Virtual Assistant
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Hello! I'm your dedicated virtual assistant, designed to simplify your life and enhance your productivity. I have a passion for organization and a knack for problem-solving, I'm here to streamline tasks, answer questions, and provide support so you can focus on what truly matters. Let's work together to make your day-to-day easier and more efficient.
Sep 2018 - July 2019
Facilitating procurement processes to ensure timely delivery of quality goods works and services.
Delivery of procurement Key Performance Indicators i.e. compliance management, Payment term extensions, Cost targets, and Innovation delivery.
Lead and support supplier negotiations.
Liaising closely on documentation with shipping/freight forwarding agents for timely import and export delivery and receipt of imported items.
Verify import documentation for a smooth clearance process.
Tracking all imports until delivery is done.
Advising the user departments on possible cost-cutting measures to prevent over-expenditure.
Chair stock meetings.
Track key projects and purchases through reports to our international suppliers and internal customers to ensure a smooth flow of operations.
Contract Management and market analysis In conjunction with administration, we organized marketing and exhibit events.
Organize fundi workshops in Mombasa, Juja, Nairobi, Kisumu for our product installations.
Facilitated end-year office parties and internal trainings.
Achievements: Cost reduction on demurrage charges to zero within the first quarter of 2019
Established and negotiated contract terms and conditions, managing supplier relationships.
Contacted vendors to solicit bids, for periodic evaluation and obtain availability and product/service information.
Market analysis for new suppliers, products, pricing for short and long-term needs, vetting carefully to determine capacity to meet strict requirements.
Monitored contractual agreements and reviewed procurement documentation for payment.Worked with suppliers to expedite deliveries, resolve shortages, and manage other routine or complex issues
Maintained, and prepared to purchase files to ensure all documents were kept current and complete.
Formulation and Development of Purchasing procedures in line with Centre for Disease Control and Prevention (CDC) donor requirements and protocol.
Preparation of periodic reports to finance for quarterly donor reports.
Facilitated travel for staff through booking agents.
Representing the Procurement Manager in departmental meetings
Achievements: Streamlined the procurement processes at Coptic Hope Centre, which is currently being implemented. This greatly improved the service delivery due to the timely delivery of the organization’s needs.
Jul 2011 - Dec 2011
Updating and maintaining records in the system Follow up on all correspondence
Sending and Issuing Requests for Quotations Assist in administrative duties
Achievement: Strengthened supplier-customer relationship at Multimedia University.
Processing of purchase ordersReceiving of goods
Reviewing and updating Law books.
Offering computer services; typesetting.
Customer service Attendant.
2020-2021
Diploma in Procurement and Supply
Chartered Institute of Purchasing and Supplies (CIPS)
2007-2011
Bachelor of Commerce Degree in Procurement and Logistics
