Executive Assistant
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With 6 years’ experience as an administrative assistant in a law firm, and thereafter an accounts’ firm, I am entirely confident that I have the skills and experience to provide the required assistance to your organization.
My main responsibilities at H.M. Mudeizi & Co. Advocates, where I worked from
October 2015 to March 2020, were:
➢ Manning the front office.
➢ Diary management, including arranging appointments.
➢ Organizing meetings and client presentations, including liaising with the legal clerk.
➢ Keeps cases organized by establishing and organizing files; monitoring calendars;
meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with the senior partner.
➢ Help in developing cases by maintaining contact with people involved in the case;
preparing responses to opposing counsel; generating status reports.
➢ Keeps clients informed by maintaining contact; communicating case progress.
➢ Support case preparation by preparing case summaries and materials.
➢ Receiving, sorting, registering, and distributing incoming mails for the assigned department for action;
➢ Typing documents,
➢ Managing large amounts of inbound and outbound calls in a timely manner,
➢ Undertaking any other front office duties that were assigned.
I have highly developed organizational and prioritizing skills, with the ability to multitask and effectively manage my time and responsibilities in order to ensure the smooth running of the office. I also have advanced skills in Word, and I am quite good with internet navigation as well.
I thrive in a challenging and fast-paced industry and I would be thrilled to assist you not only fulfill your obligations as an organization, but to present exciting and innovative client solutions with confidence.
H.M. Mudeizi & Co. Advocates | Oct 2015 – Mar 2020
✓ Executed comprehensive front office duties to ensure smooth operations within the legal office.
✓ Managed daily appointment schedules, optimizing time management for legal staff and enhancing productivity.
✓ Organized meetings and client presentations, effectively liaising with the legal clerk to ensure seamless communication and preparation.
✓ Maintained meticulous case organization by establishing and updating files, monitoring calendars, and ensuring compliance with deadlines. Utilized case management software to document actions and confirm case status with the senior partner.
✓ Contributed to case development by maintaining regular contact with clients and relevant parties, preparing responses to opposing counsel, and generating status reports.
✓ Ensured clients remained informed by providing consistent updates on case progress and maintaining effective communication.
✓ Supported case preparation by compiling case summaries and materials essential for legal proceedings.
✓ Managed the receipt, sorting, registration, and distribution of incoming mail within the assigned department to ensure timely action.
✓ Typed and formatted legal documents, maintaining a high standard of accuracy and professionalism.
✓ Efficiently handled a large volume of inbound and outbound calls, ensuring timely and effective communication.
September 2017 to Dec 2021 :
Bachelors of Law, University of Nairobi
