Gordon Otieno

Licensed Procurement and Supply Chain Professional with over 10 years of experience in category management, strategic sourcing, supplier relationship management, and commercial negotiations across financial institutions, donor-funded programs, and public sector organizations, including direct engagement with World Bank task teams and multi-agency stakeholders. Proven track record of delivering cost savings, optimizing supplier performance, managing high-value contracts, and driving value through data-driven decision-making. Skilled in contract management, spend analysis, ERP systems (SAP, IFMIS, Dynamics 365, World Bank STEP), MS Office applications, and cross-functional stakeholder engagement.

Recognized for building strong supplier partnerships, developing procurement staff capacity, improving operational efficiency, and delivering sustainable commercial outcomes that support business growth and profitability.

Senior Procurement Officer - Old Mutual Group (Faulu Microfinance Bank) - Nairobi, Kenya

(2022-01)

• Lead procurement and administration functions, ensuring compliance with policies and statutory frameworks.
• Delivered KES 25M annual savings through sourcing strategies and contract renegotiations.
• Manage 500+ contracts and maintain the contract register, including vendor KYC/AML screening and quarterly supplier performance reviews for EXCO/Board.
• Review and process vendor payment requests, eliminated pending bills, enforced a 30-day payment cycle, and strengthened supplier relationships.
• Spearheaded automation of procurement processes via Dynamics 365 ERP.
• Reviewed and updated procurement policies, developed SLAs, and introduced grievance redress protocols.
• Oversee property lease management, negotiating terms, ensuring compliance, and optimizing occupancy costs.
• Implemented supplier forums and stakeholder engagement platforms to enhance transparency.
• Direct procurement teams and build staff capacity, driving agility, compliance, and operational excellence.
• Produce quarterly and annual procurement performance reports for Executive Committee and Board review, supporting audit and compliance requirements.

Procurement Officer — World Bank-Funded Youth Employment Project (USD 150M) - State Department for Youth - Kenya

(2019-01 - 2022-06)

• Prepared and executed annual procurement plans via IFMIS and World Bank STEP.
• Ensured compliance with World Bank Guidelines (2014) and PPADA 2015 in all sourcing activities, liaising directly with World Bank task teams and multi-agency stakeholders.
• Managed contracts and maintained the contract register for firms, consultants, and suppliers, ensuring timely delivery, payment processing, and contract close-out.
• Reduced pending bills by streamlining payment request processing and enforcing controls.
• Conducted tenders and RFQs/RFPs with a focus on sustainability, ethics, and value for money.
• Produced quarterly AGPO expenditure reports and submitted to PPRA.
• Supported tender committees with professional reports and secretariat services.
• Oversaw facilities and fleet management (34 vehicles across 17 counties).
• Delivered periodic asset and inventory reports, ensuring accountability and transparency.

Supply Chain Management Officer - Stirling Constants Management Consultancy - Nairobi, Kisumu, Mombasa

(2018-01 - 2019-05)

• Prepared annual purchase plans aligned to budget requirements.
• Supervised procurement staff and organized bi-annual capacity-building training sessions.
• Provided advisory support and developed vendor management policies.
• Formulated and implemented the firm's flagship procurement policy (2018, Version 1).
• Produced periodic (quarterly and annual) procurement returns and reports for the Board of Management.
• Drafted RFQs and tender documents, and managed logistics to ensure timely sourcing.
• Served as secretariat to tender committees (opening, evaluation, negotiation, disposal, inspection, and contract management).
• Expedited vendor payment processing, ensured timely deliveries, and maintained audit-ready procurement and contract records.
• Prepared tender evaluation reports and professional sourcing opinions.
• Onboarded over 100 service providers and prequalified firms across supply categories.
• Consolidated and maintained an updated procurement plan and contract register for the firm.

Procurement Officer - Professional Training Consultants - Kenya

(2016-01 - 2018-04)

Consultancy firm providing research and technical advisory services to management

• Processed vendor payment requests and ensured timely settlement of obligations.
• Maintained stores, prepared quarterly reports on obsolete stock, and controlled inventory consumption.
• Updated the supplier database, scheduled tendering, and drafted procurement plans/work schedules.
• Evaluated bids and quotations, providing professional recommendations to management.
• Raised purchase orders, dispatched to suppliers, and monitored contract performance and close-out.
• Maintained an accurate contract register and records of invoices, ensuring audit readiness.
• Streamlined procurement processes to improve efficiency and accountability.

Project Procurement Assistant - Ministry of Devolution & Planning - Kenya

(2014-09 - 2015-12)

WKCDD&FMP Project (USD 100M)

• Developed and maintained annual procurement plans and supplier master data.
• Provided secretariat services to tender committees and prepared professional opinions on procurement proceedings.
• Sourced goods, services, and works in compliance with the Public Procurement Act (2005), Regulations (2006), and World Bank Guidelines, engaging donor and government stakeholders.
• Processed tenders and managed the contract register, ensuring adherence to procurement rules and regulations.
• Oversaw logistics, managing a fleet of 15 project vehicles and coordinating vendor orders.
• Inspected supplies against specifications and prepared periodic compliance and progress reports.
• Trained community project steering committees on procurement and financial procedures.
• Implemented project procurement and financial manuals across all sourcing activities.
• Prepared framework agreements for supply, installation, and commissioning projects.

Procurement Intern - Ministry of Devolution & Planning - Kenya

(2014-05 - 2014-08)

WKCDD&FMP Project

• Received and recorded vendor invoices, issued stores, and updated consumption reports.
• Managed vehicle fuel and routing records to support project logistics.
• Assisted in drafting tender evaluation reports and professional procurement opinions.
• Provided secretariat support to county project tender committees.
• Supported inspection and acceptance of supplies against specifications.
• Updated supplier pre-qualification lists and maintained procurement records.
• Trained community steering committees on procurement and financial planning.
• Prepared project implementation reports for community-based initiatives funded by the project.

CPSP(K) Postgraduate Diploma - Procurement and Supply Chain Management - Kenya Institute of Supplies Management (2023-01 - 2023-12)

M.Sc.

• Supply Chain Management - Maseno University (2018-01 - 2018-12)

Degree - Business Administration with IT (Procurement & SCM option) - Maseno University (2014-01 - 2014-12)

KCSE - Miwani Boys High School (2009-01 - 2009-12)

KCPE - Ober Mixed Primary School (2003-01 - 2003-12)