Site Admin Head/Coordinator/Secretary/Sr. Document Controller/Procurement Officer - Al Jaber & Makhlouf Contracting W.W.L. - Doha, Qatar
(2011-02 - 2021-06)
Managed comprehensive administrative operations across multiple high-value infrastructure and landscaping projects in Qatar. Daily coordination with County Officials, customers and employees. Assisted Operations Manager, Project Manager, Technical Manager, with meeting planning, scheduling as assigned.
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
- Recruiting and training personnel and allocate responsibilities and office space.
- Assessing staff performance and provide coaching and guidance to ensure maximum efficiency.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Manage schedules and deadlines.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Monitor costs and expenses to assist in budget preparation.
- Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
- Organize and supervise other office activities (recycling, renovations, event planning etc.).
- Ensure operations adhere to policies and regulations.
- Keep abreast with all organizational changes and business developments.
- Petty Cash Handling.
- Maintained construction documentation, project plans and files.
- Prepared and submitted Sub-Contracts.
- Prepared bids and proposals for new construction projects, created covers for proposals, which resulted in multi-million dollar project awards.
- Reconcile invoices from subcontractors.
- Planned and scheduled events which involved county officials.
- Prepare and manage correspondence, reports and documents.
- Organize and co-ordinate meetings, conferences, travel arrangements.
- Take type and distribute minutes of meetings.
- Implement and maintain office systems.
- Maintain schedules and calendars.
- Arrange and confirm appointments.
- Organize internal and external events.
- Handle incoming mail and other material.
- Set up and maintain filing systems.
- Set up work procedures.
- Collate information.
- Maintain databases.
- Communicate verbally and in writing to answer inquiries and provide information.
- Liaison with internal and external contacts.
- Co-ordinate the flow of information both internally (with employees and externally with Clients).
Administrative Executive - Habanero Technologies and Consulting Services - Bangalore, India
(2007-11 - 2011-02)
Project Name: PDF to Word Conversions. Managed administrative operations and team leadership for document conversion projects.
- Handling and Managing a small team 8 to 10 members.
- Assigning Daily and weekly Targets to the Team.
- Providing feedback regarding work and behaviour in meetings on one on one basis to employees.
- Taking appropriate feedback and if required Providing Training to employees who needed process assistance.
- Adhere to latest training and support standards and procedures.
- Generating Reports for activities to happen and initiatives taken.
- Conducting training workshops, employee review programs etc.
- Great emphasis was laid on Accuracy of 99% per agent and employee and customer satisfaction.
- Creating congenial work atmosphere and openness among employees.
- Taking Ownership of Job Done And good Leadership Qualities.
- Showed consistent performance in achieving targets keeping Accuracy in mind and hence was recognized/promoted as group Mentor/Team leader position.
- Scheduling and coordinating meetings with Management, vendor and clients.
- Creating collaterals and sales campaigns for awareness about and other service offerings.
- Building client relationships to get repeat business and managing client expectations as an overall account.
