Malkar Agency Limited (05/2022-present)
Duties and responsibilities include:-
- Coordinating bookkeeping activities in quickbooks including invoicing and account payables.
- Processing of cheques and online payments.
- Sorting and distributing calls and mail correspondence between departments and personnel including parcel packing, preparation and efficient shipping.
- Overseeing monthly inventory activities including asset monitoring, ordering and requisition , stock reconciliation .
- Computation of daily sales report to generate the final monthly sales summary report.
- Document Management- filing documents at the registry office, retrieving and archiving of correspondence.
- Obtaining pin certificate of new customers
- Payroll management - data entry of new hires,leaves ,transfers , promotions among others
Ministry of public Service, Gender, Senior Citizens Affairs and Special Programs (01/2022-04/2022)
Duties and responsibilities included:-
- Records management i.e receiving, dispatching, registering of all correspondents
- Leave tabulation and drafting letters
- Updating employees payroll data in terms of promotion, transfers, re-designation among others
- Data entry
- Implementation of the public service commission and Ministerial Human Resource management advisory committee (MHRMAC) decisions on transfers, promotions, re-designation, Appointments..
Kenya Medical Research Institute (KEMRI) (05/2019- 08/2019)
Duties and responsibilities included:-
- Handling personal files and monitoring staff’s file movement within the Institute.
- Involved in new employee paper work and opening of new employee files.
- Handling confidential report and keying in the data bank (PA’s) Performance Appraisals.
- Day to day operations of Human Resource:- Preparing PCA’s and Pay Charge Advice of various nature such as: Salary in advance, Acting Allowances, Special Duty Allowances among others
- Updating of staff Training data;
- Typed attachment appointment letters;
- Typed employee’s appointments, promotion, redesignation, retirement and dismissals.
- Computation of annual leave and drafting annual leave carry forward letters.
- Correspondence letters to employees e.g. (congratulation letters after completion of a training and forwarding of the certificates.
- Scheduling of interviews and inviting candidates for interview.
- Calculation of pension payments and handling various employee separation procedures.
- Drafting of memos, circulars and various correspondence to facilitate communication to staff.
- Controlling of payables and receivables by payment analysis and debtor aging.
- Receiving payments in cash and bank slips and recognizing them with receipt vouchers.
