Stephen Alusa

Coordinating, guiding and spear heading all the procurement activities in the organization

Procurement Officer – Contract (maternity reliever) at G4S Kenya Limited (2024-12 – 2025-10)

Coordinating, guiding and spear heading all the procurement activities in the organization

• Monitor inventory levels and coordinating replenishment accordingly.
• Monitor contracts implementation and supplier compliance with the agreed terms and conditions.
• Participate in the development and implementation of annual procurement plans and budgets
• Coordinate the tendering process i.e. tender opening, evaluation, and supplier selection processes.
• Assist in negotiating pricing, delivery schedules, and contract terms to achieve best value
• Conduct vendors vetting and basic performance assessment
• Prepare procurement reports, spend analyses, and performance updates
• conducting market survey and updating the management on the prevailing trends
• Advising the management on the best procurement method depending on the organization needs, availability of funds and the set strategic plan.
• Support continuous improvement initiatives aimed at enhancing procurement effectiveness and service delivery
• Expediting of orders and updating the respective user departments on expected delivery dates as well as sharing information on other alternatives as available in the market.

Procurement Manager at St. Theresa Mission Hospital – Kiirua (2024-03 – 2024-10)

Plan, organize, direct, manage and evaluate the procurement and supply chain management and budget.

• Develop an inventory management strategy with the aim of controlling costs within budgetary limits, generating savings, rationalizing inventory and maximizing available working capital
• Prepare, and monitor the management of annual budget for the department.
• Develop and communicate procurement and supply chain management policies, procedures and standards for all inventory control processes and functions and ensure compliance with the organization goals.
• Monitor inventory levels and movement using computerize inventory management system in order to avoid stock outs and overstocking.
• Spearhead negotiation on behalf of the hospital on procurement matters
• Surveying the market for latest trends in prices, availability, delivery and quality to ensure standardization, quality control and profitability.
• Overseeing the effective implementation of all purchase agreement and contracts
• Participate in the recruitment of staff within the department
• Determining general requirements of departments and prepare budgetary recommendations, monitor, verify and reconcile expenditure for budgeted funds
• Planning and conducting meetings with all reporting staff to ensure compliance with established practices
• Coordinating and managing all the procurement needs of the hospital
• Supplier management, contract negotiation and execution
• Vetting and evaluation of suppliers
• Developing,reviewing and implementation of standard operating procedures
• Perform any other duties as maybe assigned from time to time

Procurement Officer at The Nairobi Women's Hospital (2019-02 – 2024-03)

• Carrying out market research, prices survey to determine price trend
• Aid the accounts team with the verification and prompt payment of supplier
• Ensure that procurement projects are carried out and completed within the stipulated time and that are in accordance with the contractual terms and conditions.
• Identifying, vetting and appraising performance of potential and existing vendors
• Preparing and submitting weekly and monthly procurement reports
• Collaborating and working closely with colleagues from other departments, and developing new procurement processes on need basis.
• Processing orders for the procurement of goods and services
• Inventory management and control, including stock takes, inspection and variance analysis
• Analyzing the demand and needs as scheduled to identify potential areas of improvement
• Taking part in the tendering process, contract administration and suppliers sourcing
• Filling and safeguarding procurement records and documents
• Ensure that there is efficient and effective communication to all stakeholders.
• Updating the respective user departments on the availability of materials as requested and advising them on alternatives where necessary.
• Managing the suppliers database and records
• Prepare. Coordinate and execute procurement plans in line with the given budget
• Sourcing and analyzing of quotations on need basis.
• Any other duties as maybe assigned from time to time.

Procurement and Stores Officer at La Pieve Limited (2015-08 – 2016-01)

• Ascertaining stock balances, re-order levels and ensuring adequate stock holding at the main store, the shop and the lodges.
• Coordinating all the procurement activities in accordance with the laid down procedures within the organization
• Following up and getting updates from all the store location on stock levels, approving all the store requisition and monitoring stock movement.
• Inspecting and ascertaining stores standards and procedures are followed up
• Notify respective supervisors through email/call upon receipt of requisitioned goods & whereabouts
• Raising LPOs, forwarding them for approval by the General Manager then sending the same out to respective suppliers for delivery
• Expediting of orders to facilitate prompt delivery
• Supervising, training and allocating duties to storekeepers and shop attendants
• Benchmarking our prices against those of our competitors.
• Coordinating, supervising and taking part in the monthly stock take and reconciliation
• Appraising, evaluating and selecting new suppliers
• Carry out market survey and report on the prevailing market conditions.
• Analyzing stock movement patterns and report on slow moving items, expiries and redundant stock
• Any other duties assigned to be by the General Manager from time to time.

Procurement Officer at Oserian Development Company Ltd (2012-06 – 2015-08)

• Facilitate procurement including, but not limited to sourcing, pricing, contracts, relationship management and due diligence on suppliers, contractors and internal customers.
• Obtain quotations and report on comparisons.
• Inventory management and control.
• Run monthly reports on prevailing market conditions.
• Liaise with the various stores units and divisions on items requisitions.
• Ensure that stores records are accurately maintained and are to date.
• Follow up on outstanding orders with suppliers.
• Supervising the Stores administrators, stores keepers and receiving Clarks.

Purchasing Assistant at Sarova Mara Game Camp (2007-09 – 2011-06)

• Receiving deliveries and ensures that all the supplies are in proper order in accordance with the documentation and free from any damage.
• Issue merchandise to the user department as per their demand and maintain records of the issued items.
• Maintain an updated and appropriate record of the materials issued and received as part of the new inventory.
• Raising Local purchase order to restock merchandise and also acquire new ones.
• Participate in monthly stock take.
• Expediting orders with suppliers for prompt delivery.
• Sourcing, appraising and evaluating of suppliers.
• Monitoring the movement of materials to ensure even supply to user departments and avoid stock out, expiry and also report any case of slow moving items to the relevant authority.
• Currying out market research and surveys, thereafter writing reports on the same.

Intern as a purchasing assistant at Sarova Panafric Hotel (2007-03 – 2007-05)

• Appraising and evaluating of suppliers.
• Preparing the local purchase order (LPO) and sending them out to suppliers for deliveries.
• Took part in carrying out market research and surveys. Thereafter writing reports on the prevailing market conditions.
• Involved in Supplier sourcing and tendering.
• Ensured all the purchasing documents and records were properly filed.
• Expedited orders to ensure prompt supply

Bachelor Degree in Business Administration in Procurement and Supply Chain Management – Kenya Methodist University (2013-09 – 2021-10)

Diploma in Supplies Management (part I, II & III) – Railway Training Institute (2006-07 – 2011-12)

Kenya Certificate of Secondary Education (KCSE) – Mbale High School (1999-02 – 2002-11)