Kea Samson

iam an experienced accountant.

1. EXPERIENCE
2.  

1. May 2018 to October 2021
2. Position: Accountant
3. Company: Super foam ltd
4.  
5. SAP implementation
6. Financial controls
7. Administration
8. Stock control
9. Banking
10. Invoicing
11. Petty cash management
12.  
13. August 2017 to May 2018
14. Position: Finance and administration Assistant
15. Company: ICS SP AFRICA
16.  
17. Financial Planning and Management 

• Work closely with the Finance Manager to support budget holders and partners in the preparation of annual budgets and periodic cash flow requests.
• Ensure timely availability of funds for the programme staff to support organizational activities 
• Ensure timely disbursement of funds to programmes staff.
• Ensure timely accounting of funds disbursed to project staffs.
• Together with the Programme Officer Western Kenya prepare monthly cash flow request for submission to ICS Regional Office.

1. Controls and reporting

• Ensuring that all relevant documents are attached and dully approved, e.g. invoices, delivery notes, goods received notes (GRNs), credit notes, purchase order/ contracts, quotation analysis, quotations, demand forms for payment.
• Ensure that all ICS Bank Accounts are reconciled on a monthly basis.
• Ensure sound office petty cash management.
• Conduct Quarterly asset verifications.
• Review motor vehicle logs and prepare monthly reports.

1. Administrative and office management

• Writing of cheque remittance advice, maintaining the cheques received register and dispatching of the cheques to vendors or user departments as the case may be
• Develop and maintain relationships with the suppliers and other service providers and ensure that we get great quality service at good rates.
• Ensure that all field staff retire their cash advance accountabilities on time with the correct accounting supporting documents as per ICS Finance and HR Policy.
• Reconciliation of personal advance accounts and filing of the schedule on a monthly basis.
• Process day to day payment in cash and banks (suppliers, cash advances, staff etc.) as may be required
• Responsible for filing the vouchers and other financial documents in ICS, s standard filing system.
• Maintaining the cheques register and dispatching of the cheques to vendors or user departments as the case may be.
• Make travel, meeting, and accommodation and event arrangements for Programmes.
• In charge of WK logistics for programme staffs.

1. Procurement

• Negotiate the best deal for pricing and supply contracts.
• Consolidate WK procurement plan and submit to Nrb for approval. 
• ensure that the products and supplies are high quality 
• Create and maintain inventory of all incoming and current supplies 
• Maintain and update list of suppliers and their qualifications, delivery times, and potential future development. 
• Working with team members and Procurement Manager to complete duties as needed.

1.  
2. November 2016 to July 2017
3. Position: Asst Branch Manager
4. Company: Living Goods

• Motivate agent’s in-field to achieve health and sales targets. Work to support strong performers, to increase effectiveness of medium performers, and increase or remove poor performers.
• Ensure all CHVs are delivering impact in the communities both through remote checks and through in-field checks (esp. diagnosis and treatment)
• Implement marketing and promotional efforts to support CHVs sales goals.
• Lead monthly meeting of agents.
• Manage Branch team members, ensuring performance
• Manage Branch financial operations and ensure that the books balance:
• Cash matches sales on a daily basis.
• Manage and maintain inventory.
• Manage operations to keep costs as low as possible.
• Manage relations between the implementing partner organizations.
• Work closely with the Ministry of Health and the County Government.

1. January 2013 to November 2015.
2. Position: Project Accountant
3. Company:Coast Development Lobby Group

• Developed monthly, quarterly and semi-annual financial reports, budgetary expenditure reports, procurement evaluation reports, interpret to the PIC and reported to CDTF
• Drafted monthly work plan, budget for PIC approval and implemented financial decisions of PIC and reported to CDTF
• Prepared cashbook, petty cash, general ledger, stores ledger, bank reconciliation statements
• Checked and ensure that all statutory returns (PAYE, VAT, W/TAX, NHIF, NSSF, etc) are done and submitted within their various due dates
• Maintained organizational asset system, control and handled insurance arrangement of assets
• Advised and participated in the procurement process, assessment and adjudication 
• Supported project manager in management of the project
• Undertaking field visits for monitoring and evaluation on implemented projects and accessing value for money.
• Maintained organizational up to date filling system
• Lead necessary preparation for regular internal and external audit, statutory registration and meet standard of other government compliance

• Orient non-finance staff and community groups in financial policies, guidelines, forms, procedures and templates.
• Reconciled community group accounts and sometimes engaged on community group audits and advice.
• Solved community groups financial management conflicts
• Organizing for staff travels and committee travels during project implementation
• Carried out any other duties within their competence assigned by Management

1. August 2014 to July 2015.
2. Position: Project Assisting Accountant- kinango&Paparazy welfare 2000 ukunda
3. Company: Alkwehu welfare group 

• Developed monthly, quarterly and semi-annual financial reports, budgetary expenditure reports, procurement evaluation reports, interpret to the PIC and reported to CDTF
• Drafted monthly work plan, budget for PIC approval and implemented financial decisions of PIC and reported to CDTF
• Prepared cashbook, petty cash, general ledger, stores ledger, bank reconciliation statements
• Checked and ensure that all statutory returns (PAYE, VAT, W/TAX, NHIF, NSSF, etc) are done and submitted within their various due dates
•  Maintained organizational asset system, control and handled insurance arrangement of assets
• Advised and participated in the procurement process, assessment and adjudication 
• Supported project manager in management of the project
• Undertaking field visits for monitoring and evaluation on implemented projects and accessing value for money.
• Maintained organizational up to date filling system
• Lead necessary preparation for regular internal and external audit, statutory registration and meet standard of other government compliance
• Orient non-finance staff and community groups in financial policies, guidelines, forms, procedures and templates.
• Reconciled community group accounts and sometimes engaged on community group audits and advice.
• Solved community groups financial management conflicts
• Organizing for staff travels and committee travels during project implementation
• Carried out any other duties within their competence assigned by Management

1. Previous:
2. May 2012 to December 2012
3. Position: Accounts Assistant
4. Company: General cargo services ltd

• Prepared daily bank reconciliation, cash book, petty cash reconciliation, debtors and creditors statements, monthly financial reports
• Prepared payment vouchers, petty cash vouchers, Cheque and cash payments for the organization
• Prepared Export, Import and Transport Invoices, posting invoices in pastel accounting package
• Participated in salary preparation and complied with statutory deductions, file completion verification
• Monitored and updated stock movement in organization warehouses

UNIVERSITY

Date:January 2014 – CurrentInstitutionKenyatta universityAccreditationBachelor of commerce final year

Date:July 2009 – August 2009InstitutionEmigok computer collegeAccreditationComputer application packages

Date:Jan 2005–Nov 2008InstitutionMuthaiti Boys sec schoolCertificateKCSE B-(minus)