Yvonne Maina

Executive and virtual assistant with more than three years of remote administrative assistance supporting executives with managing their calendars, travel management, workflow optimization, Invoicing and expense tracking, document preparation and formatting and delivering improvements in efficiency and client satisfaction.

Executive Assistant at Kai Kai and Sein Advocates (2023-01 – 2024-12)

• Managed emails, calendars and scheduling for the client using the google workspace to ensure smooth daily operation.
• Coordinated with vendors, contractors and other business partners on behalf of the team.
• Drafted official emails, memos, and updates for teams and clients.
• Performed data entry, document preparation and file organization using tools such as Microsoft word and excel, google drive and spreadsheets.
• Handled travel arrangements, including booking flights, accommodations, itineraries and meeting logistics as needed by the client.
• Processed invoices, tracked expenses and managed financial records using quick books and standard ERP system.
• Assisted with preparing reports, presentations, and documents ensuring that the information is clearly presented as requested by the executives.
• Kept track of ongoing tasks and ensured deadlines were met, sent friendly reminders when necessary and followed up to ensure things got done.
• Helped in solving upcoming minor issues and ensured my immediate intervention to avoid escalation.

Office Assistant at Lankoine Ltd Company (2021-12 – 2022-11)

• Offered administrative support through managing emails, calendar, calls and offering correspondences.
• Organizing digital files, managed cloud storage and ensured data security.
• Processed invoices, expense reports, managed client payments and assisted with budget tracking.
• Scheduled online posts, responded to online queries and assisted in marketing.

Bachelor's degree in Commerce, Accounting – Murang'a University Of Technology (2018-09 – 2022-11)

Certificate in Virtual Assistance- ALX courses Africa( June- Sep 2024)

Cyber Security- Nexora Academy(July 2025)