Vivian Mutendwa

Company Secretarial professional with hands-on experience in corporate governance and statutory compliance. Skilled in managing regulatory filings, maintaining company records, and supporting board processes with accuracy and efficiency. Seeking to contribute to organizational success by integrating stakeholder engagement, governance best practices, and integrity.

Corporate Governance Officer - Kagwe, Kamau & Karanja Advocates

(2023-05)

• Facilitate the registration of business names, private and public limited companies, branches of foreign companies, companies limited by guarantee, limited liability partnerships, societies, and trusts.
• Prepare and file annual returns and financial statements with the Registrar of Companies in compliance with statutory requirements.
• Maintain and update statutory registers in accordance with company law and regulatory obligations.
• Update Beneficial Ownership Information for companies to ensure ongoing regulatory compliance.
• Organize and attend board and general meetings, providing coordination and administrative support.
• Prepare agendas, board packs, minutes and written resolutions for board and committee meetings.
• Coordinate board and shareholder meetings, including issuance of notices and timely circulation of documentation.
• Monitor statutory deadlines and ensure prompt submission of filings to avoid penalties and non-compliance.
• Manage changes in company structure, including appointment and cessation of directors, shareholders, and company secretaries.
• Handle share-capital transactions, including allotment, forfeiture, and transfer of shares.
• Facilitate corporate restructuring processes including company conversions and strike-offs in accordance with statutory procedures.
• Coordinate and manage correspondence with shareholders, regulators, and other stakeholders on governance and compliance matters.
• Conduct research on regulatory changes and assess their impact on client compliance obligations.

Administrative Assistant & Paralegal Secretary - Kagwe, Kamau & Karanja Advocates

(2022-04 - 2023-04)

• Served as the first point of contact for clients and stakeholders, handling inquiries professionally and ensuring appropriate escalation of legal and compliance matters.
• Managed incoming and outgoing correspondence, maintaining organized records and ensuring timely circulation of documents.
• Drafted and proofread legal documents including affidavits, agreements, resolutions, and formal correspondence with accuracy and attention to detail.
• Assisted in the preparation and compilation of tender and bid documentation, supporting business development initiatives.
• Supported financial administration processes, including receipting and processing client payments in compliance with firm policies.
• Maintained structured document management systems to enhance efficiency, retrieval, and compliance tracking.

Production Intern - TBN Family Media

(2021-07 - 2021-12)

• Served as a central coordination point for production teams, ensuring effective communication and smooth workflow.
• Managed scheduling and timelines for live broadcasts, ensuring adherence to deadlines and operational requirements.
• Coordinated logistics, including scheduling, locations, and setup, to ensure efficient operations.
• Conducted research and prepared structured content drafts to support programme development.
• Engaged stakeholders through interviews and meetings to gather insights and feedback.
• Skillfully troubleshot operational challenges to keep projects on track.

Social Worker Trainee - Ray of Hope

(2018-06 - 2018-07)

• Coordinated community-based initiatives, ensuring proper documentation, structured planning, and timely execution.
• Developed clear project plans with defined timelines and deliverables, monitoring progress to ensure completion within set deadlines.
• Identified key issues through data collection and analysis, preparing structured reports to inform decision-making and corrective action.
• Engaged with stakeholder and partner agencies to promote accountability and service delivery.
• Assisted in developing and facilitating safeguarding and compliance-focused awareness sessions.
• Maintained accurate records and documentation to inform project monitoring and reporting.

Certified Company Secretary - Institute of Certified Secretaries

Virtual Assistant Programme - ALX (2024 - 2024)

Bachelor of Arts - Sustainable Human Development - Catholic University of Eastern Africa, Nairobi, Kenya (2017 - 2020)

Kenya Certificate of Secondary Education (KCSE) - Ruchu Girls Secondary School (2013 - 2016)