Noamaan Khalid

Over Ten years of Qualitative experience in Office Management, Administrative Head/Assistance, Project Coordination, Customer Service & Delivery. Supports operations by supervising staff, planning, organizing, and implementing administrative systems. Possess sound knowledge in analyzing the flow and design of Administrative requirements and executing the policies/norms.

Possess experience in working on multicultural environments with the distinction of streamlining operations. Effective skills in communication, presentations & mentoring. Excellent organizational and multitasking abilities.

A team player with leadership skills.

Site Admin Head/Coordinator/Secretary/Sr. Document Controller/Procurement Officer - Al Jaber & Makhlouf Contracting W.W.L. - Doha, Qatar

(2011-02 - 2021-06)

Managed comprehensive administrative operations across multiple high-value infrastructure and landscaping projects in Qatar. Daily coordination with County Officials, customers and employees. Assisted Operations Manager, Project Manager, Technical Manager, with meeting planning, scheduling as assigned.

• Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
• Recruiting and training personnel and allocate responsibilities and office space.
• Assessing staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.
• Petty Cash Handling.
• Maintained construction documentation, project plans and files.
• Prepared and submitted Sub-Contracts.
• Prepared bids and proposals for new construction projects, created covers for proposals, which resulted in multi-million dollar project awards.
• Reconcile invoices from subcontractors.
• Planned and scheduled events which involved county officials.
• Prepare and manage correspondence, reports and documents.
• Organize and co-ordinate meetings, conferences, travel arrangements.
• Take type and distribute minutes of meetings.
• Implement and maintain office systems.
• Maintain schedules and calendars.
• Arrange and confirm appointments.
• Organize internal and external events.
• Handle incoming mail and other material.
• Set up and maintain filing systems.
• Set up work procedures.
• Collate information.
• Maintain databases.
• Communicate verbally and in writing to answer inquiries and provide information.
• Liaison with internal and external contacts.
• Co-ordinate the flow of information both internally (with employees and externally with Clients).

Administrative Executive - Habanero Technologies and Consulting Services - Bangalore, India

(2007-11 - 2011-02)

Project Name: PDF to Word Conversions. Managed administrative operations and team leadership for document conversion projects.

• Handling and Managing a small team 8 to 10 members.
• Assigning Daily and weekly Targets to the Team.
• Providing feedback regarding work and behaviour in meetings on one on one basis to employees.
• Taking appropriate feedback and if required Providing Training to employees who needed process assistance.
• Adhere to latest training and support standards and procedures.
• Generating Reports for activities to happen and initiatives taken.
• Conducting training workshops, employee review programs etc.
• Great emphasis was laid on Accuracy of 99% per agent and employee and customer satisfaction.
• Creating congenial work atmosphere and openness among employees.
• Taking Ownership of Job Done And good Leadership Qualities.
• Showed consistent performance in achieving targets keeping Accuracy in mind and hence was recognized/promoted as group Mentor/Team leader position.
• Scheduling and coordinating meetings with Management, vendor and clients.
• Creating collaterals and sales campaigns for awareness about and other service offerings.
• Building client relationships to get repeat business and managing client expectations as an overall account.

Bachelor of Commerce - Commerce - University of Kashmir (2006-11 - 2007-01)

Diploma - Computer Applications - Islamia College of Science & Commerce, Srinagar