Grants officer
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Kindly consider my application for the above position circulated widely. I possess Ten years post qualification experience in various settings of the finance and accounting sector such as financial budget revision, regular monitoring of the financial activities, and Monitoring the expenditures in line with the budget I also Develop procedural documents, and processes and ensure full understanding of the financial management process at all levels within the project. Ensure proper implementation of competitive processes for grantee selection and negotiation.
Ensure that solid documentation is provided under each grant and ensure that pre-award risk assessments are carried out on each grantee and that decisions are incorporated into grant awards. My experience has been in Public and private sector environments through employment and consultancies.
My work at Uraia Trust. Provides the best experience that matches the position at hand. My roles include supporting the grants department as a Grants Officer, where I support a USAID-funded project, in the Karamoja Cluster partners under PEACE III. In this cluster, I manage eight (8) partners in the Karamoja and Six (6) Partners under European Union Trust Fund
I ensure proper implementation of program work plans by monitoring partners’ progress, on-time disbursement of funds, and liquidation of monthly financial reports. I have conducted financial reviews for PEACE III subgrants on a quarterly basis. I also provide capacity building to the partners through onsite support, and emails, while providing feedback on reports as well as organized training by the department.
I also ensure grant administrative systems and procedures are updated and revised according to requirements and to ensure that all records are maintained for all grants and archived.
This position has not only enabled me to gain a deep understanding of my work but has also accorded me the opportunity to be part of the change agents in Pact. Among my professional qualifications include a bachelor’s degree in commerce – Finance option and Certified Public Accountant Part 3 Section 5 and currently pursuing an MBA. I have also trained and possess practical experience in the use of accounting packages including Pastel, and currently using Turn quest (ERP), AIMS, Serenic, and PROMISE.
Grants Officer - Uraia Trust • Nairobi
Management role by undertaking maintenance of grant accounting records for the trust and ensuring the security of the same for the Implementing partner
Support role by working with the finance team to administer sub partner procurement processes, grant award procedures and to ensure compliance with provisions of on-going grant agreements
Advisory role on operationalization of grant controls, cost control and enforcement of grant management policies and procedures
Facilitation role for day to day activities including liaising with implementing partners on matters; financials and implementation schedules of the approved grant agreement
Evaluation role through review of Implementing partner reports, timely provision of review feedback and ensuring subsequent implementation of agreed post review actions within stipulated time frames
Monitoring role through support of the Finance and Programme team in conducting capacity assessments and identification of relevant strengthening needs for our implementing partners and other Programme implementation stakeholders
Facilitation role in capacity building undertakings of the Trust in respect to partner management of grants
Management role by ensuring timely disbursements and financial management operations of civic educators.
Supervisory role through monitoring of partner grant accounts with a view to timely recovery of outstanding advances, provision of regular ageing analysis of advances and monitoring regular contract management plans
Monitoring of financial transactions and obligations against budget and grant requirements
December 2020 – 0ctober 2021
Finance Manager • Free Drop Interior Designers • Nairobi
Facilitating purchases by preparing and processing financial and business forms
Analytical role through reports as requested by the Finance Director and assisting the Administrative assistant to create financial reports
Oversight role through management of individual accounts
Management role through timely follow up on invoices and all financial documents to manage our financial spreadsheets
Oversight role through review and adherence to department budgets
Team role through working with employees and/or clients to reconcile discrepancies or errors identified, aiding stakeholders, customers, and clients as needed
Advisory role to the employees on adherence to the organization’s financial policies and procedures
Supporting role in day to day tasks in the Finance and Operations department
October 2012 – September 2019
Grants Officer – Peace & Economic Programs • Pact Inc. (USAID/East Africa, EU, DFID Funded Programs) • Kenya, Somalia, Ethiopia & Uganda
Supervisory role of sub-grants awards and monitoring of 15 local partners, spread out in five countries: Kenya, Somalia, Ethiopia, South Sudan, and Uganda
Analytical role by ensuring that pre-award risk assessments are carried out on each grantee and that decisions were incorporated into grant awards
Oversight role through ensuring proper implementation of competitive processes for grantee selection and negotiation and solid documentation is provided under each grant.
Management role by ensuring that all grant documentation was maintained according to Pact standards and donor policies
Team role through monitoring budget versus expenditures for the grant funded projects, and reviewing program, financial and cost-share reports from grantees to ensure programmatic compliance against activity expenditures.
Supporting role by capturing and monitoring cost recovery from grant funded projects, preparation, and distribution of relevant monthly grant financial reports to budget holders
Management role through preparation of annual financial reports for audit, submission to donors, and coordination of proper documentation and archiving of all grant documents
Management role through the development of training materials for grantees on compliance with donor regulations
Support role through development of training materials for potential grantees on proposal preparations and activity budgeting
Analytical role through updating and maintaining grant tracking database which ensured consistency and accuracy of information
Oversight role through coordinated timely and appropriate close-out of grants
2015
2009
2006
Certified Public Accounts Finalist (CPA-K)
