Payroll Associate - National Petroleum Services Company - Al Ahmadi, Kuwait
(2023-05 - 2026-01)
- Monitored attendance and absenteeism in SAP and SuccessFactors; compiled irregular-punch reports and updated leave records for Napesco, Projects, and MPS.
- Processing annual salary revisions, promotions including (CTU&Cementing, Projects, KOCMPS), Kuwaitization increments (SOP), ensuring that all benefit changes for each ceiling level are reflected in SAP and SuccessFactors accurately including changes in (Cost Centre, Department, reporting manager).
- Handling staff ledger by making new loan requests, clearing old loans, processing air tickets, traffic fines, advance salary requests and residency fees.
- Sending salary increment notifications to relevant departments on a monthly basis.
- Preparing cell leaders food and crew-change allowances, processing KOC overtime, PIFSS, updating leaves and adjusting the balance in monthly basis.
- Creates employee identification cards and maintains employee files, as well as ensures that all relevant documents are filed on time.
- Creates various HR reports, including leave balance, new joiners, exit employees, loans, and other upon request.
- Managing TSMS by entering new cell leaders, operators, and drivers; tracking documentation updates for existing staff; and preparing monthly reports.
- Prepared three monthly medical reports (complete probation, work injuries, and reimbursements claims) and managed medical invoices for Al-Jazeera and Al-Kout to ensure timely submission to Finance.
- Handling exit notifications and final settlements for Napesco, Projects, MPS and Kuwaitization.
- Picked up additional tasks to aid team success, facilitate salary actions, leave applications, and contributed to various activities beyond primary responsibilities to maximize professional capabilities.
Payroll Officer - Taiba Hospital
(2021-06 - 2023-03)
- Ensure accurate and timely data entry is processed on a monthly basis in order to meet the agreed deadlines for payroll and personal data of employees.
- Manage employee inquiries, issues, and concerns. Participate in and attend regular meetings to ensure payroll efficiency aligns with hospital policies, procedures, and local labor laws.
- Process absence data on a monthly basis, such as sick leave, emergency leave, maternity leave, etc.
- Preparing payroll files and notes such as monthly amendments and deductions for PIFSS, new joiners, leave applications, processing loan requests, incentives, overtime, bonuses, cash payments, and entering yearly holidays in the system.
- Processing resignations and terminations, including the calculation of indemnities.
- Produce monthly reports to agreed deadlines, such as Finance, HR, and PIFSS reports. Provide administrative support to ensure the smooth running of payroll, including filing, photocopying, data input, and required documents.
- Ensure records of employment files are kept up to date for all staff in line with the latest guidelines, provide reports when required, and ensure data protection and confidentiality of all files.
Payroll Officer - Safwan Trading and Contracting Co. K.S.C.C
(2017-04 - 2021-02)
- Maintaining employee information in the system (JDE and Master List Excel); assisting the HR Manager and HR Business Partner via various reports.
- Payroll processing for Safwan & Principals staff, including additions, deductions, loan applications, commissions, bonuses, overtime, EOS, and all types of leave (annual, sick, unpaid, etc.
- Preparing and sending final clearance declarations to Finance before cancelling residency for terminated or resigned employees.
- Prepare and send Standard Performance Appraisals to respective department heads for salary revisions.
- Maintain a database containing all relevant information about all active and inactive employees, and any disciplinary actions taken against them.
- Providing assistance and advice to employees regarding their business trips regarding a variety of travel, hotel, and meeting room options.
- Making the reservations through AAW Travel Agency office based on their requirements and budgetary allowances, while solving any issues that may occur with bookings or reservations.
- Issuing ID cards for all staff according to their company logo and number. Handling various documents such as CVs, contracts, residency papers, leave forms, warning letters, salary and service certificates, etc.
- Opening files for new joiners, ensuring that basic documentation is available before filing, and scanning all documents of each employee for uploading into the employee portal.
Administrative Assistant - Aramex Shipping Company
(2011-03 - 2016-12)
- Assisting visitors with inquiries about the company's products or services, handling all express and domestic shipments, and monitoring the status of shipments.
- Measuring and weighing shipments, and packing fragile shipments with bubble wrap meticulously.
- Maintaining the receipt book and creating invoices for outbound and inbound shipments.
