCUREMENT AND CONTRACT MANAGEMENT - Jomo Kenyatta University of Agriculture and Technology (JKUAT) (2015-01 - 2018-12)

DIPLOMA - SUPPLIES MANAGEMENT - Kisumu National Polytechnic (2008-01 - 2010-12)

KCSE - Gagra Secondary School (2004-01 - 2007-12)

KCPE - Siaya Township primary school (1997-01 - 2004-12)